On 16 Jun 2017, at 12:40, Roger D Carney wrote:
Good Afternoon,
I think this is a great idea and I think this process looks
acceptable. I have just one question and one comment.
Thanks!
Question: To clarify number 3 below "...chairs will handle
administrative tasks...summary...", I assume the summary will be
provided by the requester to the chairs for correct handling?
Yes, that would be our preference. In fact, to go a step farther in
detail, if the interim meetings are “one document” meetings, then
the author/editor will prepare for the meeting with a bulleted list of
“issues” to discuss. The summary is most likely just the same
bulleted list with a few sentences or paragraphs (as needed) to state
the consensus of the meeting regarding the issue. This summary could be
posted to the list as is, as well as being used as the Secretariat
summary.
Comment: As for "...as a replacement for the second WG meetings at
IETF meetings...", I would like to see these interim meetings as an
addition to and not a replacement. I think the F2F working sessions
that we had at IETF-98 were very productive and we should try to keep
doing.
Thanks for this. We won’t have this option in Prague unfortunately
(the Chairs had timing conflicts this time) but I’m interested in
other points of view for the future.
Jim
Thanks
Roger
-----Original Message-----
From: regext [mailto:regext-boun...@ietf.org] On Behalf Of James
Galvin
Sent: Friday, June 16, 2017 8:41 AM
To: Registration Protocols Extensions <regext@ietf.org>
Subject: [regext] interim meetings proposal
In addition to updating our milestones, a few folks have asked us
privately for interim meetings to help move along our documents. The
Chairs have followed up with our Area Director and in this message we
have a proposal for interim meetings for the working group to
consider.
For reference the IETF has some guidance on interim meetings located
here:
http://ietf.org/iesg/statement/interim-meetings.html
Here is what we propose. Please review and comment on the list by
Friday, 23 June 2017.
1. Any author/editor from a document on our milestone list can request
an interim meeting. As long as there is no objection from the working
group the meeting can proceed. In general, the author/editor would be
expected to moderate the meeting but anyone can volunteer.
2. The meeting can be a teleconference, which someone will need to
provide. You can also have a physical meeting if there is interest
and the logistics can be organized by the participants.
3. The Chairs will handle the administrative tasks with the IETF
Secretariat. The basics are that the meeting must be reported to the
IETF Secretariat, the agenda must be provided, and at the conclusion
of the meeting a summary must be provided that includes the list of
participants.
4. There are two critical details that must be respected: the meeting
must be announced with its agenda provided at least one week before it
actually begins, preferably two weeks, and the meeting summary must be
provided within 10 days of the close of the meeting.
5. Finally, please note that any actions taken or decisions made at
the interim meeting are not final. They must be reviewed and accepted
on the mailing list.
If we can come to a consensus that this is acceptable, with any
changes that we agree to during the discussion here, we will adopt
this and tell the folks who wanted to have a meeting to suggest it and
arrange to have it.
If we have interim meetings, these could serve as a replacement for
the second working group meeting that we had at the last IETF meeting.
Thanks,
Antoin and Jim
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