Re: [GNC] New PC

2022-12-16 Thread Michael or Penny Novack
On 12/16/2022 8:23 PM, David Cousens wrote: Agree that it would be ideal to have a single user directory but unfortunately the different OS's have different requirements and conventions and they also vary somewhat between various Linux distributions. It would not be too hard to create a Linux bas

Re: [GNC] Not exactly a new question. Am I introductory screwing up by entering 0 balances in accounts.

2022-12-17 Thread Michael or Penny Novack
Actually, not a specific gnucash question and while I am US (and file taxes here) anyone who understands double entry bookkeeping could answer. Because you are asking "how do I enter a transaction if I know it might have to be corrected later?" The point is that you CAN later enter a correctio

Re: [GNC] Splitting a Transaction (Newbie Question)

2022-12-17 Thread Michael or Penny Novack
At this point things look good.  So what does one do next? Press Return seems like a safe bet.  However it is far from it.  All that happens is that the whole transaction disappears.  The alternative, using another Tab is almost as bad.  The £1.99 debit in Groceries is now replaced by a £5.2

Re: [GNC] Splitting a Transaction (Newbie Question)

2022-12-18 Thread Michael or Penny Novack
On 12/17/2022 6:27 PM, R Losey wrote: When you say "bank card", are you talking about something like a debit card, or a credit card? Also, was this at one shop where you spent 7.24? If it is a debit card (money comes directly from the bank account, in contrast to a credit card, where charges ac

Re: [GNC] Roth IRA conversion

2022-12-19 Thread Michael or Penny Novack
On 12/18/2022 10:20 PM, Fred Tydeman wrote: For a USA person, when I move cash from a regular IRA (tax deferred account) to a Roth IRA (tax free account), besides the movement of the cash, I need to also somehow show that the cash moved is considered income. What should be the other side of the

Re: [GNC] Roth IRA conversion

2022-12-19 Thread Michael or Penny Novack
On 12/19/2022 2:49 PM, David T. wrote: Michael, While I fully respect your answer, with over 45 million IRA accounts in the US (according to one source I found online), this is a pretty common circumstance. It should be possible for basic guidance to be given by *someone*, without all 45 mill

Re: [GNC] How to handle inventory assets in GnuCash?

2022-12-20 Thread Michael or Penny Novack
On 12/20/2022 9:55 AM, Eric Chapman wrote: I am wondering how, in GnuCash, to account for assets bought to resell or other assets that will later be expensed as used. .. I found something relevant in the wiki: https://wiki.gnucash.org/wiki/Inventory_Handling. Best I can tell, GnuCash does

Re: [GNC] Best practice to change name of GnuCash file ("book")?

2022-12-20 Thread Michael or Penny Novack
On 12/20/2022 10:22 AM, Eric Chapman wrote: Hi, I named my file incorrectly. I guess in GnuCash the data file is called a "book". I'm using .xml. Should I export and import with a new name (as discussed here in issue tracker: https://github.com/codinguser/gnucash-android/issues/634)? 1) Y

Re: [GNC] How to handle inventory assets in GnuCash?

2022-12-20 Thread Michael or Penny Novack
On 12/20/2022 6:00 PM, R Losey wrote: I guess it would depend on how detailed you wanted to be... you could create an Inventory asset category, and create as many sub-categories as you need to. Purchases add to the inventory; sales delete from it, etc. Yes, but the connection to general ledger

Re: [GNC] How to handle inventory assets in GnuCash?

2022-12-21 Thread Michael or Penny Novack
On 12/21/2022 4:04 PM, R Losey wrote: Granted, and all good points, but they weren't listed in the original question, so it gives a better idea of what you are looking for. No, I was trying to explain that an "inventory system" deals with things way outside the scope of something like gnucash.

Re: [GNC] Settings not respected

2022-12-24 Thread Michael or Penny Novack
On 12/24/2022 7:00 AM, Jeff wrote: Hi all, I am a >10 year (daily) gnucash user, in the last few years on Debian testing. I've not had to change the preferences in years. A couple of days ago, gnucash stopped respecting all settings: * the previous set of accounts was not automatically loaded

Re: [GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)

2022-12-25 Thread Michael or Penny Novack
On 12/25/2022 7:51 PM, Stan Brown wrote: The new top-level account is for _Non-Operating_ income and expenses. As such, I would make it an equity account. I agree with you, though, that it should definitely be a placeholder. What I'm not clear on is why it must be a top-level account. To me it s

Re: [GNC] Feature request - prevent a transaction with todays date

2022-12-27 Thread Michael or Penny Novack
If you create a bill, then entering multiple items then defaults to the original date. However, once posted, the next thing to do is pay it. The payment date defaults to the current date. Just pointing out again, but accounting (and gnucash) not a "real tine" activity. The CORRECT date to u

Re: [GNC] Feature request - prevent a transaction with todays date

2022-12-27 Thread Michael or Penny Novack
On 12/27/2022 2:00 PM, Steve Butler wrote: If I paid today and enter the transaction today it should have today's date on it. Especially if paid with cash.  If I wrote a check I must be ready for them to go immediately to the bank and cash it I think misunderstood? Yes of course, if you mad

Re: [GNC] How to generate Budget V Actual Report for Profit and Loss

2022-12-28 Thread Michael or Penny Novack
On 12/28/2022 6:38 AM, David Long wrote: Thanks Adrien for your reply. I have also been trying to produce a report showing this year's P&L compared with previous. I tried the multi column reports, but the descriptions repeat and the rows do not line up. Reporting Actual V Budget and prior years

Re: [GNC] Feature request - prevent a transaction with todays date

2022-12-28 Thread Michael or Penny Novack
On 12/28/2022 11:07 AM, R Losey wrote: While that is technically true, I enter credit card charges on the day I use the card, not when it clears... ditto for writing checks, and I suspect most people do it that way. 98% of the time it doesn't matter, but I have run into end-of-month and end-of

Re: [GNC] Feature request - prevent a transaction with todays date

2022-12-28 Thread Michael or Penny Novack
On 12/28/2022 11:11 AM, R Losey wrote: That would be an interesting poll (about when one enters data)... I put all receipts in a drawer and enter them into GnuCash weekly, and after that, they get filed. What I have been saying, not "real time". The "today" date (the day once  week when you e

Re: [GNC] Scary moment

2022-12-30 Thread Michael or Penny Novack
On 12/30/2022 1:02 PM, Derek Atkins wrote: I suppose there could have been a bug.. GnuCash is supposed to prevent you from exiting if there is unsaved data. However, I suppose there COULD be a way for you to shut down / close GnuCash in a way that prevents it from popping up that dialog box.

Re: [GNC] Scary moment

2023-01-02 Thread Michael or Penny Novack
On 1/2/2023 10:40 AM, John Layman wrote: Writing to SSD is not instantaneous and I've found auto-save to be an annoyance. I much prefer creating backups at coherent checkpoints by SAVEing. I also (strongly) prefer doing periodic explicit saves and always reject "auto-save". The only exception

Re: [GNC] Scary moment

2023-01-02 Thread Michael or Penny Novack
On 1/2/2023 1:43 PM, Gyle McCollam wrote: No Gnucash doesn't recognize that someone else had made an entry, because as I understand it Gnucash opens in memory. It is not a multiuser program. It is not a SIMULTANEOUS multiple user program. It is OK for multiple sequential users provided nobody

Re: [GNC] new user, new file

2023-01-04 Thread Michael or Penny Novack
On 1/3/2023 4:15 PM, Jamie Tolbert wrote: Starting a new business. For the next month or so, what few bills I have will be paid by me, until I get my business checking set up. Its been years since I studied double entry accounting, but I thought if I paid a bill for lets say 100.00, I would cre

Re: [GNC] new user, new file

2023-01-04 Thread Michael or Penny Novack
In your example, you would not credit Equity ("my owner account") when you pay a bill. Crediting an equity account increases its balance, and you don't own anything more than you did before you paid the bill. Your equity in the business is the net of assets minus liabilities, but it's quite rar

Re: [GNC] Are accountants happy with CVS exports?

2023-01-05 Thread Michael or Penny Novack
This discussion merits a comment. ALL .csv means is an indication that the data is in a file of "records" each of which contains data fields separated by commas. It does not mean ANYTHING about what the fields mean (what sort of data is there) or what is the logical order of the fields. Thus

Re: [GNC] Are accountants happy with CVS exports?

2023-01-05 Thread Michael or Penny Novack
I would expect that the .csv file could be imported in a "modern" spreadsheet program (Excel, localc, etc.) by the accountant. If there is a header row, the columns would be labeled. I expect most modern spreadsheet programs can re-order columns. No offense, but this sort of thing is what I u

Re: [GNC] beginner bookkeeping question

2023-01-05 Thread Michael or Penny Novack
On 1/5/2023 7:19 PM, Simon Roberts wrote: Can I check an understanding? I have an account "Liabilities:CreditCard" Assuming I owe them money, the balance of this would be positive, am I correct? Thanks! Simon The "senses" in double entry bookkeeping are "debit" and "credit" (as opposed to "po

Re: [GNC] Register column sizing

2023-01-06 Thread Michael or Penny Novack
On 1/6/2023 12:46 AM, David Carlson wrote: I feel that the register column sizing is complicated by the fact that the register view is constrained by the requirement that the data input window has to appear to blend in to the rest of the register view. If the data input area was separated from

Re: [GNC] Where do I set the "Accounting Period" for reports?

2023-01-06 Thread Michael or Penny Novack
On 1/6/2023 6:11 AM, Chris Green wrote: On Fri, Jan 06, 2023 at 12:31:46PM +0300, David T. via gnucash-user wrote: There is also a setting in preferences somewhere to change the accounting period. As I don't use the feature, I don't know where it is in either the general preferences or the file

Re: [GNC] ASSETS

2023-01-08 Thread Michael or Penny Novack
On 1/8/2023 8:35 AM, davidbrown.r...@photos.bozeat.biz wrote: 08 Jan 23 Dear all, I have a couple of additional assets to be included in EoY reports in a few months, that have cost nothing, but a value needs to be shown as assets have increased. How do I include those at their value? My curre

Re: [GNC] questions from a new user

2023-01-08 Thread Michael or Penny Novack
On 1/8/2023 7:14 PM, Neil Morrish wrote: Hi I am not sure if gnucash is right for me, as it seems quite hard to get started. Can you advise me what steps to learn about for my simple requirement please? I want to keep a record of business transactions so I can send invoices and make an annual rep

Re: [GNC] gnucash on debian

2023-01-10 Thread Michael or Penny Novack
On 1/9/2023 7:10 PM, Anne Possoz wrote: Thanks for a quick answer Mattia, As far as I remember, I had to move from mate to gnome to have it reasonably starting. But I feel so bad under gnome. <> Those who are using Windows or even a Mac OS are used to having only ONE "windows manager". In ot

Re: [GNC] ASSETS

2023-01-10 Thread Michael or Penny Novack
On 1/10/2023 11:24 AM, davidbrown.r...@photos.bozeat.biz wrote: Thank you Michael for your reply it is a GNU question... We are a small club and a couple of assets were missed in the "brought forward balance" when starting with this App a couple of years ago, so they are listed in the bal

Re: [GNC] Recommended Method of Entry for IRA Distributions

2023-01-12 Thread Michael or Penny Novack
Not being qualified as a CPA, I am loathe to advise on accounting matters (as opposed to how to do it using gnucash rather than pen and ink on paper) But THIS previous response should go a long way toward setting you on the right track because it discusses the EXACT reverse problem (when the

Re: [GNC] Recommended Method of Entry for IRA Distributions

2023-01-12 Thread Michael or Penny Novack
On 1/12/2023 12:41 PM, R Losey wrote: Thanks; I know the information is out there, but intuitively, it doesn't make sense to me that depositing funds to my bank account is a "debit" transaction to the bank. It comes from the concept of credit being "added to" and debit being "substracted from", I

Re: [GNC] Recommended Method of Entry for IRA Distributions

2023-01-13 Thread Michael or Penny Novack
On 1/13/2023 11:48 AM, R Losey wrote: Thanks. The only minor drawback is that I seem to be entering the data twice under "Income" just to keep track of IRA distributions on their own. But hey, it's one way to make it work. And, as has been pointed out, since this is not really "income", it ma

Re: [GNC] reports not working unless exported

2023-01-13 Thread Michael or Penny Novack
I went to generate some reports for the year 2022 and not one of the standard reports will work within GNC now. Explain what you mean by "will not work" Are you having a DATE problem? (you don't know how to specify the effective date(s) for a report?) Michael D Novack __

Re: [GNC] Recommended Method of Entry for IRA Distributions

2023-01-14 Thread Michael or Penny Novack
On 1/14/2023 1:07 AM, David T. wrote: . As for counting as income, most paychecks I've seen list the employee's gross income at the top, with contributions to tax-deferred accounts listed as deductions from the gross amount. This is why I placed deferred income under income; the incom

Re: [GNC] reports not working unless exported

2023-01-14 Thread Michael or Penny Novack
On 1/14/2023 4:49 PM, Phyllis Bruce wrote: Okay, I can't stand it anymore. I don't know what ubuntu is, or flatpak, or a host of other terms you use. I run windows and the latest version. Embarrassed that I've not looked to documentation, but would that help me or do I need to know? I will go

Re: [GNC] Is it reasonable to have sub-accounts under Equity:Fixed Assets?

2023-01-16 Thread Michael or Penny Novack
On 1/16/2023 7:29 AM, Dr. David Kirkby wrote: Apologies if this is too much an accounting question, but I'm stuck, and am trying to work out how GnuCash will handle this. It is accounting, as opposed to gnucash, but I will help. But please do note that perhaps more basis in double  entry accou

Re: [GNC] Is it reasonable to have sub-accounts under Equity:Fixed Assets?

2023-01-17 Thread Michael or Penny Novack
Maybe I misunderstood, I thought you wanted to track the items' values & depreciation separately. By all means, otherwise lump them in one account. (you can of course make separate transactions for each item, which would allow you to run Transaction Reports filtered on each item if needed

Re: [GNC] Importing csv files

2023-01-19 Thread Michael or Penny Novack
On 1/19/2023 6:27 AM, flywire wrote: Make sure you understand what Gnucash offers as it could be a massive downgrade from Quickbooks. I use Quickbooks and GnuCash, each for different books because neither has all the features I need. Specifically, GnuCash does not support classes ... I used

Re: [GNC] How to move a transaction with splits from one top-level account to another - take 2

2023-01-19 Thread Michael or Penny Novack
On 1/19/2023 12:44 PM, Kalpesh Patel wrote: Just to add a bit of clarification to this, if you do decide to go with the delete route, transactions that are in the former account are merged into latter one. Uh if your intent is to MOVE an account to a  different place in the CoA, simply cha

Re: [GNC] GnuCash: What scheduled transactions can't do

2023-01-27 Thread Michael or Penny Novack
If you mean in number 1 that there's no way to specify a future exchange rate, that's correct. ROFL If it were possible for gnucash to CORRECTLY predict what exchange rates will be at some future date then I wouldn't be using it just to automate my bookkeeping. I'd be using it to make a L

Re: [GNC] Reconciliation error - how should I correct?

2023-01-30 Thread Michael or Penny Novack
... regardless of date. I sent a check to a sister-in-law that she probably won't cash, but she cannot remember what she did with it... so, years later, it is still an Uh no, not outstanding indefinitely. This of course is not really a gnucash question but since this question affects recon

Re: [GNC] The wacky idea and the accountant

2023-02-02 Thread Michael or Penny Novack
When I showed them GNC, admittedly briefly, they got quite excited--well, by accountant standards at least :) They asked me to discuss it more with them, and help them understand further, after tax time, and were very interested in having it for themselves to browse my books interactively. They

Re: [GNC] Request for Assistance with GnuCash Setup and Fundamentals

2023-02-02 Thread Michael or Penny Novack
On 2/2/2023 3:42 PM, Joel via gnucash-user wrote: Dear Support Team, I hope this post finds you well. We are posting to request your assistance with setting up GnuCash for our new business and understanding its fundamentals. I have already watched all the Busy Bee training videos on YouTube, w

Re: [GNC] "Nested" Expense Category Report

2023-02-03 Thread Michael or Penny Novack
On 2/3/2023 5:53 PM, Maf. King wrote: I think the profit and loss report may be a start point for you, Steve. the option "Parent Account subtotals : Show Subtotals" might be useful. HTH, Maf. Yes, "Profit and Loss" (or the same report by one of its other names. With gnucash you first run a r

Re: [GNC] Adding new accounts

2023-02-04 Thread Michael or Penny Novack
On 2/4/2023 2:27 PM, Gyle McCollam wrote: 1. It brings up the dialogue to set up the new account. It lets me enter all the information and when I click on OK the dialogue goes away and no new account is set up. 2. No I don't have a large number of account, but I thought of that as well

Re: [GNC] Huge number of missing transactions

2023-02-05 Thread Michael or Penny Novack
On 2/5/2023 4:26 AM, David T. via gnucash-user wrote: I'll briefly chime in here to suggest that network issues and potential simultaneous access are more likely culprits for your data corruption and loss. I will second that. Gnucash does NOT support multiple simultaneous users. It does suppor

Re: [GNC] Credit/Debit vs Withdrwal/Deposit

2023-02-05 Thread Michael or Penny Novack
On 2/5/2023 4:05 PM, Robert Heller wrote: I believe this is a function of the account type. "Bank" accounts get the Withdrawal and Deposit labels, and others get labeled the Debit and Credit (I think credit [card] accounts get labeled with Charge and Payment). At Sun, 5 Feb 2023 15:50:18 -0500

Re: [GNC] Getting a history

2023-02-06 Thread Michael or Penny Novack
On 2/6/2023 10:40 AM, Mahon Finbar wrote: Hi, I bet this has been asked before, but just in case Is it possible, anywhere, to create a history of actions, or transactions, or anything? Thanks, Barry A little history of "history" ORIGINALLY with double entry bookkeeping you FIRST ente

Re: [GNC] Report question

2023-02-10 Thread Michael or Penny Novack
I have two classes of Expenses, "Ordinary" and "Exceptional"; I want the full breakdown of the Exceptional expenses (which is provided) but I only need the total for the Ordinary expenses. After a few hours of clicking check boxes I've not been able to get what I want - is it possible? You hav

Re: [GNC] Saved Report Configurations

2023-02-13 Thread Michael or Penny Novack
On 2/13/2023 8:18 AM, Mahon Finbar wrote: Thank you so much David, much appreciated and entirely logical. I now have 2021 and 2022 nicely arranged. Just to be sure, for 2023 I should save it, when the time comes, as 'Save Config as' and give it the appropriate title?? Thanks again. Finbar

Re: [GNC] Saved Report Configurations

2023-02-13 Thread Michael or Penny Novack
On 2/13/2023 5:00 PM, Tommy Trussell wrote: Maybe we are discussing a completely different use-case, but the vast majority of my Saved Report configurations use the "Previous Month" or "Previous Year" date options. That way when I open the report, it's already showing the previous month or year's

Re: [GNC] Net Income & Retained Earnings do not match

2023-02-14 Thread Michael or Penny Novack
On 2/14/2023 12:14 PM, John Wilson wrote: I have set up a new set of books by exporting a tree of accounts from 2022, the old books, to 2023 the new books. In the old books the Net Income in my P&L report matched the Retained Earnings in my Balance Sheet report but it doesn't in my new set of

Re: [GNC] Migrating from PC to Mac

2023-02-17 Thread Michael or Penny Novack
On 2/16/2023 7:47 PM, Martin Taylor wrote: Thanks David Found the file and have moved it to an iCloud folder. How then do I access it from the Mac? Let's change the question, and then you might see the answer. Because your gnucash data file (your gnucash books)  is just a special case of a m

Re: [GNC] Not-for-profit report configurations sought

2023-02-22 Thread Michael or Penny Novack
On 2/22/2023 8:13 AM, briancady413--- via gnucash-user wrote: Hi folks, I seek standard not-for-profit report configurations, for quarterly use internal-to-organization. Links/leads appreciated, Brian- I can help with this BUT .. a) The how to set up the CoA and what is normal for reports

Re: [GNC] Manually edit pmt info (reverse a payment) for a vendor?

2023-03-02 Thread Michael or Penny Novack
However .. learning how to properly correct something like this should be on your agenda. In the not distant future you are likely to be faced with something like this when you have many transactions already entered (and so would not want to have to be re-starting from scratch) Precisely b

Re: [GNC] Hierarchy of accounts & multiple currencies

2023-03-04 Thread Michael or Penny Novack
On 3/4/2023 4:19 AM, TimR via gnucash-user wrote: I am a new user, having imported a QIF from Quicken. In the import process I didn't follow the process thoroughly enough and I've ended up with a very flat hierarchy of accounts. 1. How do I go about editing the hierarchy of accounts?

Re: [GNC] credit account negative balance increases with payment

2023-03-04 Thread Michael or Penny Novack
I would take Stan's advice and change, at least temporarily, to the formal accounting labels. The logic implemented in GnuCash to keep to the accounting formalism is most clearly expressed in that format. Yes --- those new to double entry bookkeeping can be easily confused by the supposedly

Re: [GNC] credit account negative balance increases with payment

2023-03-05 Thread Michael or Penny Novack
On 3/4/2023 1:26 PM, Custom Shots wrote: I just noticed this. Something has changed. I keep 30 day backups and this has been going on in all my backups. When I add a payment transaction to my credit card account the negative balance increases instead of decreasing. Any clues to what is happening?

Re: [GNC] credit account negative balance increases with payment

2023-03-06 Thread Michael or Penny Novack
<< aside first -- general user advice >> My computer recently automatically upgraded the OS to Ubuntu 22.04.2 and Linux kernel to 5.19.0-35. I may be grasping at straws here but could that be the problem? I may have been working in GC at the time of the upgrade. Do NOT allow automatic upgrade

Re: [GNC] Schedule transaction for 2 Wednesday?

2023-03-11 Thread Michael or Penny Novack
On 11 Mar 2023, at 2:09 am, David Carlson wrote: We must be having fun by now! The only schedule that I have not been able to implement correctly every single time is the Friday after the second Thursday of the month, but then I really don't expect to get that one right.🙂 That requires a CO

Re: [GNC] Schedule transaction for 2 Wednesday?

2023-03-11 Thread Michael or Penny Novack
The earliest the second Thursday can be is the 8th and the latest is the 14th, so if you want the Friday after the second Thursday, you just want "day is Friday AND the day number is between 9 and 15". But I've not found a schedule that can handle that. That is another example of a condit

Re: [GNC] new user woes

2023-03-12 Thread Michael or Penny Novack
On 3/11/2023 4:58 PM, Jamie Tolbert via gnucash-user wrote: Its been a number of years, but I did take a few accounting classes in college..so I have an idea of WHAT I want to do, but unclear on HOW to do it in gnucash.I will continue to fumble my way thru it, the tutorial is rather cum

Re: [GNC] Can a bank account have sub-accounts?

2023-03-13 Thread Michael or Penny Novack
On 3/13/2023 10:35 AM, Mort Q wrote: Hi Robert I do have lots of expense accounts for repairs, catering, office expenses, utilities, etc, and income accounts for fund raising, donations, memberships, etc. so we can track income and expenses easily. The GnuCash reports really help people see wher

Re: [GNC] Can a bank account have sub-accounts?

2023-03-15 Thread Michael or Penny Novack
On 3/13/2023 5:47 PM, Vincent Dawans wrote: This sort of fund accounting is typically taken care of by using the analytical dimension feature offered by some accounting softwares. Unfortunately gnuCash doesn't have that feature (yet). Here is an article somewhat explaining how it works (for a di

Re: [GNC] Help with downloading transactions.

2023-03-17 Thread Michael or Penny Novack
This is a philosophical point. There is group "M" who always enter every transaction first in their books and then use the bank documents to reconcile and There is group "K" who enter some things and use the bank download to keep their accounts. There are pros and cons to each method. Gnucas

Re: [GNC] Additional check for out of balance 'Trial Balance' and 'Balance Sheet'

2023-03-19 Thread Michael or Penny Novack
Further investigation found that in the 'Edit Account' panel, the 'Smallest fraction' was set at '1' on this particular account, and the amount was being rounded up on one side, causing the mismatch. Setting the 'Smallest fraction' to 'Use Commodity Value' and running 'Repair All' sorted the pr

Re: [GNC] Equity Accounts - Opening Balance or no?

2021-05-12 Thread Michael or Penny Novack
On 5/11/2021 3:39 PM, Troy Spindler wrote: Hey all. Does anyone know what's the difference between an Equity account with vs. without having "Opening balance" checked off? From what I can tell, they do the same thing. I have a new business with its own Gnu Cash file, and I'm trying to record my

Re: [GNC] Associate a file with the selected transaction.

2021-05-16 Thread Michael or Penny Novack
and for people with multiple books, how to easily store in separate places for each book Liz I have (and have had) many different sets of books kept under gnucash. For this reason, I am totally unclear what problem users seem to be having. A set of books under gnucash is a file. When you

Re: [GNC] Uneditable transaction

2021-05-20 Thread Michael or Penny Novack
On 5/20/2021 4:01 AM, Jean Seurin wrote: Hi I have this odd transaction that I can't fix or delete. I'm met with the following error message when trying to delete it: This transaction is marked read-only with the comment: 'Generated from an invoice. Try unposting the invoice'.

Re: [GNC] question - how do I move one or more transactions between accounts?

2021-05-29 Thread Michael or Penny Novack
On 5/29/2021 5:02 AM, s310...@gmail.com wrote: hi, I want to re-organize my transactions into the correct accounts. I know I can "CUT" from the original account and "PASTE" in the destination account. It takes a lot of work. Is there a way to select the required transactions and do a "move" ins

Re: [GNC] question - how do I move one or more transactions between accounts?

2021-05-30 Thread Michael or Penny Novack
On 5/29/2021 10:28 PM, flywire wrote: If most transactions are to be moved to one account it can be worth renaming the account and moving out the other transactions. Good advice. When splitting an account (one account becomes two) a little planning ahead can greatly reduce the amount of work,

Re: [GNC] Question about Profit-Loss Report

2021-05-31 Thread Michael or Penny Novack
On 5/31/2021 10:10 AM, Howard M. Fried wrote: I have several invoices that were issued in 2020 but paid in 2021. These funds are not included in a P&L report for 2021, apparently because the report is based on date of invoice issue, or have I missed something. Is it possible to get the 2020 S

Re: [GNC] New Imbalance-XXX Behavior

2021-05-31 Thread Michael or Penny Novack
On 5/31/2021 1:08 PM, David T. via gnucash-user wrote: Please re-read my email. In it you will see that I am NOT/NOT asking about how to handle entries that are automatically added to Imbalance-USD. I am fully aware of Gnucash behaviors in regard to the creation of entries into Imbalance-USD,

Re: [GNC] WHY ARE THERE "IMBALANCE ENTRIES" AT ALL ?? JUST CURIOUS

2021-06-01 Thread Michael or Penny Novack
As I've been reading the discussion about the imbalance account, it occurred to me to ask why GnuCash allows entries that are out of balance? In theory and practice, we should not have entries that don't balance...credits should equal debits...and if they don't, we have an error in the entry

Re: [GNC] WHY ARE THERE "IMBALANCE ENTRIES" AT ALL ?? JUST CURIOUS

2021-06-02 Thread Michael or Penny Novack
On 6/2/2021 2:27 PM, D. via gnucash-user wrote: The discussion about the location of Imbalance-XXX accounts is under a different thread, and I explained there my reasons for my account structure and Gnucash's previous implementation. Suffice to say that I'd rather keep Imbalance-USD around (si

Re: [GNC] WHY ARE THERE "IMBALANCE ENTRIES" AT ALL ?? JUST CURIOUS

2021-06-03 Thread Michael or Penny Novack
The only problem I have is that it is far too easy (IMO, IME!) to accidentally create or use Orphan-* and Imbalance-* accounts just by hitting the tab key one time too many. I'd prefer to be able to set an option to disable that and to force me to balance the transaction before leaving it. You

Re: [GNC] How to do property asset and loan when acquired in the past

2021-06-08 Thread Michael or Penny Novack
On 6/8/2021 9:22 AM, D. via gnucash-user wrote: I'll just note that I have *never* in 15 years had a gnucash-generated loan transaction that matched the actual bank transaction. I have *always* had to adjust the amounts manually after the fact, because the bank will calculate interest and prin

Re: [GNC] Check printing

2021-06-14 Thread Michael or Penny Novack
On 6/14/2021 6:51 AM, R. Victor Klassen wrote: I have no experience with the three-part cheques, as the ones I use consume a full page (one third for the cheque, one third for each of the stubs). When I do what you describe - except for the format - it works fine. So someone else will have t

Re: [GNC] Reconciliation screw-up

2021-06-17 Thread Michael or Penny Novack
On 6/16/2021 11:09 PM, Jeff wrote: I may confuse myself even more here, so would appreciate some patience and guidance. I was given bank statements for 2 accounts (A and C).  Unbeknownst to me there was a transaction that was supposed to go from account A to C (A $1 -> C $1).  When the entries

Re: [GNC] Customer Invoice Ledger Entries (Debits & Credits) for Freelancers?

2021-06-17 Thread Michael or Penny Novack
It's NOT just "freelancers". It's the more general problem of invoicing only supported for when on accrual basis, not for when on cash basis. I have been keeping books for non-profits and these are usually cash basis. On the other hand, some individuals are required to use accrual basis. So t

Re: [GNC] Accounting for GST in Australia

2021-07-07 Thread Michael or Penny Novack
On 7/7/2021 7:41 AM, flywire wrote: GST is only really supported if it's auto-calculated otherwise a user has to enter twice the splits with the associated logic and keying errors. I've only been using the Account Register for data entry. But GST in Australia appears to be a simple problem comp

Re: [GNC] Accounting for GST in Australia

2021-07-07 Thread Michael or Penny Novack
On 7/7/2021 11:46 AM, David Carlson wrote: Even worse, sometimes local sales taxes in the 🇺🇸 depend on where the buyer lives, not where the seller does business. That is almost always true, and to make this even worse, JUST the buyer's postal address might not be a correct indication of the st

Re: [GNC] Help needed in Australia

2021-07-29 Thread Michael or Penny Novack
- We record expenses at the moment of payment since most are purchased online, invoiced, and paid at the same time. - But regarding income, we always invoice customers first, and record receivable when doing the invoicing. I know how to make an invoice with GnuCash and how to do a transaction

Re: [GNC] Combine user accounts

2021-07-31 Thread Michael or Penny Novack
On 7/30/2021 11:22 PM, Derek Atkins wrote: Sorry, there is not any easy way to do that. You can try to use gnc2qif to convert one file to QIF and then import it into the other.  That may or may not work. And may require work to do right. Another option is to start over with a combined file. P

Re: [GNC] What is the purpose of hidden accounts?

2021-08-22 Thread Michael or Penny Novack
On 8/22/2021 2:20 AM, Jim DeLaHunt wrote: On 2021-08-21 22:13, Tim Hume via gnucash-user wrote: Hi everyone, In GnuCash one can create a hidden account. What legitimate purposes are there for hidden accounts? Regards, Tim. Also, bear in mind that "legitimate" is a function of the boo

Re: [GNC] gnucash-cli options - accounts, dates and other settings

2021-08-31 Thread Michael or Penny Novack
On 8/31/2021 5:52 AM, flywire wrote: This report needs accounts and dates to be specified in Win10 and I'd like to tweak some other settings. "A datafile may be specified to describe some saved options." Where is the documentation for gnucash-cli ? Maybe missing the main point? For most reports

Re: [GNC] gnucash-cli options - accounts, dates and other settings

2021-08-31 Thread Michael or Penny Novack
On 8/31/2021 1:20 PM, Dale Alspach wrote: The run date of a report is actually quite useful. This is especially the case when multiple persons are involved with analyzing the data and making correcting entries. I work with a small charitable organization. We get reports from the bookkeeper a fe

Re: [GNC] How To Create Online Backup Of Data

2021-09-04 Thread Michael or Penny Novack
On 9/3/2021 9:22 AM, muhammad Noman wrote: Dear Sir, I want to know how can i create backup of my data while using gnucash software version 2.6.18 Regards, Muhammad Nouman The same way you create a  backup of all your other data. Your gnucash data is a file, just like all of y

Re: [GNC] "Gnucash.exe has stopped working"

2021-09-19 Thread Michael or Penny Novack
On 9/19/2021 1:14 PM, Francesco Castoro wrote: Hi Alan, I am using version 2.4.15 (because of layout of printing) on OS Windows 7 professional. I tried to install a recent version, but the problem is not solved. Thanks a lot! Unfortunately, you aren't explaining WHICH "problem" you are asking

Re: [GNC] Capital gain with Return of Capital

2021-09-20 Thread Michael or Penny Novack
On 9/20/2021 12:01 AM, Fred Tydeman wrote: I have entered a buy of an ETF. The ETF has done several annual Return of Capitals (which I entered). I have entered a sell of all of the ETF. I used the Actions: View Lots: Scrub Account to create the Capital gain. The Capital gain calculated is wrong i

Re: [GNC] Account setup

2021-09-22 Thread Michael or Penny Novack
E.g. "retained earnings" has a balance, but in the set up screen there is a greyed out "zero" and I cannot set up the opening balance. Can I edit that later? I tried this before, but was never able to figure it out. You did NOT tell us the "state" of the books of this business. And you sai

Re: [GNC] Account setup

2021-09-23 Thread Michael or Penny Novack
On 9/22/2021 10:14 PM, davidcousen...@gmail.com wrote: Rogier, Retained Earnings is an equity account so a retained earnings balance is recorded against equity itself as follows if your past retained earnings were a net profit (credit or +ve balance in your pevious set of accounts). If a net los

Re: [GNC] Account setup

2021-09-28 Thread Michael or Penny Novack
On 9/28/2021 1:16 PM, Rogier F. van Vlissingen wrote: Thanks to everyone for helping out. What worked for me in the end was 1. to set up the COA first, without attempting any opening balances, and then 2. to create a single transaction to set up the opening balances on 1/1/2020.

Re: [GNC] Making the leap to latest

2021-10-02 Thread Michael or Penny Novack
On 10/2/2021 6:11 PM, AC wrote: I agree don't upgrade if not absolutely necessary but I will likely be replacing this computer in a few months so starting from a newer installation is much more likely to happen in that case. a) Yes, you only want to be making one "change" at a time << FAR easier

Re: [GNC] Credit Card Rewards Refund

2021-10-15 Thread Michael or Penny Novack
Perhaps historical perspective might help, especially with businesses, because might want to treat the same way as when invoices typically were like this, except conditional on when paid. I have no idea how accrual treats this (would have treated this) when in the old days a vendor might send

Re: [GNC] Can I reverse the "deposit" and "withdrawal" columns for checkbook entry?

2021-10-16 Thread Michael or Penny Novack
On 10/16/2021 11:22 AM, Tom Browder wrote: My bank's checkbook register has the "withdrawal" and "deposit" columns in the reverse order of that shown in Gnucash. Is there any way to reverse them in Gnucash for ease of use? It is customary practice, when showing both the debits and credits for

Re: [GNC] How to save Accounts to External Drive

2021-10-26 Thread Michael or Penny Novack
On 10/26/2021 5:28 PM, D. via gnucash-user wrote: File->Save As OR, when not from within gnucash, just like you make copies of any file (but then, the next time you start gnucash, you will have to tell it to open THAT file). Michael ___ gnucash-u

Re: [GNC] How to save Accounts to External Drive

2021-10-26 Thread Michael or Penny Novack
On 10/26/2021 5:28 PM, D. via gnucash-user wrote: File->Save As PS:  After "moving" your file to an eternal drive, I strongly suggest you rename (if not deleting) the file on the internal drive so that gnucash will not find it. You do NOT want to accidentally open it after you have begun usi

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