Thanks Jim/Antion/Adam, I fully support having virtual meetings between full IETF meetings. I think it would help to move documents along faster. Roger and I were discussing having a meeting for the fee document on July 11th. Will we be able to have an approved meeting on that day?
Thanks, Jody Kolker -----Original Message----- From: regext [mailto:regext-boun...@ietf.org] On Behalf Of James Galvin Sent: Friday, June 16, 2017 12:55 PM To: Roger D Carney <rcar...@godaddy.com> Cc: Registration Protocols Extensions <regext@ietf.org> Subject: Re: [regext] interim meetings proposal On 16 Jun 2017, at 12:40, Roger D Carney wrote: > Good Afternoon, > > > > I think this is a great idea and I think this process looks > acceptable. I have just one question and one comment. Thanks! > Question: To clarify number 3 below "...chairs will handle > administrative tasks...summary...", I assume the summary will be > provided by the requester to the chairs for correct handling? Yes, that would be our preference. In fact, to go a step farther in detail, if the interim meetings are “one document” meetings, then the author/editor will prepare for the meeting with a bulleted list of “issues” to discuss. The summary is most likely just the same bulleted list with a few sentences or paragraphs (as needed) to state the consensus of the meeting regarding the issue. This summary could be posted to the list as is, as well as being used as the Secretariat summary. > > > > Comment: As for "...as a replacement for the second WG meetings at > IETF meetings...", I would like to see these interim meetings as an > addition to and not a replacement. I think the F2F working sessions > that we had at IETF-98 were very productive and we should try to keep > doing. Thanks for this. We won’t have this option in Prague unfortunately (the Chairs had timing conflicts this time) but I’m interested in other points of view for the future. Jim > > > > > > Thanks > > Roger > > > > > > -----Original Message----- > From: regext [mailto:regext-boun...@ietf.org] On Behalf Of James > Galvin > Sent: Friday, June 16, 2017 8:41 AM > To: Registration Protocols Extensions <regext@ietf.org> > Subject: [regext] interim meetings proposal > > > > In addition to updating our milestones, a few folks have asked us > privately for interim meetings to help move along our documents. The > Chairs have followed up with our Area Director and in this message we > have a proposal for interim meetings for the working group to > consider. > > > > For reference the IETF has some guidance on interim meetings located > > here: > > > > http://ietf.org/iesg/statement/interim-meetings.html > > > > > > > > Here is what we propose. Please review and comment on the list by > Friday, 23 June 2017. > > > > 1. Any author/editor from a document on our milestone list can request > an interim meeting. As long as there is no objection from the working > group the meeting can proceed. In general, the author/editor would be > expected to moderate the meeting but anyone can volunteer. > > > > 2. The meeting can be a teleconference, which someone will need to > provide. You can also have a physical meeting if there is interest > and the logistics can be organized by the participants. > > > > 3. The Chairs will handle the administrative tasks with the IETF > Secretariat. The basics are that the meeting must be reported to the > IETF Secretariat, the agenda must be provided, and at the conclusion > of the meeting a summary must be provided that includes the list of > participants. > > > > 4. There are two critical details that must be respected: the meeting > must be announced with its agenda provided at least one week before it > actually begins, preferably two weeks, and the meeting summary must be > provided within 10 days of the close of the meeting. > > > > 5. Finally, please note that any actions taken or decisions made at > the interim meeting are not final. They must be reviewed and accepted > on the mailing list. > > > > > > If we can come to a consensus that this is acceptable, with any > changes that we agree to during the discussion here, we will adopt > this and tell the folks who wanted to have a meeting to suggest it and > arrange to have it. > > > > If we have interim meetings, these could serve as a replacement for > the second working group meeting that we had at the last IETF meeting. > > > > > > Thanks, > > > > Antoin and Jim > > > > _______________________________________________ > > regext mailing list > > regext@ietf.org<mailto:regext@ietf.org> > > https://www.ietf.org/mailman/listinfo/regext > _______________________________________________ > regext mailing list > regext@ietf.org > https://www.ietf.org/mailman/listinfo/regext _______________________________________________ regext mailing list regext@ietf.org https://www.ietf.org/mailman/listinfo/regext _______________________________________________ regext mailing list regext@ietf.org https://www.ietf.org/mailman/listinfo/regext
