Re: [Debconf-team] DebConf17 Bid Decision Meeting Date - Feb 29 18h30 UTC

I will be there. Philipp ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team

Re: [Debconf-team] I get by with a little help from my friends

On Thu, Dec 10, 2015 at 7:10 PM, David Bremner wrote: > > I'll help with the bursaries selection process. > > I'll help David with Bursaries, if he needs me. Onsite, I'll help with whatever needed. Philipp ___ Debconf-team mailing list Debconf-team@list

Re: [Debconf-team] Helping the budget get approved

Hi Wouter, On Tue, Mar 24, 2015 at 4:24 PM, Wouter Verhelst wrote: > Since Heidelberg is about as far away from Paris as is Vaumarcus, the > suggestion was made that a reasonable ballpark figure could be derived > by looking at the actual expenses made for dc13. Are those numers > available some

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

Hi Martin, I only have a few comments on the budget: * Dinner/Lunch participation: The numbers, at least for dinner should be more in the 80-90% range as some might decide not to eat or go into the city to eat. For C&W, I'd also assume less than 90% * Conference dinner transport: I'd cancel this

Re: [Debconf-team] Budget (hopefully) ready for Thursday's discussion / approval

Hi Martin, On Wed, Mar 11, 2015 at 1:16 PM, martin f krafft wrote: > also sprach Lucas Nussbaum [2015-03-11 11:18 +0100]: > > My other question is about the travel sponsorship amount. 30k€ seems > > quite low to me. How does it compare to past years? > > DC14 : 45k USD incl. newbies initiative,

Re: [Debconf-team] Voluntary conference contributions for pro/corp attendees

On Fri, Feb 27, 2015, 16:47 martin f krafft wrote: I am myself not a huge fan of such a package, as it creates additional work and complications (it's a difference service and tax class than sponsoring or attendance fees). *me neither*, paying for a conference is straight forward if you claim

Re: [Debconf-team] Voluntary conference contributions for pro/corp attendees

Am I the only one who thinks that this discussion is going into the wrong direction? We ask for registration fees for admission to the conference and not for any additional benefits. We're free to charge different prices for different categories and also to waive the fees whenever we want to do so.

Re: [Debconf-team] Food [Re: Registration questions]

Hi, On Wed, Feb 25, 2015, 04:07 Margarita Manterola wrote: Food preferences: * I like to eat meat and fish (default option) * Ovo-lacto vegetarian * No animal products for me (vegan, strict vegetarian) * Other (specific restrictions - please contact organizers) I also think we should le

Re: [Debconf-team] Bitcoin payments for DebConf15

On Sun, Feb 15, 2015, 13:05 Gaudenz Steinlin wrote: OTOH debian.ch has accepted donations in Bitcoin via BitPay in the past. Maybe that's an option. Philipp Hug should know more about this. Gaudenz Yes, debian.ch has a bitpay account. They can instantly convert BTC to EUR which is

Re: [Debconf-team] Bitcoin payments for DebConf15

On Sun, Feb 15, 2015, 13:31 martin f krafft wrote: Oh really? I thought this process was fully stalled, mainly because we didn't have any experience; thus I thought this would actually provide some data and experience, which can then later be used to facilitate a decision on a project-wide basis

[Debconf-team] DC16 Costs

Hi, So far I found the following information about our main cost factors (venue, food, accommodation) Do these like look correct? Can you provide better estimates? Montreal Food: ? Accomodation: * Hotels: 60-130USD/double (only few rooms at cheap rates) * Dorms: from 53 CAD= 42 USD p.P Venue: *

Re: [Debconf-team] DC15 - Prices and deals for non-sponsored attendees

Hi, On Sat, Jan 17, 2015 at 5:37 PM, Margarita Manterola wrote: > My proposal is to have 5 categories: > > * Corporate: lodging+food (charged by the hostel per day of stay) + EUR 400 > * Professional: lodging+food (charged by the hostel per day of stay) + EUR 150 > * Self-paid: lodging+food (char

Re: [Debconf-team] Call for Help: DebConf14 Bursaries Team

Hi Felipe, On Tue, May 13, 2014 at 7:52 PM, Norman García wrote: > I'd like to help with this, I'm a DebConf contributor since DC11, mostly of > my work is in registration, visa and do some in herb for DC12 :) I was on the bursaries team for DC13 and would like to help again. Philipp _

Re: [Debconf-team] [DRAFT] Call for Help: DebConf14 travel sponsorship team

On Thu, May 8, 2014 at 9:44 AM, Felipe Augusto van de Wiel (faw) wrote: > What do we need from those who volunteer? > Previously we required that the members of the bursaries team don't request travel sponsorship for themselves because it could influence the decision of the other bursary team mem

Re: [Debconf-team] DebConf governance & 'Debian Deutschland' name and TO status

Hi Lucas, As you don't seem to willing to change the current frustrating setup, please consider the following 2 changes to it: * Delegation of chairs per DebConf period: Currently DC15 is in the hot phase of setting up and signing contracts and other important issues from Debian's PoV. At the sam

Re: [Debconf-team] DebConf 15 Legal Entity

On Wed, Apr 23, 2014 at 7:39 PM, Richard Hartmann wrote: > Text like "einer den Mitgliedern des Vereins vertrauenswuerdigen Person" > might fit the bill, here. Keep it simple. Adding stuff that the tax authorities don't understand will just cause problems. And I hope you elect " vertrauenswuerdig

Re: [Debconf-team] DebConf 15 Legal Entity

Hi again, On Wed, Apr 23, 2014 at 12:25 AM, Philipp Kaluza (Debian Consulting) wrote: > * If we define a "Rumpfgeschäftsjahr" anyway, I'd let the > "Geschäftsjahr" start at April 1st. More in line with other cycles, and > pushes the end of the Rumpfgeschäftsjahr further away from DC15. I think i

Re: [Debconf-team] DebConf 15 Legal Entity

Hi Martin, I just have some minor comments: Art. 2: * oder anderer "Produkte": I wouldn't use the word 'product' in the context of Debian. This feels too commercial, and we want to become tax-exempt, right? Maybe use "Projekt" again? Art. 6c 3) requires a 50% quorum for dissolution of the assoc

Re: [Debconf-team] Updated budget for DC14

On Mar 29, 2014 10:34 PM, "Steve Langasek" wrote: > > On Fri, Mar 28, 2014 at 12:14:34PM +, Moray Allan wrote: > > On 2014-03-27 19:52, Steve Langasek wrote: > > >And to any members of the DC15 team who may be reading this with alarm: > > >note that our max budget is for 143 sponsored attendee

Re: [Debconf-team] Updated budget for DC14

On Mon, Mar 24, 2014 at 12:14 AM, Steve Langasek wrote: > On Fri, Mar 21, 2014 at 02:26:47PM +0100, raph...@walther.im wrote: > > I.e., asking whether you thought the budget was ready for the *DPL's* > review. > > The answer seems to be no, or he wouldn't have started this discussion. > > 1) s

[Debconf-team] Reimbursements DebConf13

f we don't receive your reimbursement requests including proof of expense, your IBAN/BIC and full address we'd like to thank you for your donation. <- XTaran (Hint) Regards, Philipp Hug ___ Debconf-team mailing list Debconf-team

Re: [Debconf-team] Proposal for sponsorship levels (and registration fees) for DC14

> I would prefer like last year not to promise the bag so we leave it as an > option > for us if we have time, money or a generous sponsor to produce the bag. > I agree, better not promise a bag now. > We would not get 500 USD from one participant of the conference who > is associated with the sp

Re: [Debconf-team] Day trip decision

Hi Moray, More specifically for this year, the budget approval happened within the > context of a debate over whether we could afford a DebCamp or not. To > protect the main conference events, "worst case" budgets were assigned to > them. That doesn't make it automatically responsible to aim to

Re: [Debconf-team] Day trip decision

> According to their quote it would cost us CHF 5'076. On my side I didn't > look > at it this way. Just pool everything together and try to make an amazing > Day > Trip & Dinner for the project. That's all. > > Oops, sorry, I quoted the price without VAT. Philipp _

Re: [Debconf-team] Day trip decision

Hi, > Can you please point me at the cost of the one-hour boat ride option? > Looking at the 2h boat ride + dinner, the total is 14102 CHF; the > conference > dinner budget is 10440 CHF; this is a deficit of 3662 CHF, but I don't know > how much the 1h boat ride would cost us. Perhaps this reall

Re: [Debconf-team] Day trip decision

Hi Steve, > My understanding is that the proposal does exceed the stated budget for the > conference dinner, which is what makes it important to have the analysis > against the other points. (We believe we can afford it by reallocating > unused funds from the "day trip" line; but that's still so

Re: [Debconf-team] Day trip decision

Hi, Now, as a matter of full honesty; by looking at the detailed budget > source, I see that the amounts were as follows: 50 CHF / person for > DayTrip, 30 CHF / person for Conference Dinner; both multiplied by 348 > unique attendees. That's correct, we calculated with CHF 50 /p.P for the daytri

Re: [Debconf-team] Payment options?

t; > Hope this helps > > Andreas. > > On Thu, Jun 20, 2013 at 11:46:53PM +0200, Gaudenz Steinlin wrote: > > Judit Foglszinger writes: > > > > >> I had a very bad experience when doing money transfer from Germany to > > >> Swiss for my Nomad Swiss kn

Re: [Debconf-team] Urgent: Dishwashing & Cleaning

> this amount sounds way more reasonable to me. (I also think its better to > use > volunteers in the morning and paid staff in the evening...) > I think OdyX's approach is better, if someone wants to organize a dishwashing team: paid in the morning/afternoon. and volunteers in the evening. This w

Re: [Debconf-team] T-shirts quote

Hi Didier, Is this based on an actual quote? The quote that Gunnar sent me had a price of MX47.50 / shirt. You're calculating with MX42/shirt. Did they give more discount if we order more Shirts? As shipping/VAT will increase too, I guess we can still use my total cost estimate of CHF7/T-Shirt whi

Re: [Debconf-team] Payment options?

> As far as I understand it, you don't need a PayPal account to send money > to a PayPal address by credit card. Philipp, can you confirm this? > > Correct, you don't need an account. We just use them as credit card processor. > I can understand that one does not want to use the services provided

Re: [Debconf-team] Payment options?

Hi Andreas, Just to make sure I understood things correctly: Is the receiving bank > in Swizzerland or the sending bank (somewhere in EU) or both grabbing > the money? > > It's the sending bank in the EU which sometimes grabs money. But as Gaudenz said, this is only done by a few "bad" banks.

Re: [Debconf-team] Payment options?

Hi, Philipp Hug is more qualified to talk about this, but when I last talked > to him about this the idea was to allow at least one option that makes > it possible to pay by credit card (most probably through PayPal). Yes, we'll allow both Credit Card (PayPal) and wire transfer. &g

[Debconf-team] Confirmation of DebCamp contract

Hi, The DebCamp contract is now confirmed and Didier promised to write a blog post and announcement (combined with reconfirmation info) DebCamp will start on Tuesday, Aug 6th. The venue is available in the morning already. We still need to confirm them the first meal: My suggestion would be dinne

Re: [Debconf-team] T-Shirts printing in Mexico

> Just FTR: IMHO producing anything near Switzerland (Germany or France, > mostly) means that there will no "proper" shipping, i.e. there will be > for surely a way to have it sorted as we are doing merchandising > nowadays. > > If you don't do 'proper' shipping, you will not get the EU VAT refunde

Re: [Debconf-team] T-Shirts printing in Mexico

Hi Gunnar, I did check some prices with other shipping companies and it seems that they're similar to the UPS quote. I can try to get a detailled quote if you could give me the dimensions of the packages. But I think we should use the Mexican supplier: Customs should not be an issue if we use one

Re: [Debconf-team] T-Shirts printing in Mexico

On Jun 6, 2013 5:30 AM, "Philip Hands" wrote: > Philipp Hug writes: > > > Hi, > > > >> Plus shipping. As always, I quoted with UPS for you to have an > >> > idea, but it can be via any courier service of your choice: > US$1169 > &g

Re: [Debconf-team] T-Shirts printing in Mexico

Hi, > Plus shipping. As always, I quoted with UPS for you to have an > > idea, but it can be via any courier service of your choice: US$1169 > > to US$1239.44 (attaching a PDF with the options in case you want to > > look for other companies). > > However, what strikes me is th

[Debconf-team] Budget approval - DebConf/DebCamp

Hi Lucas, As promised, I'll send you the budget for DebConf and DebCamp for review and approval. This is the same budget as sent on May 23th and there have been no requests for changes so far. Could you please review the budget and approve it if you agree with it? Thanks, Philipp Hug b

Re: [Debconf-team] Contract DebCamp

Hi, No, I'll only take care of contractual/financial issues with LeCamp. They suggested that we define the Point of Contacts on our side for the different areas. E.g. Food, accomodation, tech, catering/bar, financial and give them a list to avoid confusion. We should put this on the agenda for t

Re: [Debconf-team] Updated DebConf Budget draft

Hi Lucas, - 90 attendees for DebCamp seems rather low. Is that due to sharing the > venue with other groups ? Is there a potential for increase ? If > positive, what would it cost ? > Yes, we only rent 3 buildings instead of the whole venue to make sure we make most of our money. If we fill al

Re: [Debconf-team] Updated DebConf Budget draft

Hi again, As discussed on today's Debonf meeting, please give feedback about the budget until Sunday, 26th. We'll then forward it to the DPL for approval. Philipp On Thu, May 23, 2013 at 7:44 PM, Philipp Hug wrote: > Hi, > > We just committed a new version of the b

Re: [Debconf-team] Accommodation numbers/upgrades/communal accommodation

Hi, - I'm very confused by what I find at >. I understood that >there was very strong opposition to filling the largest rooms to their >nominal capacity; but this chart shows all rooms with 8 or more beds >being filled to capacity.

[Debconf-team] Updated DebConf Budget draft

Hi, We just committed a new version of the budget to svn, which includes DebCamp and other additional expenses, see: http://anonscm.debian.org/viewvc/debconf-data/dc13/accounting/ The following changes were made to the budget: * DebConf was extended from (1setup + 7 DebConf days) to 8 days which

Re: [Debconf-team] Rethinking the way travel sponsorship works

Hi Didier, > Le mardi, 14 mai 2013 23.44:06, Gaudenz Steinlin a écrit : >> persons who were granted travel sponsorship (without amounts). > > I think that this would be a too big hit on privacy of the beneficiaries of > travel sponsorship: the "amount-name" relationship is too sensitive to be You

Re: [Debconf-team] Cleaning

Hi Moray, > I'm not sure -- anyway, it probably needs to be discussed with potential > candidates for supplying the service. We want to agree in advance that doing > what we need will be plausible within the time. > (Hypothetically, it might anyway get better result to hire two people > part-t

Re: [Debconf-team] DC12 Travel Bursaries ("Herb Team"): Ping? Discussion?

> ... The team gets the > responsibility to do it right, as a team; and the attendees crowd should trust > the team in return. completely agree. It makes more sense to let a dedicated team allocate the money than trying to figure out a rating system which will spit out a list of sponsored people.

Re: [Debconf-team] sponsored attendees and rail prices

Hi Daniel, > Looking at www.sbb.ch and trying to see any discount fares from (city in > Germany) to Yverdon-les-Bains for 8 August, I get an error "Bookings are > not yet being taken for your journey.", it seems bookings must be made > in less than 92 days (e.g. early-mid May), so I still believe

Re: [Debconf-team] sponsored attendees and rail prices

> Directly to Vaumarcus, so no need to buy a further ticket (which could be > complicated for non CHF bearing people). Fortunately Vaumarcus is still > considered on rail network (just checked on DB). If possible, yes, but sometimes for those small stations the special discounts are not offered.

Re: [Debconf-team] sponsored attendees and rail prices

Hi Daniel, I don't think it's useful to have such a complicated formula. And another thing: DebConf attendees should book their train tickets from Europe early and directly to Yverdon and not just to the border, as there are huge discounts available: An example: Wien - Yverdon-les-Bains one-way E

Re: [Debconf-team] RFC: opening registration: questions for penta

>> * Food: :food_id "Am staying off-site and will provide own food" Is there a validation rule, which checks that this option can only be selected, if attendee is not staying at LeCamp? >> * I am not really sure that the questions set makes it clear enough what room >> category would the "sponsore

Re: [Debconf-team] Updated DebConf budget draft - explanations

Hey list, I'm trying to reformulate my email. We need to prioritize these expenses and drop the ones we put lower than "we have all we need, stop looking for more sponsors", but keep the ones we would like if money allows it: as en example: + CHF 4k for Debian day + CHF 5k for conference dinner +

Re: [Debconf-team] Updated DebConf budget draft - explanations

Hi Gunnar, > Oh, of course - And some niceties can be anyway transferred to > attendees (i.e. what I proposed for the daytrip). Even if we get the > needed extra money, it would not be a sin to end up handing money back > to Debian ;-) Correct, these are proposals on how much money we would spend

Re: [Debconf-team] DC13 - DebCamp

Raphael, > We are talking about extending for 5 days from 5-9 August. So I don't > understand why you count 7 days as Saturday 10 and folowing days are > already in the budget, right ? > Correct, I assumed we would add another complete week. > I don't want to block registration but my opinion is

[Debconf-team] DebConf13 accomodation proposal - feedback included from list

Hi list, I cleaned up my proposal and moved it on a separate wiki page. What's the difference: We no longer loose beds due to under-used rooms because I reintroduced the nordique_medium category. It is has the advantage, that it's still really simple to manage because we only have one upgrade fee

[Debconf-team] Updated DebConf budget draft - explanations

Hi list, I committed an updated budget for DebConf with the following additions to the DPL-approved budget: + CHF 4k daily cleaning of the venue/toilets [1] + CHF 20k Debian newbies initiative [1] + CHF 11k for 2 full meals instead of 1 buffet + full meal [2] + CHF 5k for conference dinner [3] +

Re: [Debconf-team] DC13 - DebCamp

Hi cate, > With current sponsors, how many days we could "extend" DebCamp? With the current amount of sponsor money and assuming we extend the budget for other things like debian day, cleaning,..., there won't be much money to extend. We need around CHF 5000 per additional day of DebConf (based on

Re: [Debconf-team] DC13 - DebCamp

Hi Gaudenz, The new budget is an extended/optimal budget for 8-day DebConf, which includes things like cleaning, 2 full meals per day and more money for Day trip and conference dinner, Debian newbies initiative (as a deficit, covered by Debian) DebCamp is not yet included. additional cost for Deb

[Debconf-team] Accomodation pricing proposal

Hi List, Here's my idea about how accommodation pricing could work. General ideas: * don't offer too many options, keep it simple * fill the big rooms by selling them at a competitive price * single/double rooms with bedding are reserved for those who pay the professional/corporate (minus a few r

Re: [Debconf-team] PayPal donations, and fees

Hi David, We do already accept donations directly to our bank accounts and this is also how most of the sponsors paid us. This is the best way for us financially as it costs us nothing. (bank transfer cost is usally paid by the sender and is lower for higher amounts as it's normally a flat fee) Bu

Re: [Debconf-team] DC14 bids: money handling

Hi Luis, So, it's the best solution to not convert any USD into Bolivares and use the dollars directly to pay to an USD account of the food/accomodation and maybe day trip provider? Do do you think we can find such hotels, food providers and travel agencies? And is it legal to do it this way? Do

[Debconf-team] Accomodation/Pricing meeting - some ideas for agenda

Hi, Here are some ideas about what questions we need to answer: 1. Should we set an absolute limit on the number of persons in the big and medium rooms or just try to move people to better rooms if available? Impact Yes: If we set an absolute limit, the total number of possible attendees will be

Re: [Debconf-team] CMS/Registration Weekend @ Le Camp

Hi, I was asked to check availability at LeCamp for a weekend. The dates in the Doodle are the only ones available. The prices and sizes of the rooms are as follow: * Passerelle (32p) / Carre 50p) 2x CHF650 = CHF 1300 * Maison 5 (dorm-style 28p) 2x CHF270 = CHF 540 * Zwingli (26p) 2x CHF450 = CHF

[Debconf-team] DebConf13 Tech Team

Hi List, It's still a few months until DebConf, but we should get the DebConf13 Networking/Tech team started. As a first step, we need to know what tasks need to be done and who will be interested in helping with what. If you're interested in helping, I cc'ed some people who helped in previous yea

Re: [Debconf-team] Accomodation pricing and categories

Hi list, > * Should we combine or split payment for accommodation and food? Accomodation should only be booked together with food as we pay full pension for everyone. But, you shouldn't forget that there are people staying outside LeCamp who might need food at least for lunch, not sure about dinn

Re: [Debconf-team] DebConf13 accomodation/food/fees prices proposal

Hi Didier, > My perception is that "sponsored accomodation and food" ought to be standard > for most attendees at DebConfs. By publicising the costs and asking for > donations (of the corresponding amount), we separate the questions of "being > hosted and getting food" from "participating financia

Re: [Debconf-team] DebConf 13 localteam meeting Sunday 27th January 3pm (localtime)

Hi, I'll also be in Berne. But I don't know the exact time yet. Philipp On Jan 24, 2013 7:46 PM, "Arne Wichmann" wrote: > begin quotation from debconf-team-requ...@lists.debconf.org (in < > mailman.502.1358716280.20048.debconf-t...@lists.debconf.org>): > > As discussed on IRC during the last M

Re: [Debconf-team] Suggestion for Professional / Corporate attendance Fee

Hi > I understand your thinking behind restricting receipts, but I fear it might just cause arguments with people who feel entitled to have them. (In some countries it's a legal requirement to give them when you take money for something.) In Switzerland it would not be required but we need the re

[Debconf-team] Suggestion for Professional / Corporate attendance Fee

Hi, I prepared this a while ago, when I was working on the budget, but I didn't send it to the list yet. These are the basic ideas: * Accomodation/Food are paid per night * When accomodation is booked also food must be booked * Total cost of pro and corporate fee should be about the same as in pr

Re: [Debconf-team] Le Camp Accomodation - Bed selling and professional fee

Hi Philipp, It'll still be just one invoice. Food/Accomodation/Conference. Do you really think this is a problem to get reimbursed? Philipp On Wed, Jan 23, 2013 at 8:08 PM, Philipp Kern wrote: > On Tue, Jan 22, 2013 at 10:07:17PM +0100, Gaudenz Steinlin wrote: >> By this I mean that if you reg

Re: [Debconf-team] Online rooms booking systems

> choosing rooms by algorithm only is a sure recipe for desaster. I don't think we should automatically assign rooms. It's better if we let the attendees choose their own room according to availability. But I'm against doing it manually, because: * It's a lot of work to track all the room assignm

Re: [Debconf-team] Le Camp Accomodation - Bed selling and professional fee

I don't think we should distribute the room according to what someone does or did for Debian/DebConf. This will only cause problems and adds a lot of bureaucracy. I'd prefer a combination of simple allocation policies like: 'first come, first serve' and pricing. And I agree with Didier, that exce

Re: [Debconf-team] Some thoughts on sponsorship tiers, and perhaps one improvement.

Hi Brian, > In an effort to streamline the discussion, I'd ask > that we table the question of whether or not to make changes for DC13 > levels until we can reach a consensus on whether or not to make these > changes at all. It makes sense to discuss this now for future DebConfs. But I agree with

[Debconf-team] Update from meeting with LeCamp

e now free to rent all the buildings to other groups. But: Renting only some of the buildings might require some more concessions on our side. Best regards, Philipp Hug ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.o

[Debconf-team] LeCamp - Approval of budget and signing the contract

27;s money and how the Debian brand is used, I'm also asking him for approval of the budget and give permission to the "DebConf13 association" to organize DebConf13 at LeCamp within the budget attached. Best regards, Philipp Hug Treasurer DebConf13 association budget-8days-121126.p

[Debconf-team] Signing the contract with LeCamp

Hi, At the last debconf-team meeting [1] , I was assigned the task to negotiate and sign a one-week contract with LeCamp. As many of you might know, I was always a bit skeptical about LeCamp as I'd have preferred a venue in a place offering alternative accomodation options. However, it was decide

Re: [Debconf-team] Decisions about Le Camp

Cate, We need to give them the possibility to book it with other clients. We can't just block 2 weeks and maybe only take one. But we could tell them that we might be interested in some buildings for the first week if we have enough money and we'll reserve them later if they're still available.

Re: [Debconf-team] Decisions about Le Camp

Didier, > Waiting on the hypothetical answer from Canton Neuchâtel (or Canton Vaud) only > leads to open-ended postponing. At one point we will have to make a decision, > without every possible answer in our hands. I think Daniel is right, that the motivation for any such agency to give money/mor

Re: [Debconf-team] Decisions about Le Camp

Hi, > We consider the financial part as the only major issue. The other issues > that we discussed on the mailinglist are in our opinion either not > important enough or are mostly details and need to be refined later. > What will be fixed is the duration and the prices. The other things are > in

Re: [Debconf-team] le camp and people attending partial weeks?

Hi Richard, > I expect the answer will be "we can handle it", but it's worth > discussing with them. Any ability for flexibility will lead directly > to a greater DC13 surplus. > If I understood it correctly, we provide the list of people to le camp. And we pay only those nights. But don't forge

Re: [Debconf-team] dc13 draft budget, 2012-11-20

Hi Daniel, > Just a further clarification: is this a VAT-inclusive budget or an > ex-VAT budget? > If it is ex-VAT, then the professional fee to pay is actually 600 CHF + > VAT (so about 650 CHF). All the prices are including VAT. I know, that this normally not how you do it, but it's easier to c

Re: [Debconf-team] Budget tradeoffs vs amount of fundraising

Hi Andreas, > I specifically think that in the case of Le Camp (or a similarly located > holiday area) we just can do a daytrip without spending any money on it: > Simply start walking together or jumping into the lake nearby should > make a nice daytrip without any extra cost. So yes, please put

Re: [Debconf-team] DebConf13 local organization

Hi Holger, >> > First off, DC13.ch plans on having all DC13 money go through it. >> > For example, most years, sponsors pay to etiher SPI or FFIS, and >> > then the money is transferred to wherever it is needed, or used in the >> > hempsiphere for travel sponsorship. It allows transfer of money f

[Debconf-team] Correction of rumors and comments about anonymous financial support for LeCamp

iscussed separately. Best regards, Philipp Hug Treasurer DebConf13 association ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team

Re: [Debconf-team] reports from Le Camp "BSP", part 3: irc meeting(s) on the internet

Hi, >> So Wednesday, the 7th, 18 UTC?! > > I won't be able to attend. How else from the locals is fine with this > meeting time? I'll be in Spain next week, and I'll try to make it. But only until about 20 UTC. But I'll brief darst about any open budget questions/updates, just in case. Philipp _

Re: [Debconf-team] le camp budget...

Hi, The updated budget from the weekend was just uploaded. Changes: * removed the registration fee * Reduced some non-essential or too high budgeted expenses * Created 2 separate sheets (normal, optimistic) * Reduced number of corporate attendees to 1 I will further discuss this the budget with d

Re: [Debconf-team] Le Camp / payment terms / the DebDebt?

Hi, >> For the final bill: >> >> - at first glance, it appears positive that people won't be standing in >> the street if money is not paid in advance, but a deeper reflection on >> this should raise concerns > > well, yes, every coin has at least four sides, but really here for us, paying > later

Re: [Debconf-team] Friday/Interlaken agenda

Daniel, On Tue, Oct 23, 2012 at 4:21 PM, Raphael Walther wrote: > I can be on Friday at 12:00 CEST at Interlaken Ost station. I'd like to > join for lunch. > I'll also be there for lunch. Most probably I'll arrive at 11:57 in Interlaken Ost. Leaving Zurich at 10:02. Gaudenz: You can't take an e

Re: [Debconf-team] Le Camp contract, 2012-09-27

Hi Luca, Don't you think it would make more sense to meet Mr. Pianaro after the BSP? So we could discuss the current issues and agree on what we want/can agree on before bothering him again. Philipp On Oct 23, 2012 10:47 AM, "Luca Capello" wrote: > Hi there! > > On Thu, 18 Oct 2012 09:09:50 +020

Re: [Debconf-team] Le Camp contract, 2012-09-27

Hi Luca, > Have I missed something? I thought that the problems with the current > contract were clear: > > > < > http://lists.debconf.org/lurker/message/20121011.172815.29c73ee7.en.html> > > IMHO we should go there *before* the BSP so we can compare both options, > Interlaken and Le Camp.

Re: [Debconf-team] DebConf13 sponsorship brochure: last details

> > IMO we should leave the brochure as is for the moment. Le Camp is still > the "planned" venue and as others said I don't think most sponsors will > care enough or then we can always produce a sponsor specific brochure. > IMO it's far more important to get this done ASAP and to start > contactin

Re: [Debconf-team] Jungfrau Park - Internet?

Daniel, A few years ago there was a Game Party with about 500 Kids. For this > event the internet company made a connection about glass fiber with 1GB > It would be interesting to know how they did that. Which company? Is the fibre still there? > Please tell me which size & how many megabits y

Re: [Debconf-team] [RFR] Please check the DebConf13 sponsoring brochure English version

Hi Luca > > Isn't that why it says "in excess of value received"? > > Philipp, should I remove it anyway? > Yes, please remove it. Philipp ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-tea

Re: [Debconf-team] Le Camp contract, 2012-09-27

Daniel, > > For example, maybe their chef and cooking staff are permanent employees, > and they have to pay all the wages no matter what happens (unless all > those employees take annual leave during DebConf) > > If their business model is really so rigid and inflexible, time spent > trying to neg

Re: [Debconf-team] [RFR] Please check the DebConf13 sponsoring brochure English version

Hi Luca, Could you please remove the following sentence: "Donations in excess of value received may be tax-deductible depending on your own situation; check with your tax advisor for details." As this is about sponsoring and not about donations, this is not really relevant here. A donation would

Re: [Debconf-team] Budget in the DebConf13 sponsorship brochure

Hi Luca, > % < > http://wiki.debconf.org/wiki/DebConf13/Switzerland/Bid#Rough_budget_calculations > > > DebConf has evolved from humble beginnings in Bordeaux, France (2000) > with 30 attendees and virtually no budget, to recent years where we > accommodate an average of 250 attendees and calcula

Re: [Debconf-team] Le Camp contract, 2012-09-27

Hi Luca, > I should admit that I have lost track of what is OK and what is not: if > someone has comments, can she/he reply to this email, so I can go back > to Le Camp and fix what is needed? If we have a clear list, I will go > there in person, so we will end this email ping-pong. > > For me t

[Debconf-team] Bank Account / address

Hi everyone, We do now have a bank account in EUR and CHF. I did put the details on the Wiki: http://wiki.debconf.org/wiki/DebConf13/BankAccount The address of the DebConf13 association is: DebConf13 association 8400 Winterthur Switzerland And yes, no street is required... Philipp

Re: [Debconf-team] Final call for DebConf13 sponsorship levels and benefits

Luca, Can you please clarify this. In previous discussions it was always said that Le Camp requires us to buy the food from them. Is this not the case anymore? > [5] It's also possible to use their kitchen and cook our own food. > The organizers of RMLL in Geneve this July told us that t

Re: [Debconf-team] [Debconf13-localteam] Le Camp Contract

Daniel, 4880 per day inc VAT or ex VAT? > > All prices mentioned are with VAT included. I just want this to be stated on the contract. > DebCamp, 7 nights, 100 people paying lowest rate, 100x7x20 = 14000 > DebConf, 6 nights, 300 people paying multiple rates, 300x7x24 = 50400 > => total = 64,40

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