In addition to updating our milestones, a few folks have asked us
privately for interim meetings to help move along our documents. The
Chairs have followed up with our Area Director and in this message we
have a proposal for interim meetings for the working group to consider.
For reference the IETF has some guidance on interim meetings located
here:
http://ietf.org/iesg/statement/interim-meetings.html
Here is what we propose. Please review and comment on the list by
Friday, 23 June 2017.
1. Any author/editor from a document on our milestone list can request
an interim meeting. As long as there is no objection from the working
group the meeting can proceed. In general, the author/editor would be
expected to moderate the meeting but anyone can volunteer.
2. The meeting can be a teleconference, which someone will need to
provide. You can also have a physical meeting if there is interest and
the logistics can be organized by the participants.
3. The Chairs will handle the administrative tasks with the IETF
Secretariat. The basics are that the meeting must be reported to the
IETF Secretariat, the agenda must be provided, and at the conclusion of
the meeting a summary must be provided that includes the list of
participants.
4. There are two critical details that must be respected: the meeting
must be announced with its agenda provided at least one week before it
actually begins, preferably two weeks, and the meeting summary must be
provided within 10 days of the close of the meeting.
5. Finally, please note that any actions taken or decisions made at the
interim meeting are not final. They must be reviewed and accepted on
the mailing list.
If we can come to a consensus that this is acceptable, with any changes
that we agree to during the discussion here, we will adopt this and tell
the folks who wanted to have a meeting to suggest it and arrange to have
it.
If we have interim meetings, these could serve as a replacement for the
second working group meeting that we had at the last IETF meeting.
Thanks,
Antoin and Jim
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