Good Afternoon,
I think this is a great idea and I think this process looks acceptable. I have just one question and one comment. Question: To clarify number 3 below "...chairs will handle administrative tasks...summary...", I assume the summary will be provided by the requester to the chairs for correct handling? Comment: As for "...as a replacement for the second WG meetings at IETF meetings...", I would like to see these interim meetings as an addition to and not a replacement. I think the F2F working sessions that we had at IETF-98 were very productive and we should try to keep doing. Thanks Roger -----Original Message----- From: regext [mailto:regext-boun...@ietf.org] On Behalf Of James Galvin Sent: Friday, June 16, 2017 8:41 AM To: Registration Protocols Extensions <regext@ietf.org> Subject: [regext] interim meetings proposal In addition to updating our milestones, a few folks have asked us privately for interim meetings to help move along our documents. The Chairs have followed up with our Area Director and in this message we have a proposal for interim meetings for the working group to consider. For reference the IETF has some guidance on interim meetings located here: http://ietf.org/iesg/statement/interim-meetings.html Here is what we propose. Please review and comment on the list by Friday, 23 June 2017. 1. Any author/editor from a document on our milestone list can request an interim meeting. As long as there is no objection from the working group the meeting can proceed. In general, the author/editor would be expected to moderate the meeting but anyone can volunteer. 2. The meeting can be a teleconference, which someone will need to provide. You can also have a physical meeting if there is interest and the logistics can be organized by the participants. 3. The Chairs will handle the administrative tasks with the IETF Secretariat. The basics are that the meeting must be reported to the IETF Secretariat, the agenda must be provided, and at the conclusion of the meeting a summary must be provided that includes the list of participants. 4. There are two critical details that must be respected: the meeting must be announced with its agenda provided at least one week before it actually begins, preferably two weeks, and the meeting summary must be provided within 10 days of the close of the meeting. 5. Finally, please note that any actions taken or decisions made at the interim meeting are not final. They must be reviewed and accepted on the mailing list. If we can come to a consensus that this is acceptable, with any changes that we agree to during the discussion here, we will adopt this and tell the folks who wanted to have a meeting to suggest it and arrange to have it. If we have interim meetings, these could serve as a replacement for the second working group meeting that we had at the last IETF meeting. Thanks, Antoin and Jim _______________________________________________ regext mailing list regext@ietf.org<mailto:regext@ietf.org> https://www.ietf.org/mailman/listinfo/regext
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