main IRC channels) so far doesn't fill me with confidence that everyone
has already fully engaged with the bid process.
Moray
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For the Montreal DC17 bid:
For Collège de Maisonneuve, how long does it take to walk from there to
an area with more bars/restaurants etc.? How is the journey by public
transport?
What do you mean by saying that École de Technologie Supérieure is "Too
downtown-ish"?
Than
attendee numbers in all cases to make
comparisons easier, e.g. 350 attending (ignoring open day people) with
200 of those taking DebConf-paid accommodation.
Thanks,
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http
f.org-penta_participant_category.html
141 + (<= 36+9) vs. 255
http://munin.debconf.org/archive/dc7/skinner.debconf.org-accomodation.html
(170 hostel vs. 283 arrange own)
More accurate final information may be in some of the final reports:
http://media.debconf.org/reports
the
rest later.
Moving the archive is not the most urgent point, but it would definitely
seem nicer if we can simultaneously migrate existing subscriptions and
close the old version of the list.
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main conference period", as with the current version some
people will probably stop reading before reaching the second bullet
point.
(Or split the main conference vs. DebCamp questions entirely.)
Moray
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ith people
misunderstanding what they had "bought". (Though obviously the main
point is just to make the written descriptions very clear.)
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ill, we haven't
completely avoided problems; I remember a few people having bad
experiences in Managua, for example, mostly when they were obviously
carrying expensive phones or laptops as is rather normal for DebConf
attendees (whatever advice
k closely with this one if it is to have a
real purpose.
- In the slightly longer term, should we make subteam leads
automatically/ex-officio become members of the DebConf Committee, for
venue decisions etc.?
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are the recommended options for people who need frequent
coffee? And for those who want to have hot water for mate?
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ed by the talks committee then again
by the conference chairs, it might be useful for you to consider
listening to the reasons why before simply "self-scheduling" the events.
Best wishes,
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e should of course continue to seek ways to keep
spending to a minimum, such as by borrowing items or finding cheaper
ways to rent them.
As this is a new line item it would be polite to ping the DPL to ask
for either agreement that this isn't a material change from the
pr
er be transparent in renaming the line item
from "conference dinner" to "evening social event" or similar, to match
how the funds are being spent.
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t: I agree with
Clint's point, and would also prefer to rephrase things with the BOF
vs. talk distinction made in the later proposal. (I would also see
that level of detail as fine to delegate to whoever prepares a final
version.)
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it, but I was ready to
believe that it might indeed be better -- we won't find out if we
never try it.
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Even where we feel we have written evidence on our side, we are
unlikely to have time or much desire to pursue legal action against a
donor or supplier which has a different view of what has been agreed.
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e dinner even at the higher price, but do not yet have
enough to
fully fund both the conference dinner and the daytrip even with the
reduced
estimate.
So as soon as we have approval of this budget change, Patty can move
ahead
with reserving the conference dinner space. Moray, can you please
t I had a
phone call directly with Martin earlier today, and will be available
remotely during the weekend if it's useful.
With best wishes to Holger and Gunnar for finding fun ways to fill
their
newly freed-up time,
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efficient EU jurisdiction and take advantage of the single market.
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nobody is
able to assume personal liability for the event.
Again, I can believe this is the best version for Germany, but in many
places you could just create a limited-liability company rather than
seek insurance.
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% would be happy if 'sitting and chatting' was the
*primary* activity on the day trip.
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separate things on different
days, with the social event venue reached on foot.
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to having buses wait around for latecomers who were
originally on that bus.)
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year?
It's a bug. We previously agreed to shut down the earmark two months
after the end of each DebConf (even if there are one or two payments
remaining to be made at that stage, though we should try to avoid that).
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later date
proposal will be worse.
In France, schools start again at the beginning of September.
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r and want to draw on a larger amount of general funds
unexpectedly.
Thanks,
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Reminder: the DebConf15 venue decision meeting is tomorrow.
It's now a good time for the two remaining bid teams to post the
materials mentioned below to the mailing list.
Moray
Original Message
Subject: [Debconf-team] DebConf15 venue decision meeting
Date: 2014-02-21
-list to the DebConf chairs.
It would certainly be good to add some new representation from
DebConf13 local team members.
Thanks,
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read them before it
starts.
Everyone else, please continue to study the bids and ask any questions
to the bid teams on debconf-team.
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rg.
See you in Portland,
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re, but rather raised with organisations as
another option if they decline to become sponsors.
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On 2013-08-22 13:29, Didier 'OdyX' Raboud wrote:
Okay. Apparently CC-BY (-SA) would do it. Moray, Steve, as you
committed
texts, are you fine with a move to CC-BY-SA ?
I'm not the biggest fan of CC licences, but I think that for this
document anything DFSG-free is proba
If you are not present at DebConf13, but worked to help make it happen,
please arrange with someone who is present to collect a staff t-shirt
for you.
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o
significantly reduced overall costs for the two.)
In future I suspect we should more clearly separate some kind of
"planned cost" and "contingency" for such items. In most previous years
all involved made a continual effort to keep costs down, so it didn'
ot;Further
discussion".
But this is a different one. I don't think that this form of poll is a
good way to decide anything. It's certainly not how decisions in
DebConf or in Debian usually work.
‣ *sigh*.
Sigh indeed, though perhaps for different re
quent travel to Neuchâtel too, seem optimistic. Unfortunately
any process of loading people onto coaches is always badly delayed,
unless there is a convincing threat that people will just be left
behind.
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day at the venue instead of
joining the trips, and the amounts we could be wasting here if that
happens would be huge.
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if there aren't, without getting upset if they end up needing
to do it themselves for many shifts.
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On 2013-07-04 11:17, Axel Beckert wrote:
On Wed, Jul 03, 2013 at 10:51:23AM +0100, Moray Allan wrote:
Although we haven't done it consistently, it's possible sponsors
*would* prefer the shirt to specify "Debian" somewhere on it -- some
years we had that as a heading
On 2013-07-03 16:24, Giacomo Catenazzi wrote:
last year t-shirt
=
email from moray (19.6.2012)
Attendee
Size Order
XS10
S 30
M 65
L 80 (including ones for sponsors)
XL40
XXL 25
Similar information for DebConf11 is in
https
lthough we haven't done it consistently, it's possible sponsors
*would* prefer the shirt to specify "Debian" somewhere on it -- some
years we had that as a heading to the sponsor logos. Perhaps consider
adding "Debian conference
e a profit from the bar, does there need to be some effort to
discourage "black market" alcohol? Or is there expected to be some
corkage charge for people who bring their own bottles?
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ovide our own plates and cutlery, or is it only
glasses that Le Camp won't provide?
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ng in that area. (It's quite labour intensive to have to
re-fold the shirts for it, and anyway it would be hard to make the same
design for that work well on small women's fitted shirts as well as
large men's ones, etc.)
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re is somehow a lack of volunteers on a specific
day, it needs to be clear who is (willing in advance and) responsible
for doing the dishwashing. Planning just to complain at attendees who
aren't volunteering isn't enough.
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be done in Mexico,
as we have a good relationship with a good quality printer there, but
it's still possible that printing+shipping from somewhere in Europe is
significantly cheaper.)
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n. On the other hand,
if the idea is simply "person X is not worth the amount requested", it's
probably more correct not to assign a travel bursary than to assign
something less than the "needed" amount.
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f.org/archive/dc12/skinner.debconf.org-penta_conferences_attend.html
Knowing the past range of the ratio (final arrived attendees)/(planned
attendees at sponsorship deadline) might let us make a better estimate
for the final number of attendees this year.
--
n't necessarily mean cheaper "upgrades" beyond the current
pricing, as some team members suggested, but we should start to clarify
things beyond the very vague options most people selected so far.)
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eaning, or do we also need to
arrange a "deep clean" of the site for the time we leave?
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influence what ratings other people on the team give you, in case you
look at their ratings/comments.
(Also, this point has been discussed since several years ago, it's not
just "cate's point" ;)
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While budget-related topics are being mentioned:
Do we have a real quotation, and preferably contract, for cleaning of
the bathrooms, washing of dishes, etc. yet?
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t we
should be increasing the DC13 budget figure now that we have money
available from fundraising.
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than usual to assume that only
bona fide attendees are present on site and leave expensive items around
in the accommodation buildings and other areas.
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people would be
higher priority than travel sponsorship, in case that part is unclear.]
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ke
the task as such a serious responsibility, and won't perform it as well,
as if it's the team is kept fairly compact -- it's not rational to spend
a lot of time looking up information about people if your own rating
won't count for much.
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stuff as I have been during the
past few weeks, but don't expect me to preemptively jump on every issue
without being asked.
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On 2013-04-05 12:17, Moray Allan wrote:
Today the DebConf team held the DebConf14 venue decision meeting,
following our standard process
And here are the meeting logs:
Minutes:
http://meetbot.debian.net/debconf-team/2013/debconf-team.2013-04-05-17.00.html
Minutes (text):
http
helped assess the bids.
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arbee (since 2012)
Christian Perrier (since 2012)
Guido Trotter (since 2012)
Gunnar Wolf (since 2011, DebConf Chair)
Holger Levsen (since 2011, DebConf Chair)
Margarita Manterola (since 2011)
Martín Ferrari (since 2013)
Moray Allan (since 2011, DebConf Chair)
,
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e the comparison with the credit card fees
deducted from other SPI donations, which are somewhat higher than 2.9%.
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; Debian
Debit Card Fee 3.00
Processing Fees31.83
SPI 5% 39.93"
The debit card plus processing fees there seem to sum to about 4.4%,
meaning that 9.4% of the donated amounts didn't reach Debian,
i and mailing list in
advance of the decision meeting.
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ocess)
- if you want any advice/suggestions about aspects of your bid
- if you are happy that your bid is ready for a discussion meeting
about 10 days from now.
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On 2013-03-19 17:12, Luis Alejandro Martínez Faneyth wrote:
El 01/03/13 18:09, Moray Allan escribió:
Both bid teams give a long list of team members on their wiki pages.
Do the main team members live in the proposed city? If not, how far
away are they? Are there other bid team members who
time for us to think about the answers (and maybe reply with
further questions) before Friday.
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But they're still expected to be the kind of short
bullet point answers to the questions that you might speak in a meeting,
not just "please read our bid document". Please check previous years'
equivalent meetings if you want examples.
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On 2013-03-18 20:25, Moray Allan wrote:
In addition to that, there are a number of extra steps that need to
be done before the decision meeting, including extra documents to be
posted to the list by the bids. It doesn't (for example) seem fair
to
me to ask the bids at short notice to rus
umber of extra steps that need to be
done before the decision meeting, including extra documents to be posted
to the list by the bids. It doesn't (for example) seem fair to me to
ask the bids at short notice to rush out versions of those important
documents in time for us to consider them
a bit confused here, perhaps I'm missing something.
Aren't we only at the first IRC meeting, the "Bid status meeting"?
https://wiki.debconf.org/wiki/Bid_process
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hairs, ex officio.
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y to one of the DebConf Chairs privately and we can
forward to the other Chairs/Committee.
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other international event which dealt with these
issues which could tell us about their experiences?
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Both bid teams give a long list of team members on their wiki pages.
Do the main team members live in the proposed city? If not, how far
away are they? Are there other bid team members who live closer and
would deal with local arrangements?
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st to ask questions about the bids *before* the
meeting -- the more topics are clear before the bid status meeting, the
closer we can schedule the venue decision meeting.
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De
/food
sponsorship"?
(This post is just trying to separate out different things, not agree
or disagree with the basic idea.)
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On 2013-02-13 23:34, Justin B Rye wrote:
I don't have write access for svn, but here's a diff.
Thanks! I've committed these changes.
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on the web at
http://anonscm.debian.org/viewvc/debconf-data/reports/dc12/ or "svn
checkout svn+ssh://svn.debian.org/svn/debconf-data" and make changes
directly.
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tice I suspect that it is likely the only reuse of the material
will be in the reports for later years.)
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s, we can replace current
hacklab/talk images).
(My own pocket-camera photos of DebConf were taken only in calm
moments, so most look a bit too quiet!)
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room's physical size, not the number of occupants).
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ermissions for whatever photos we use. I can add some of my own as at
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On 2013-01-30 11:58, Didier 'OdyX' Raboud wrote:
Le mercredi, 30 janvier 2013 12.34:11, Moray Allan a écrit :
What is the perceived advantage in allocating a clever set of names
like materials or colours over just naming the categories by phrases
which describe the relevant block
t;herb" for the outgoing-sponsorship
team, which may be clever and amusing if you know what it's about, but
certainly causes a good measure of confusion.)
What is the perceived advantage in allocating a clever set of names
like materials or colours over just nami
11 February, when
we might think about setting a timeline for the next stage of the
process. To enable that, could you fill in the wiki page by Thursday 7
February (= before Friday)?
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, as while
we could ask people to book together to share a 2-bed room, that doesn't
really work for 32-bed rooms.
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On 2013-01-25 18:44, Philip Hands wrote:
Moray Allan writes:
The advantage of selling them this way is splitting room allocation
out
from room pricing. You would pay for the "guarantee" of a certain
maximum room size (though in practice if you didn't get that size we
just woul
On 2013-01-25 10:46, Andreas Tille wrote:
As in some previous years I'd volunteer in talks selection and
scheduling.
I'm glad to hear it -- I was hoping that was the case!
Thanks,
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De
high cost compared to a hotel. And no, letting them
get an invoice that hides this afterwards wouldn't change things.)
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On 2013-01-24 17:29, Moray Allan wrote:
But do we want to allow people to choose accommodation without food?
It might be sensible to prevent that in the conference management
system (and special case it if we find someone with a good reason for
it).
And remember the good point that attendees
On 2013-01-24 17:07, Giacomo Catenazzi wrote:
On 24.01.2013 17:59, Moray Allan wrote:
On 2013-01-24 09:36, Giacomo Catenazzi wrote:
I think we should add also category for 2 beds, for the couples.
Probably, though it's not 100% clear that couples should get higher
priority on small
On 2013-01-24 17:04, Giacomo Catenazzi wrote:
On 24.01.2013 17:47, Moray Allan wrote:
Does it make sense to split food from accommodation, when Le Camp
want
food numbers to be approximately the same as accommodation ones, and
when there aren't good other options nearby?
The other
ntral costs (venue rental etc.), but for dividing those up I would
prefer to treat all attendees equally rather than charge less for coming
less time.
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on hypothetically takes a cheaper
room. I would expect the better rooms to be over-subscribed at the
prices we will set, not for them to go empty and us to get less money by
it.
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nsors because we mixed up the two
things.
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7;s health situation making it harder than
normal to assess the Venezuelan plans.
We should indeed determine a rough schedule soon, though as usual we
should let the dates for each stage be agreed by a conversation
including the various bid teams.
nvolved, but we want to make it easy for organisations to agree
sponsorship without having to think too hard.
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.
Was there any accurate information posted on this point yet?
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