Bernelle Verster writes:
>>> >
>>> > Half hour after the last talk ends, in Menzies, was what was agreed
> this
>>> > morning.
>>>
>>> I stand by this as what we agreed, but people now want to meet at the
>>> nervous orga room in fuller.
>>>
>
> I just woke up, I'm still here. FTR, we did agree t
David Bremner writes:
> Gunnar Wolf writes:
>
>> Tammy Manning dijo [Mon, Jul 04, 2016 at 02:10:04PM +0200]:
>>> Hi Everyone
>>>
>>> I am off to do a couple of things.
>>> What time is the Team meeting? and where?
>>> I was half awake
Gunnar Wolf writes:
> Tammy Manning dijo [Mon, Jul 04, 2016 at 02:10:04PM +0200]:
>> Hi Everyone
>>
>> I am off to do a couple of things.
>> What time is the Team meeting? and where?
>> I was half awake this morning.
>
> IIRC, towards the end of dinner (that would be... 19:30-ish?). I don't
> th
I'd like to declare the Debconf 16 Bursaries process closed. With about
10 days until debcamp, and about 2.5 weeks until debconf, we've
reallocated all of the the cancellations that we reasonable can. The
total expenditures in South African Rand [1] are as follows. I think we
can be happy as an or
1 Overview
══
After last team meeting, where an additional 300K ZAR (about USD20k)
was allocated to bursaries, I promised to take a second look at
accomodation costs, to see if the 700K ZAR I previously calculated was
a gross overestimate. My revised calculations are around 670K
Giacomo Catenazzi writes:
> Hello Nigel
>
>> On 14 Apr 2016, at 11:42, Nigel Kukard wrote:
>>
>> Last mail I promise!
>>
>> I've added the budget to etherpad...
>> https://storm.debian.net/shared/ECWWxE8B5jQtzY71txlpunpxvl8I76fFDEXTAnsxBJK
>>
>> This way its easier to comment and I can updat
David Bremner writes:
> David Bremner writes:
>
>> If you would like to help, and will have some hours to devote to the
>> work in second half of April, please request to join the alioth project
>> (we're going to share via a git repository this year).
>>
&
martin f krafft writes:
> also sprach David Bremner [2016-04-06 01:52 +0200]:
>> - These numbers don't include accomodation and food bursaries. The
>> budgeting for that was very complicated/confusing last year. We
>> would be happy to have a more concrete number to w
David Bremner writes:
> 1 2015 based results.
> ═
>
> Here we take the applicants from 2015, and arbitrarily inflate costs
> by 1.25. Costs are in EUR. Need and committee rating are just a sample
> from that rank. In retrospect the committee was fair
David Bremner writes:
> If you would like to help, and will have some hours to devote to the
> work in second half of April, please request to join the alioth project
> (we're going to share via a git repository this year).
>
> https://alioth.debian.org/scm/?group_id
The time has come to form this year's bursaries team. The Debconf 16
bursaries team is responsible for the difficult choice who to provide
accomodation, food, and travel support (bursaries) to attend Debconf
this year.
For the last few years, we have asked that no-one on the committee
actually be
Nigel asked for how much money we need for DC16 travel. Obviously we
(bursaries) will spend whatever we're given, but here are some numbers
to help set that budget. I confess the modelling here is full of
ridiculous assumptions. Consider the same set of requests as for
Heidelberg, and multiply by
Molly de Blanc writes:
> That sounds reasonable to me. It requires less effort to raise awareness
> among current participants, and we can pretty easily create an order of
> operations for people not currently involved or planning to pre-register.
>
> Can we also include a link to a write-up abou
Molly de Blanc writes:
> Diversity sponsorships are great. It's nice to help people get to
> DebConf and hang out (and hack) with our new and pre-existing Debian
> friends.
>
> Some people expressed interest in being part of this process.
>
> The line item in the budget is 150,000ZAR (about 9.300
Stefano Rivera writes:
> Hi Daniel (2016.02.03_21:30:45_+0200)
>> We plan to do a pre-registration soonish (to get a feel for the amount of
>> attendees we can expect and to get people in early that may require
>> sponsorship), then a formal registration/re-confirmation in April/May and a
>> CFP
Allison Randal writes:
> Hi all,
>
> Things are a bit up in the air at the moment, but the day-to-day
> practicalities of DebConf are pretty much the same as always. It would
> help me enormously to briefly hear what folks are planning to work on in
> the coming months. I'm not concerned about st
Daniel Pocock writes:
>
> It seems the Canadian immigration authorities are not going to welcome
> all Debian people though:
>
> http://www.cic.gc.ca/english/pdf/kits/forms/IMM5257E.pdf
>
> Anybody who has to apply for a visa will have to install and run
> non-free software. This is very sad, be
martin f krafft writes:
>
> Personally, I never used the online schedule much, as I'd learn of
> ad-hoc events from the mailing list and then just added them to my
> own calendar.
>
fwiw, I relied a lot on the online schedule, and really appreciated the
effort Maxy and Michael put into keeping i
We can finally call the bursaries process closed for 2015.
Thanks to
René Engelhard
Margarita Manterola
Gunnar Wolf
Kåre Thor Olsen
Guido Trotter
Gaudenz Steinlin
Philipp Hug
Richard Hartmann
for their assistance. I'll have some more detailed in
vedran writes:
> Hey guys, is there any way to apply for sponsored accommodation at
> DebConf15? I just saw that the deadline was pas weekend.
(Replying publically in case other people have similar questions).
We're trying hard this year to get sponsorship decisions made early, so
that people c
On behalf of the DebConf Participant Assistance Team, I'm happy to
announce the DebConf 15 bursaries team:
- David Bremner
- Gaudenz Steinlin
- Guido Trotter
- Gunnar Wolf
- Kåre Thor Olsen
- Philipp Hug
- Richard Hartmann
- René Engelhard
- Margarita Manterola
The next
Lucas Nussbaum writes:
> I also have a question about the number of people sponsored for
> food+accomodation. In the 35% scenario, how does it compare to previous
> years? (both in terms of absolute number of attendees, and in terms of
> cost for self-paying attendees)
Here is what I could dig u
Lucas Nussbaum writes:
>
> I would prefer to hear from bursaries before we decide to direct funds
> to some of the items in the base case scenario.
>
Just to be clear, do you mean you want to wait until after the bursaries
ranking process is complete before making that decision? I ask because
t
Allison Randal writes:
> On 03/04/2015 01:43 PM, Michael Banck wrote:
>> On Tue, Mar 03, 2015 at 03:21:02PM +0100, martin f krafft wrote:
>>> Second, do you see any way to move the deadline earlier, e.g. end of
>>> April?
>>>
>>> Not only would this help with press releases and attract attention.
martin f krafft writes:
> That's easily done and possibly already included. The travel
> sponsorship budget is already split between "backed" and "unbacked"
> sponsorship. The idea here is that the Debian Project could "back"
> an amount of X EUR so that this money we know we'll have for sure,
>
Richard Hartmann writes:
> On Wed, Mar 4, 2015 at 6:35 AM, Richard Hartmann
> wrote:
>> If at all possible, I think quickly accepting a few good talks and
>> then having 1-3 waves of accepted talks will help with press work.
>
> I didn't see any updates in this regard and still think it's really
martin f krafft writes:
> As per Richi's request, I split infrastructure and video up. As
> I have not received any other feedback, am I to assume that the
> budget is good then, that is that your needs are addressed in the
> budget? If not, please let me know ASAP!
Hi Martin;
I'd like to see t
Margarita Manterola writes:
> 1) When there seems to be agreement on something but it's not 100% clear do:
>
> marga suggests: #agreed we should do foo/bar/baz
>
> And then people can state clearly if they don't agree. This is not just
> for me, anyone can suggest an agreement. It usually helps
Margarita Manterola writes:
> However, with the new organization, a lot of matters fall in the hands
> of the content team that really don't warrant any secrecy
> (organization of sprints, conference schedule, call for proposals,
> etc).
>
> Many of us that are not in the content team would like
Richard Hartmann writes:
> Unless I am mistaken, this is for "we don't have enough money", but if
> we end up with "we have enough/too much money", we could still end up
> with partial cohorts.
Right, this is in some sense a separate problem, but every year we offer
sponsorship to people and som
Gaudenz Steinlin writes:
> I'm not sure if I interpret your PDF graph correct. Do you suggest that
> everyone on the same line forms a cohort and should have the same
> priority?
Yes.
> If so I don't understand how those that don't have any outgoing edges in
> the (reduced) graph get there leve
Gaudenz Steinlin writes:
> In general I very much like your proposal. I (as a bursaries team member
> in the last years) think it's a big improvement over the situation in
> the past. I have one concern though. I think it might be hard for teams
> to estimate their budget amount early enough and
king with cate to try and streamline the
application process.
[4]: this is a kind of "Topological Sort", for those interested.
[5]: in particular the scores don't match the amounts requested by
that person.
#!/usr/bin/python
# Copyright 2015 David Bremner
# Licensed under th
We need volunteers to form the DebConf 15 bursaries team. This team
has two related duties
- to vet applications for accomodation and food sponsorship, and
- to rank applicants for travel sponsorship.
The latter is usually the hard part. We are in the process of writing
down some guidelines for
Richard Hartmann writes:
>
> Nitpick: "absolutely unable to attend" implies not being able to pay
> for it at all; I feel an option like "while I could in theory pay for
> this, the financial sacrifices can not be justified at the moment" in
> between the two above. Or maybe rephrase the above tw
Here is an updated draft, I tried to somehow at least partially address
everybody but RichiH's comments. I'll reply separately to those.
I also tried breaking it up a bit into screens, but I'd suggest we not
discuss anything now which can be easily fixed later.
--
David Bremner writes:
> We had two in person meetings related to DebConf bursaries at FOSDEM,
> over the weekend of Jan. 31 - Feb. 1.
>
> At the main meeting, we had myself, Gregor Hermann, Martín "Tincho"
> Ferrari, Nattie Mayer-Hutchings, Ana Guerrero Lopez, Stef
We had two in person meetings related to DebConf bursaries at FOSDEM,
over the weekend of Jan. 31 - Feb. 1.
At the main meeting, we had myself, Gregor Hermann, Martín "Tincho"
Ferrari, Nattie Mayer-Hutchings, Ana Guerrero Lopez, Stefano
"tumbleweed" Rivera, Giacomo "cate" Catenazzi, Margarita "Ma
Here is a draft of the bursaries questions to be placed in summit. We
want to finalize these on Thursday Feb 5, so please send feedback as
quickly as possible. These are the result of one IRC meeting and several
meetings at a "Bursaries sprint" at FOSDEM (I'll post some informal
notes from the FO
Richard Hartmann writes:
[re-ordered]
> Who decides for applications from bursaries?
I don't envisage bursaries volunteers as people that need to be on site
to do their job. If bursaries team members are applying for sponsorship
(primarily) as debconf volunteers for some other team (e.g. video
At the last debconf-team meeting [1]
It was #agreed that
Regarding the sponsorship of volunteers, bursaries will delegate
decisions to each of the teams (video, front desk, etc)
This message is an attempt to flesh out what the means, and give a
little background. Feel free to skip the ba
martin f krafft writes:
> also sprach Giacomo Catenazzi [2015-01-19 16:04 +0100]:
>> - We need the lunch and dinner costs for non-hosted attendees.
>
> Each meal will be about 7€.
>
> Just for the record, I am not much in favour for catering to
> externals. The youth hostel has a high standard a
Tiago Bortoletto Vaz writes:
> Fine then.
>
> Can we have a word from bursaries team on this?
>
> Thanks,
The bursaries team has not yet been formally constituted, so can't
really make policy pronouncements.
A group of us are in the process of putting together some general rules
for how decisi
Margarita Manterola writes:
> My proposal is to have 5 categories:
>
> * Corporate: lodging+food (charged by the hostel per day of stay) + EUR 400
> * Professional: lodging+food (charged by the hostel per day of stay) + EUR 150
> * Self-paid: lodging+food (charged by the hostel per day of stay)
>
Hi Gang;
We had a somewhat productive meeting last Thursday, and got about half
way through the original agenda. Thanks to Gregor, the meetbot provided
minutes are linked from
https://wiki.debconf.org/wiki/Teams/Assistance/Meetings/Bursaries
Our plan is to have some kind of informal discussion(
David Bremner writes:
> I added a draft agenda at
>
> https://wiki.debconf.org/wiki/Teams/Assistance/Meetings/Bursaries
>
OK, we'll meet at 2100 CET on Thursday, January 8, in
channel #debconf-team on irc.oftc.net.
d
signature.asc
Descripti
David Bremner writes:
> an IRC meeting on formulating some
> guidelines for how to rank applicants
[snip]
>I made a poll at
>
>https://dudle.inf.tu-dresden.de/dcbursaries/
>
> All times in CET (UTC+1). As a sanity check, the first time should be
> 17:00 and the l
David Bremner writes:
> Hi All;
>
nt
> meeting/process). I made a poll at
>
>https://dudle.inf.tu-dresden.de/dcbursaries/
>
> All times in CET (UTC+1). As a sanity check, the first time should be
> 17:00 and the last 23:00.
>
> If you're interested in part
Hi All;
Recently the Powers That Be (TM) put bursaries under the umbrella
of the participant assistance team run by Nattie and Cate.
Nattie and I met at CCC in Hamburg and decided it would make sense to
bootstrap the bursaries process with an IRC meeting on formulating some
guidelines for how to
Jonathan Carter writes:
> On 19/12/2014 10:15, Stefano Rivera wrote:
>> We wouldn't need to do that.
>>
>> We just need to remind people to be aware that they are in a country
>> with a lot of crime. They'll almost certainly be fine, anywhere in the
>> city.
>
> It's pretty much the same as walk
Neil McGovern writes:
> On Mon, May 12, 2014 at 01:51:28AM -0700, Felipe Augusto van de Wiel (faw)
> wrote:
>> We are assembling this year's Bursaries Team to help us rate the
>> travel sponsorship and food/accommodation requests for DebConf14.
>> We will follow most of the past years' procedure
Joerg Jaspert writes:
>
> I'm not available this evening, but if someone wants to setup a time
> with me on
> Weekend where we get $someone up and running, mail me off-list or
> contact me on IRC
>
I could help with the technical aspects of this, although it's nothing
really close to my expert
Raphaël Walther writes:
> On Wed, Feb 12, 2014 at 10:35:28AM -0400, David Bremner wrote:
>> If you can move it a bit later in the day, you might get more take up
>> from the Americas.
>
> Yes, in addition to the meeting I have with hug. I suggest to organize a
> work
Raphaël Walther writes:
> Hey,
> On Thu, Jan 30, 2014 at 03:49:08PM -0500, Brian Gupta wrote:
> [...]
>> We really need everyone to understand that this won't just get done,
>> and we really need everyone to help.
>>
>> From: https://wiki.debconf.org/wiki/DebConf13/FinalReport
>
> Hug and I will
Brian Gupta writes:
> If you can think of interested companies, please feel free to reach
> out to them, and ask, or if you are not comfortable asking directly,
> to contact the sponsors-team with any leads. I've included a link to
> the sponsorship brochure, which is useful to explain DebConf to
Hi all;
Several messages on the "herb" private alias suggested this discussion
should happen publicly but I don't think that happened yet. So I will
try to repeat my impressions of what was discussed so far.
Also, I want to push things forward a bit.
This year we have enough travel sponsorship b
Didier 'OdyX' Raboud writes:
> Hi all,
>
> Sponsored registration has now closed and we apparently collectively forgot
> to
> call for a meeting today.
>
> I therefore propose to hold a team meeting is on Thursday 23th May at 1800
> UTC
> in #debconf-t...@irc.debian.org [0].
I have a phone m
Gaudenz Steinlin writes:
> David Bremner writes:
>>
>> Shouldn't we first decide if there will be any travel sponsorship for
>> DC13?
>
> There are 25'000 CHF (~ 26400 USD) for travel sponsorship already in the
> budget the DPL approved. And as the fi
Gaudenz Steinlin writes:
> [ CCing David as he initiated the original discussion and I'm not sure
> if he still reads debconf-team. ]
Well, I still get the messages ;).
> Now that we are about to configure penta for the upcoming DC13
> registration it's time to do the technical implementation.
Richard Darst writes:
> - All options have sponsored day trip / conference dinner. With the
> large magnitude of monies we are talking about, removing this this
> doesn't affect very much. Removing this last minute could close ~10
> kCHF deficits.
> - I exclude income based on bed upselli
Ana Guerrero writes:
> Hi,
>
> There were a thread discussing about travel sponsorship for this year,
> I am unable to find it now, so allow me a new thread to send my proposal.
>
> * Forgetting about travel sponsorhip until March 1st
Fine for me.
> * Managing travel sponsorship request in a di
micah anderson writes:
> I want to emphasis a bit what Moray wrote above. If travel sponsorship
> is eliminated because other things are too expensive, that results in a
> Debconf where only people who can afford to go can go. It raises the
> economic minimum bar to a level where we cut people of
Daniel Pocock writes:
>> ok, to be clearer: its not just pointless or besides the point, its outright
>> harmful. (Starting with this discussion even...)
>
> If someone makes a contribution to Debian or DebConf, why is it harmful
> to recognise them?
Maybe it's only because I use a thread based
Holger Levsen writes:
> On Montag, 3. September 2012, Lucas Nussbaum wrote:
>> I think that the sponsorship committee should:
>> 2) rank demands based on *benefit of attendance for Debian*.
>
> +1
>
> (and I agree with the two not quoted suggestions as well.)
Just to be clear, to me Lucas's mess
Didier 'OdyX' Raboud writes:
> Agreed. What's interesting is the ratio between the income and the
> amount requested, not any of both absolute numbers. What I envision is
> a list ordered by "days of work needed to produce the money I
> request".
I guess I'm not seeing how days of work is differ
Didier 'OdyX' Raboud writes:
> There are various ways to ask it: ask directly for the monthly income (quite
> intrusive), "how many days of full-time job salary", ratio between the
> requested amount and the monthly income, etc.
These all seem pretty the same to me, up to doing some arithmetic
0) TL;DR: What's the proposal about:
We had a BoF session at DebConf12; based on this and several other
discussions among the current travel sponsorship team, Gaudenz and I
propose to make some changes to the information gathered for travel
sponsorship and to
Luca Capello writes:
> * BRONZE - starting from CHF 2'500 [DC10 2'000, DC11 2'500, DC12 2'000]
[snip]
> * SILVER - starting from CHF 7'500 [DC10 10'000, DC11 6'000, DC12 5'000]
[snip]
> * GOLD - starting from CHF 15'000 [DC10 20'000, DC11 12'000, DC12 12'500]
[snip]
This was mainly an issue
Hi All;
We had one person offered sponsorship explicitly cancel, and another may
have their company cover their costs. So we have $1400 definitely and
another $600 probably left from the $18000 travel budget. It is
obviously pretty late, but it _might_ make a difference as to whether
somebody c
I followed up off-this-list (but including registration@ )
d
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Richard Darst writes:
> So what this means is that basically, all our travel sponsorship is
> coming straight from the surplus. Spending 18 k$ of the 25 k$ surplus
> for travel sponsorship seems reasonable and fiscally responsible.
> Given other cost reductions, we could still expect a surplus f
Moray Allan writes:
> On 2012-06-10 18:30, Richard Darst wrote:
>> On Sun, Jun 10, 2012 at 12:27:11PM +0200, Holger Levsen wrote:
>> It is about 40 people in category "Basic, *no* sponsored food or
>> accom" and *do* request accommodation.
>
> Can someone work out if any of these asked for accomm
Richard Darst writes:
>
> It is about 40 people in category "Basic, *no* sponsored food or
> accom" and *do* request accommodation.
>
FWIW, I only get 19 from penta. But it could easily be my penta-fu is
weak.
> We should:
> - Let these people know they are going to need to pay, estimate the
> c
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