[Debconf-team] BoF "Gitify ALL the things" still possible?

2013-08-08 Thread Richard Hartmann
Dear all,

it has been suggested that I apply for a slot for a general BoF about
Git-based tools, their use cases, possible paths from there and just a
general Git-together (scnr).

Please note that this BoF is not Debian-specific in nature; I don't
know if or how that affects your decision. If accepted, I would try to
broaden the scope beyond Debian as much as possible, most likely via
#vcs-home on OFTC.


Rough agenda:

* what are your use cases for Git outside of source code management
* what are your tools, especially if not on this list: (I would
prepare that list)
* for authors of those tools, what are things you want to tell people
about them?
* for users of those tools, what are use cases which are not covered
completely or enough?
* for authors: ideas? concepts? will-have-to-code? WONTFIX?

Optionally
* how can the video team use git-annex to ease their work

As I said, the last point is optional in the context of this BoF and
will be talked about with or without any BoF during DebConf.


People who I strongly suspect, or know, will have an interest in
attending are CC'ed.

I would just as gladly coordinate, take minutes, or simply discuss.
All those options are fine to me.


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Re: [Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

2013-08-21 Thread Richard Hartmann
On Wed, Aug 21, 2013 at 1:01 PM, Holger Levsen  wrote:

> a.) tell the talks+video team before the talk that you dont want to be videoed
> (or only audioed), thats totally fine. (But we really should have this in the
> conference management system.)

Open Source Days in Copenhagen made me sign a waiver on which I could
also select a license for my talk. Requiring such a waiver is a
low-tech way to ensure there's actual consensus.

Another option would be a required field in penta where you _have_ to
select if you want to be taped/audio recorded/whatever else.

Formalizing either, or a different, process for appearance and license
would make it easy to avoid any "pushing of boundaries" and do so in a
non-discriminatory manner. Doing this in penta would allow attendees
to attend non-taped talks and watch taped talks later.



> b.) I'd be happy to "accidently loose files" if the presenter(s) wish so... I
> know this is frustrating to the videoteam who recorded it, so I absolutly
> prefer notice in advance, but hey, the rights of the persons filmed are more
> important than a bit work wasted.

Personally, I don't see a reason to lose the files; simply stating
that any request such request will be honored would be enough, imo.


> On a related note: we should probably also provide an area in the audience
> which shall not be filmed, not all attendees are comfortable with that. The
> problem with this is that this can only happen on a best effort basis...

That may be hard in practice, especially considering that there's a
second camera facing the audience to take shots of people asking
questions and, sometimes, full view of attendees and their reactions.

If we start down this road, color-coded name tags to designate people
who do not wish to be photographed are another logical step.


Richard
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Re: [Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

2013-08-21 Thread Richard Hartmann
On Wed, Aug 21, 2013 at 4:20 PM, Steve Langasek  wrote:

> I don't think we want anything so elaborate as a signed waiver; and I also
> think we can and should assume that by default people giving talks are ok
> being videotaped and need to opt out, otherwise people will overlook the box
> and we'll wind up chasing all speakers down to find out what they really
> want.  But having preferences captured in the registration interface is
> definitely something we should do.

Defaulting to yes is fine, but the field should still be required or
simply not a allow an empty option.


> The main reason to attend a talk in person, rather than just watching it on
> the video stream, is to be able to participate.  If the talk is being video
> taped, and you don't want to be on video, you obviously aren't going to be
> reaching for the microphone, so there's no reason you need to be in the
> room.

What I meant is "if you know one talk is taped and the other is not
and want to see both, you would most likely attend the non-taped one".


Richard
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Re: [Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

2013-08-21 Thread Richard Hartmann
On Wed, Aug 21, 2013 at 5:05 PM, Michael Shuler  wrote:

> While I think the ideas expressed so far are good for completeness, I
> don't recall a recent DebConf that did not have a 3rd, 4th, or more
> additional talk or BOF rooms that are not streamed/recorded.  These
> rooms can certainly be utilized for those talks that wish not to be
> videoed.  As a remote attendee for the last few years, having a talk
> scheduled for one of the main rooms to find it "cancelled for
> streaming/recording" would be disappointing.

Very valid point. Asking this via penta would allow the talks team to
schedule such talks in untaped rooms.

There's still the option of "audio and slides only", but unless that's
an actual option it's hard to gauge interest in this. That would will
allow remote participation, arguably making it even easier.


Richard
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Re: [Debconf-team] A/V opt-out for speakers (Re: Thinking of organising a special mini-debconf

2013-08-22 Thread Richard Hartmann
On Wed, Aug 21, 2013 at 9:42 PM, Daniel Kahn Gillmor
 wrote:

> as someone who has been on the talks team in the past (i was basically
> AWOL this year) it would help us in talk scheduling to have a tristate
> option in penta for talk submitters:

This is starting to feel like bikeshedding, but here's my 2 cents:

* I/we don't care (default)
* I/we would prefer a video recording, if possible
* I/we would like an audio recording along with video of my slides, if possible
* I/we do NOT want to be recorded

As someone has to implement and follow this, minimizing workload on
both talks and video team seems prudent and the above still allows for
personal choices.


Richard
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Re: [Debconf-team] Thank you Ad

2013-08-23 Thread Richard Hartmann
On Fri, Aug 23, 2013 at 10:16 AM, Didier 'OdyX' Raboud  wrote:

> It is arguably not overly original, but fits quite well the minimalistic
> design guidelines we have followed during DebConf13. Suggestions and
> improvements welcome.

I agree that there should be a reference to the other sponsors, as well.

Additionally, I would like to see a link to slides and talks etc so
that people who may not even know what DebConf is have a chance to
look at the actual content.


Richard
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Re: [Debconf-team] Proposal for sponsorship levels (and registration fees) for DC14

2013-10-25 Thread Richard Hartmann
On Thu, Oct 24, 2013 at 10:21 PM, Patty Langasek  wrote:

> I feel that the bags are a benefit to the conference, and bags are widely
> given at "professional" conferences across many different industries.

Correct. And for good reason also; it's useful for attendees and it
allows a decoupling of the time it takes to sort and arrange the swag
from actually handing it out. That should make front desk's life
easier.

As an aside, LinuxCon EU had separate front desk and swag desk. That
way, it was decoupled even more.


> Bearing in mind, "bags" can be anything from plastic bags (well, probably
> not in Portland.  Yuck.) to the light-weight totes that we had at DC10
> (which are pretty popular in this area atm) to small little over the
> shoulder affairs like what we had at DC4 to actual messenger bags like
> DC13's. So, there's a wide variety, and deciding *if* we want a bag is
> probably more necessitated by deciding *what kind of bag* we want.

>From a practical POV, tote bags will probably have the highest chance
of actually being used after the conference. I don't know anyone who
actually uses conference-provided messenger bags. Does anyone else?


Richard

PS: As DebConf13 had other t-shirts around as well: LinuxCon folded
the two shirts that were given away into each other in matching sizes.
That allowed them to hand out two shirts in one go.
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Re: [Debconf-team] debconf15 timeline

2014-01-20 Thread Richard Hartmann
On Mon, Jan 20, 2014 at 2:35 PM, Holger Levsen  wrote:

> Not cc:ing the bid teams intentionally as I expect them to read this list and
> reply...

*raises hand for German team*


I have to admit that I am not familiar with the decision process of
DebConf; I have been trying (admittedly with low-ish priority) to find
out what the status of the bids was for the last week or two.

Very good timing on your side, then :)


Is there anything we should be doing? Other than the, obvious in
hindsight, "turn up for the next meeting in #debconf-team"?


Thanks,
Richard
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Re: [Debconf-team] Please make a DC15 decision before March — poll included

2014-02-07 Thread Richard Hartmann
Dear all,

Interest in the dudle has not been very high but the dates in it are
approaching.

Are any more votes forthcoming?

Either way, how do we break the tie between the various options?

Richard

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Re: [Debconf-team] Please make a DC15 decision before March — poll included

2014-02-08 Thread Richard Hartmann
What about Norway?

Richard

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Re: [Debconf-team] Please make a DC15 decision before March — poll included

2014-02-10 Thread Richard Hartmann
On Fri, Feb 7, 2014 at 9:50 PM, martin f krafft  wrote:
> Martin is involved in a bid so he'd prefer if a neutral person did…

Holger, will you decide, then?


Richard



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Re: [Debconf-team] Please make a DC15 decision before March — poll included

2014-02-10 Thread Richard Hartmann
On Mon, Feb 10, 2014 at 4:30 PM, Holger Levsen  wrote:
> I can. when should I?

As I am involved with the bid, I am not sure I can say that.

Objectively, I note that one option has six yes, but one no from
Moray, so that may not be ideal...


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[Debconf-team] Migrating infrastructure from svn to Git

2014-02-11 Thread Richard Hartmann
Dear all,


there seems to be very strong consensus to move from svn to Git. If
you object, voice your concerns _now_.

I hear gaudenz has been investigating this in the past; hearing from
him would be appreciated.


Assuming there are no major blockers, expect a migration within a few
weeks at max.
A more detailed timeline and instructions will be published well before that.

During migration, the svn repository will receive a final push that
blanks the working copy and puts in a single README, detailing the
process of how to switch over. History will obviously be retained
indefinitely.



Richard
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Re: [Debconf-team] Questions to the bid teams

2014-02-20 Thread Richard Hartmann
On Thu, Feb 20, 2014 at 10:22 AM, martin f krafft  wrote:
> also sprach Wouter Verhelst  [2014-02-20 10:02 +0100]:
>> None that I am aware of (other than "don't run around naked", but hey
>> ;-)
>
> Gosh, with such ridiculous standards, how should we ever attain the
> quality of DC5 and DC6?

Legally speaking, you can run around naked in public places in Germany
as long as there's clearly no sexual intention and you are not
actively trying to be disturbing. Belgium tends to be as liberal as
Germany so maybe we _can_ attain that quality. Sweden is probably too
cold :(


RIchard
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Re: [Debconf-team] German two-bid strategy

2014-02-21 Thread Richard Hartmann
On Fri, Feb 21, 2014 at 9:57 AM, Wouter Verhelst  wrote:

> I understand that the reason for the two German bids is that this would
> allow the team to negotiate better conditions from the two options if
> they win the bid. While that is true, there is no reason why these
> negotiations could not have happened before today; in fact, one could
> argue that the whole point of the bidding process is to have this kind
> of negotiations take place with the stick of a little competition behind
> the door; we have, in fact, been talking to some options with that as an
> added note of information.

We obviously put venues into competing positions already, but please
keep in mind that due to the sheer size of our sample set[1] there's
an upper limit on effort. It's also hard to get anyone to commit if we
cannot commit ourselves, and for that we need to know whether our team
will host DC15 before entering negotiations. In our experience,
initial quotes based on what-if and finalized pricing tend to vary
wildly.

We agreed from the start that only venue options which we considered
better than all other bids would make our short list and we pruned our
list aggressively. E.g. Nuremberg is as least as developed as either
Mechelen or Karlskrona, but we didn't include it on purpose to focus
on the very best of the best.


> As such, this strategy feels a bit like trying to game the system to me;
> by keeping their options open when winning the bid, the German team gets
> something of an unfair advantage -- I would be quite upset if debconf15
> goes to Germany on the idea that one of the two bids is better than
> Mechelen, only to then find out that this one bid can't work out and we
> have to go to the other location.

We are sorry if you feel this way and this is not our intention. We
are not trying to win a game; we want to make the best possible
DebConf15 happen and chose our strategy accordingly.

We communicated our approach and status clearly, publically, and in
English on the DebConf wiki. It would have been possible for all other
teams to chose a multi-pronged approach as well, given time and
resources.

That we did so, and that we managed to come up with more than one
option, is proof that our team is willing to invest a _lot_ of time
and effort into doing things early and thoroughly, and that we do not
take chances. Turning this around and making it a disadvantage does
feel arbitrary at best.


> By postponing the decision in this way, the German team is in effect
> bypassing the decision meeting's deadline; this feels especially acerbic
> in light of <20140121032028.ga23...@fishbowl.rw.madduck.net>, where
> Martin asked for a quick decision.

>From what we know, the only real deadline was to submit bids by the
end of 2013, and we submitted our bid in time. That we developed
several alternatives all along and submitted two of them does not bend
any rules we are aware of.

By the deadline, there was only one valid bid. We deliberately avoided
calling attention to this to ensure that all bids could become the
best possible bids by the time a decision is made.


> I'm not asking to disqualify the German team, or anything of the sorts.
> However, I am asking the German team to reconsider their strategy; I
> understand their desire to keep their options open, but I think it's not
> the best strategy on the whole.

We debated this extensively and we strongly feel that this is a valid
and, for us, the optimal approach. Matter of fact, we believe that our
approach is better than focusing on a single venue too early which
results in limited options, and we would wish that more teams should
use the same strategy.


> If the German team decides not to change their strategy, then I would
> like to reiterate Patty's question of last night, and ask the committee
> to please consider both options when deciding; that is, the German bids
> should only win if the committee considers that _both_ German options
> are superior to all other options.

To be precise, one option should be better and the other one at least
as good as all other bids.
You could even argue that if all four venue options are considered
equal, having two options in one bid would be an advantage.

If this is a concern that's shared by the committee, it is well within
their right to consider our bid as two separate bids which happen to
share the local team. We believe that this would not be a good choice,
but bow to it if that would make the difference between winning and
losing the bid.



We would also like to point out that the venue is only part of the
bid. The ability to raise sponsor money and the size, redundancy,
dedication, timeliness, and commitment of the local team should be
taken into account as well.
All our answers to this list have been vetted, improved and
co-authoren by several people before being sent out. At all meetings,
several of us could make it somehow.
Contrary to that, the other bid teams seem to be spearheaded by one or
only a few pe

Re: [Debconf-team] close debconf15-team@l.d.o ?

2014-03-18 Thread Richard Hartmann
Agreed. Mixing dc14 and dc15 is bound to lead to confusion.

Richard

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Re: [Debconf-team] Can anyone design a "Sponsor DebConf" banner and/or print ad to be run on our media partners website(s) and/or magazines?

2014-03-25 Thread Richard Hartmann
In what magazine(s) and language(s)?

Richard

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Re: [Debconf-team] Updated budget for DC14

2014-04-01 Thread Richard Hartmann
On Wed, Apr 2, 2014 at 12:36 AM, Michael Banck  wrote:


> My point kinda was that I thought the BBQ was the better Conference
> Dinner. I wouldn't mind if we just had another one with some additional
> social events one evening and scrap the traditional conference dinner.


I agree with Ana that these are all impression by self-selected people, not
hard data, but I would like to join the general consensus that day trip is
more worthwhile than the conference dinner. Personally, I found the boat
trip nice, but rather formal and static. There was almost no intermingling
once you sat down.

Contrary to that, both the day trip and the BBQ allowed people to talk to a
_lot_ of different people in an open and relaxed atmosphere.


I agree with Patty that a day outside which allows people to sit and relax
or to hike to one or tow locations of different difficulty would be best. I
agree with Martin that this can nicely be folded into a large BBQ at the
end of the day.

One thing to keep in mind: This is dependent on the weather, so if the
weather turns out to be bad, museum hopping or some such could be a cheap
backup.


Richard
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Re: [Debconf-team] daytrip + budget (Re: Updated budget for DC14)

2014-04-01 Thread Richard Hartmann
On Wed, Apr 2, 2014 at 7:23 AM, martin f krafft  wrote:


> To add to that: I've heard in the past that "DebConf is not the
> place where everyone is keen to go into nature or engage in physical
> activity". Let's not think like that. Obviously, not everyone will
> join, and we do have people with limited ability. But if we give off
> the impression that the day trip is only for sports freaks and
> nature geeks, then we're ourselves cutting into attendance. Rather,
> I think we must ensure an inclusive programme, and a default
> expectation that everyone joins — and assume/communicate that in
> everything we do.


The daytrip should neither cater to the extreme of "remain in front of
laptop all day" nor to "run a marathon", but cover middle ground. Having a
nice middle ground outside should be acceptable to all, if accessible,
though.


Richard
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Re: [Debconf-team] daytrip + budget (Re: Updated budget for DC14)

2014-04-01 Thread Richard Hartmann
On Wed, Apr 2, 2014 at 2:14 AM, Patty Langasek  wrote:


That's actually kind of what I'm planning. Only, the picnic is accompanied
> by waterfalls.
>

I assume you are referring to Multnomah Falls[1].

Out of interest: How near is this to other hiking destinations/activities
and a large-ish open space where a horde of Debian people can establish
base for half a day or so? Is BBQing outside allowed?


Richard

[1] http://en.wikipedia.org/wiki/Multnomah_Falls
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Re: [Debconf-team] daytrip + budget (Re: Updated budget for DC14)

2014-04-02 Thread Richard Hartmann
On Wed, Apr 2, 2014 at 8:13 AM, Steve Langasek  wrote:


> Not immediately adjacent, no.  The rough plan is to take buses between
> various stops in the gorge, with lunch outdoors as a group at a nearby
> state
> park.  I'll let Patty speak to the details.
>

That sounds like a cheap way to fill a day with changing activities.

Forcing people to switch buses every time would increase intermingling even
more.


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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-14 Thread Richard Hartmann
On Mon, Apr 14, 2014 at 11:20 PM, Moray Allan  wrote:

> Again, I can believe this is the best version for Germany, but in many
> places you could just create a limited-liability company rather than seek
> insurance.
>

For completeness' sake, registering a Limited in Germany (non-profit or
for-profit) requires you to pony up at least 25.000 € in advance. This is
why insurance is cheaper.


Richard
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Re: [Debconf-team] About the DC15 entity and authority (was: DebConf 15 Legal Entity)

2014-04-17 Thread Richard Hartmann
On Thu, Apr 17, 2014 at 12:03 PM, Andreas Barth  wrote:

> I even think using your by-law is a good starting point, and only
> adjust what is necessary to adjust.
>

>From what I understand, madduck is working closely with German lawyers
familiar with the matter. Without having had the time to do an in-depth
review, I am unsure if throwing away that work would be a good use of our
time & resources.

I agree that safe-guarding the eV against a rogue board, however unlikely,
seems to be a cheap and easy fix, though.


IANAL etc.,
Richard
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Re: [Debconf-team] DC15 fiscal year (was: DebConf 15 Legal Entity)

2014-04-17 Thread Richard Hartmann
On Thu, Apr 17, 2014 at 7:32 AM, martin f krafft wrote:

> However, starting the fiscal year not on 1 January is exceptional,
> and starting it not on the first of a month even more so. While it's
> not impossible, Andi's right in saying that it'll mean additional
> steps and additional dealing with the financial authorities.
>

If we don't really save effort by juggling around the start date, why not
start on 01.01 or 01.02., then?

End-of-year crunch periods suck and public offices etc will be closed,
anyway. OTOH, many people are home during the quiet days before New
Year's...

Giving ourselves an extra month would mean that offices are open and most
infrastructure is operating normally. Personally speaking, I won't have
much time during that phase due to FOSDEM preparations, though.


RIchard


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Re: [Debconf-team] GSoC students / DebConf14

2014-04-22 Thread Richard Hartmann
On Tue, Apr 22, 2014 at 1:23 AM, Pablo M. Drake
wrote:


> One cuestion Works for peoples who lives in Cuba??
>

It's best to ask your local embassy, I'd say:

http://havana.usint.gov/visa_appointment_information.html
http://spanish.havana.usint.gov/visa_appointment_information.html


Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-23 Thread Richard Hartmann
I added all my feedback via Git so jftr: I am quite happy with the state we
reached by now.


On Wed, Apr 23, 2014 at 9:21 AM, martin f krafft wrote:

> If this is what we want… sounds fine to me, even though it means
> that a meeting of 4 people can cause change of bylaws, if 3 people
> agree. However, we cannot guard against all malice anyway.
>

We could add a safeguard that there's a grace period of two weeks after
such a decision. If more than 50% of active/honorary members object, in
writing, within that time, the decision is reversed.

This is a corner case, though.


The only other thing I see as of right now is that extraordinary votes go
through the board or a board-designated proxy. I would prefer to have that
run through someone external, like the Debian secretary, to avoid potential
abuse by the board. Also a corner case, but slightly more realistic, imo.
And I say that as someone who intends to run for board (unless there's
already a strong candidate pool for the board, I guess). Also
see da569cf00705df82ade627d1bcb793d49f75a8d6 in Git.
Text like "einer den Mitgliedern des Vereins vertrauenswuerdigen Person"
might fit the bill, here.


Again, I am very happy with our current state,
mainly thanks to madduck for driving this,
Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-23 Thread Richard Hartmann
On Wed, Apr 23, 2014 at 8:44 PM, martin f krafft  wrote:


> Realistically speaking, we're hardly ever going to meet in person,
> but online, because we are not all based in the same city. It might
> make sense to make in-person meetings require a quorum and let IRC
> meetings always be quorate.
>

Not a bad point.


Because otherwise, the people in Munich (where the Verein is based)
> could pretty much do whatever they want, knowing that the rest of
> the Verein will not be able to just travel to Munich.
>

At least the dissolving of the Verein needs prior notice, but you are
right. The Munich Cabal of Cabals of Cabals could, in theory, no
pre-annouce stuff and then force it through.


> I won't be opposed to it, but I really can't work any more on this
> and we should no longer delay sending it in to the authorities…
>

If we can agree that this is worthwhile, I can put something in a branch
which can (or can not) be merged.


>
> > Text like "einer den Mitgliedern des Vereins vertrauenswuerdigen
> > Person" might fit the bill, here.
>
> I do not think it is possible for all members to all trust one and
> the same other person.
>

That would be the legal blah with an internal understanding that this
refers to Secretary, a TO, or a public mailing list.


Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-23 Thread Richard Hartmann
On Wed, Apr 23, 2014 at 10:05 PM, martin f krafft wrote:


> > That would be the legal blah with an internal understanding that
> > this refers to Secretary, a TO, or a public mailing list.
>
> You would have to define a procedure by which such a person is
> elected.
>

How about we designate a proxy in the first general assembly? That's an
easy way out.
In case that proxy fails for whatever reason, we have a public Condorcet
vote.

Everything else is probably too much hassle.

Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-24 Thread Richard Hartmann
Valid points; agreed.

Do you need any final review or are we good to send the doc off?

Richard

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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-24 Thread Richard Hartmann
On Thu, Apr 24, 2014 at 9:38 AM, martin f krafft  wrote:

> also sprach Richard Hartmann  [2014-04-24
> 09:06 +0200]:
> > Do you need any final review or are we good to send the doc off?
>
> I think it's ready to go. I am just trying to remember what we
> decided on the Debian Deutschland e.V. vs. DebConf Deutschland e.V.
> cs. DebConf15 e.V. naming front.
>

I don't think it matters a lot.

Debian Deutschland e.V. makes potential re-use easier, else it's just a
name of no importance. Toss a coin?


I think we will need to apply for the use of the "Debian" trademark, but
with my trademark team hat on: That should be OK ;)
I am CC'ing trademark@ once (feel free to remove) to create a paper trail.



Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-24 Thread Richard Hartmann
On Thu, Apr 24, 2014 at 10:37 AM, Richard Hartmann <
richih.mailingl...@gmail.com> wrote:


> Debian Deutschland e.V. makes potential re-use easier, else it's just a
> name of no importance. Toss a coin?
>

After the question simmered some more at the back of my head, I think I am
leaning more strongly towards Debian Deutschland e.V. as it's the stronger
brand name.
IMO, this will help with sponsorship hunting. If you've never heard of us
before and need to decide if it's worthwhile to give us money, you will
find more impressive stuff with Debian than with DebConf.


Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-24 Thread Richard Hartmann
I don't see any of this as an issue, but I have no problem with any of
those names.


Richard
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Re: [Debconf-team] DebConf 15 Legal Entity

2014-04-25 Thread Richard Hartmann
On Apr 25, 2014 12:56 AM, "Michael Banck"  wrote:

> However, if there are serious reservation about "Debian Deutschland" and
> using the Debian trademark from the rest of the team (as Brian brought
> up), it might make sense to go with "Debconf Deutschland", but I don't
> mind either way.

Just for clarity, I brought up potential trademark issues.
Both Brian and me are on the trademark team, plus Joe Healy.

The more I think about it, the more I think the Debian name helps find
sponsors.
And a self-sustained budget with a decent travel budget is one of the main
prerequisites of a successful DebConf.

Richard

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[Debconf-team] TO status for DebCOnf15's legal entity

2014-04-25 Thread Richard Hartmann
Dear Lucas,

there have been discussions about the status of the DebConf 15 legal
entity and its status towards Debian.

The two points of contention are

a) handling Debian's money
b) potentially carrying "Debian" in the name of said legal entity, as
in "Debian Deutschland e.V." instead of "DebConf Deutschland e.V."

For a) there are precedents of trusting the local organisation.

For b), with my trademark team hat on, I don't see any issues even if
the organisation does not become a TO. As Brian disagrees and Joe has
not chimed in, we are tied within the trademark team as of right now.

We do not have the time for long deliberations as an option with the
venue will lapse if we wait too long with signing contracts and as we
need the legal entity as contractual partner.

Yet, I have become convinced that using "Debian" in the name will ease
sponsorship efforts. This means a higher chance of a balanced budget
and a larger travel budget. This directly benefits Debian.


As discussed in #debian-dpl, due to those time constraints, and in the
spirit of collaboration, I am hereby submitting an intial response to
the requirements for becoming a TO[1].

If you think it unlikely that we will gain TO status please say no
sooner rather than later; we would rather do without Debian in the
name than lose too much time.


All that being said:

1. The organization should share Debian's general visions

We are (almost?) entirely made up of DDs, most of us have had Debian
in our lifes for more than a decade.
We agree with the Social Contract, the DFSG, and the Debian Constitution.

2. The organization should remain loyal to Debian

See 1.
Going against Debian's best interest now or in the future would not
only be stupid beyond description, it would also wipe out our
collective reputations.

3. The organization should provide accountability on assets held in trust

At a minimum, we will create yearly accounts and share this data with
Debian Auditors and anyone else the DPL deems useful.

4. The organization should be reliable, sustainable, and reactive

We think we proved how quickly we operate. Many of us hold other
positions of trust.
As to sustainability, we do not know if this organisation will die
after DebConf15 or if we will use it in the future as well. This
decision will be made after DebConf15 and we will get the input of the
community and the DPL.

5. The organization should provide a reasonable financial framework

We are aiming for tax-exempt status and are working with pro-bono
lawyers to make sure this happens.

6. Additional opportunities

This is happening to make DebConf15 the best possible DebConf we can deliver.


On behalf of the DC15 team,
Richard


[1] https://wiki.debian.org/Teams/DPL/TrustedOrganizationCriteria
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Re: [Debconf-team] TO status for DebCOnf15's legal entity

2014-04-26 Thread Richard Hartmann
On Sat, Apr 26, 2014 at 11:45 AM, Lucas Nussbaum  wrote:

> Adding auditors to Cc, and quoting in full.

Thanks.


> Sure. But now that we have a process for establishing TOs, I'd rather
> use it.

In this case, I am glad we raised the point and have clarification.
This obviously increases priority for TO status and also clarifies
procedure for DC15+.


> What would be a suitable deadline for making a final decision and TO
> status and name?

TO status: I _think_ before we start accepting donations
Name: We meet in person on 03.05.2014 and would like to found the eV
at that point


> Thanks for that. I'm commenting inline, but could you please reply with
> a full new version suitable for sending to -project@?

Yes.


> I think that gaining TO status is a realistic outcome, and that we
> mostly need to flesh out some details.

That's good to hear!
Let's see how quickly we can maneuver through -project ;)


Thanks,
Richard
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[Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-04-26 Thread Richard Hartmann
Dear all,


the German local team for DebConf15 is in the process of incorporating itself.

We need a legal shell for signing contracts, taking in donations, and
for insurance reasons. Plus, we are expecting to gain non-profit
status which means tax exemption and thus more money for making
DebConf15 better.
Before anyone raises this point: Yes, we tried contacting[1] FFIS, but
they have not even answered in more than four weeks; we are not
confident that they would be more reactive going forward and do not
consider them an option any more.

At Lucas' request, we are aiming to become a Debian Trusted Organisation[2].

As Lucas asked for our timeframe: We will be meeting in person[3] on
2014-05-03 and would like to officially found the organisation at that
time. We do not have the time for long deliberations as our option
with the venue will lapse if we wait too long with signing contracts
and as we need the legal entity as contractual partner. This could
result in increased cost for DebConf, and thus less travel
sponsorship. Of course, we will need to have decided upon a name by
then.

The three options are:

* Debian Deutschland e.V.
* DebConf Deutschland e.V.
* DebConf15 Deutschland e.V.

>From our understanding, German tax authorities don't like
throw-away/single-use non-profit organisations, but we have no proof
of that, so please speak up if you have experience. Also, at least
Ganneff and me would be willing to carry on the e.V. after DebConf15
if this is deemed useful to Debian. Given FFIS' performance (the above
isn't a one-time event only, it's been this way for a long time), this
seems likely.
Also, having "Debian" in the name can help with finding sponsors.

Within the trademark team, Brian Gupta, Joe Healy, Lucas Nussbaum, and
myself are working on an actual policy for granting the Debian
trademark as part of a legal name; as of right now the policy draft
could be summarized as "needs to be a TO, trademark team does
verification, and DPL needs to agree explictly".

Also, as TO, we would be handling Debian's money in the context of
DebConf15 and potentially afterwards.


All that being said, our answers to the requirements[4], including
feedback to questions from Lucas are:

1. The organization should share Debian's general visions

We are almost entirely made up of DDs, most of us have had Debian in
our lifes for more than a decade.
We agree with the Social Contract, the DFSG, and the Debian Constitution.

Confirmed attendance[3] of potential[5] founding members:

Andi Mundt
Arne Wichmann
Christian T. Steigies
Franziska Lichtblau
Hannes von Haugwitz
Joerg Jaspert
Margarita Manterola
Martin Krafft
Maximiliano Curia
Michael Banck
Penny Krafft
Rene Engelhard
Richard Hartmann
Sandro Knaus

Unconfirmed attendance:

Constanze Stohn
Philipp Hug
Sebastian Harl


2. The organization should remain loyal to Debian

See 1.
Going against Debian's best interest now or in the future would not
only be stupid beyond description, it would also wipe out our
collective reputations and remove the common cause that unites us as
DebConf15 team members.

At Lucas' request, we are working with our German lawyer to add
something like "board members must be DDs" or similar into our
constitution, but this will be a non-trivial legal construct,
especially given that the Verein (association) is legally required to
be an independent legal entity whose highest decision-making body is
the members' assembly. Therefore, it'll be really hard to codify
external influence as requested. For the German tax office, it'll be a
stretch to bestow authority to an international formation such as
Debian, and we certainly want to avoid having to explain what Debian
is and how we make decisions.
Whether we can make this happen or not: the board needs to approve new
members before they can join and thus vote anyway. As a consequence,
hostile take-over is very unlikely.

We would _highly_ appreciate knowledgeable and legally-sound input on
this. If you are a German lawyer or can get one to make a statement in
their capacity as a lawyer, do speak up!
We are also in the process of finding out what, if any, other TOs have
similar constructs in place. As those are mostly in other
jurisdictions, we are not sure if any constructs can be cloned over to
Germany.

Input from Lucas if he considers this an optional extra or a
requirement would also be useful.


3. The organization should provide accountability on assets held in trust

At a minimum, we will create yearly accounts and share this data with
Debian Auditors and anyone else the DPL deems useful.

Upon request of the Debian Auditors, we will provide current balance
and other information. We do ask Auditors not to request too much
information during the high phase of DebConf15, though.


4. The organization should be reliable, sustainable, and reactive

We think we proved how quickly we operate. Many of us

Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-04-26 Thread Richard Hartmann
On Sun, Apr 27, 2014 at 12:29 AM, Andreas Barth  wrote:

> I'm running some throw-away non-profit organisations, and have not
> experienced problems.

Have the tax authorities been made aware of this in advance? For how
long are those organisations running?


> Debconf has a different tax situation than a normal TO setup
> (especially given the amount of money might bring us into VAT if we
> like it or not), so keeping those apart has some advantages to reduce
> long-term overhead.

I fail to see how, please expand.


> Also, having that seperated, reduces the risks
> from debconf on "normal" debian assets. For this reason, I would
> recommend to have a throw-away legal entity for debconf, and
> independendly form a debian-owned legal umbrella in Germany.

As this organisation will not hold non-DebConf Debian money or other
assets at first anyway, I do not see any risk.
And even if it does, I am still not sure what the actual risks would
be unless you assume we will run DebConf15 deep into red figures.


> You can use that name independend of how the legal umbrella is named.
> One of my legal umbrellas is named "Trägerverein HST", but runs the
> brand "Horber Schienen-Tage". This naming has not caused any issues.
> The relation between Debconf, the Debconf15 e.V. and Debian would be
> similar - related but not the same letters.

We are aware of that and would still use the name "Debian" in our
correspondence. Yet, some of us (me included) think this sends a
stronger message, increasing the potential for donations.


Thanks for your input,
Richard
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Re: [Debconf-team] DC15 legal entity

2014-04-27 Thread Richard Hartmann
On Sun, Apr 27, 2014 at 8:50 AM, martin f krafft  wrote:

> http://anonscm.debian.org/gitweb/?p=debconf-data/dc15.git;a=commitdiff;h=cd4fe0c0de7d39ad5ed25518b1e57200c75d4e4c
> is an attempt to achieve this, which I'll need to run by the lawyer.
> Comments welcome ASAP, please.

The invitation part sounds cumbersome, but I can't come up with a
better alternative.

Can your lawyer suggest wording? This may be preferable.


If not, I would say it's OK. Maybe change "lädt der Verein" to "kann
der Verein [...] einladen".


Richard
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Re: [Debconf-team] TO status for DebCOnf15's legal entity

2014-04-27 Thread Richard Hartmann
On Sun, Apr 27, 2014 at 7:06 PM, Steve Langasek  wrote:

> Right, this is my point.  Not having the organization named "Debian" does
> not prevent the sponsorship team from saying "Debian" during the sponsorship
> process; and no one has ever reported that there was a problem where a
> sponsor has committed and then been unwilling to pay because of the name on
> the invoice.

This is less about it being a problem and more about it potentially helping.

Either way, I take it you don't object to TO status nor "Debian" in
the name, you merely wanted to state your opinion on sponsorship?


Thanks,
Richard
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Re: [Debconf-team] TO status for DebCOnf15's legal entity

2014-04-27 Thread Richard Hartmann
On Sun, Apr 27, 2014 at 11:54 PM, Steve Langasek  wrote:

> I've previously given my opinion on the name, that there should be a very
> high bar for naming any organization "Debian".  Even if the board was
> composed entirely of Debian developers, there's a risk that using such a
> name could weaken Debian's trademark, or lead to future conflict around the
> use of the trademark.

Thanks for pointing this out; I missed that.

As stated earlier, we are in the process of coming up with actual
guidelines within the trademark team.


Richard
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Re: [Debconf-team] DebConf governance & 'Debian Deutschland' name and TO status

2014-04-27 Thread Richard Hartmann
On Mon, Apr 28, 2014 at 12:08 AM, Philipp Hug  wrote:

> If we had DebConf15 chairs, they could be involved from the beginning
> without having to bother about DC14 at the same time

This would make sense, imo. This is something the chairs could decide
by themselves.

I also note that for whatever reasons, chairs are absent from these discussions.


As an aside: Tighter feedback loops would generally make some things
easier. As it is, it feels a bit as if DC15 team is working on
something, reaches consensus, presents consensus and only _then_ do we
get broad feedback (and most of it dissent (though silence from the
rest can often mean agreement)). This may be a bit in the nature of
teams working somewhat independently and then reporting back, but it
still feels less efficient than possible.


Richard
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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-04-28 Thread Richard Hartmann
On Mon, Apr 28, 2014 at 10:09 PM, Lucas Nussbaum  wrote:

> So I'm not against considering the idea of keep the DC15 TO after DC15,
> but this will clearly have to be weighted against the disadvantages of
> this option.

We decided to go with a single-use eV for DebConf15, because:

* of the valid points aba raised wrt taxes
* of the discussion about the name and concerns from various parties
* we value moving quickly and without (too much) resistance over a mere name

Please note that the by-laws may not reflect this directly for legal reasons.


Richard
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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-04-28 Thread Richard Hartmann
On Mon, Apr 28, 2014 at 9:56 PM, Lucas Nussbaum  wrote:

> I personally think that this could be enough, but would welcome more
> opinions on that.

Same and same.

We would appreciate more feedback on this (and on when silence will be
interpreted as implicit consensus).


Richard
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Re: [Debconf-team] FFIS and the situation when the DebConf Verein should ever be closed

2014-05-02 Thread Richard Hartmann
Confirmation beforehand would be nice if they deem to answer...

Can we change the recipient later? If a Debian eV comes to life the money
should go there

Richard

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Re: [Debconf-team] FFIS and the situation when the DebConf Verein should ever be closed

2014-05-02 Thread Richard Hartmann
If you really worry we can found two eVs, but that will mean name
discussions, bikeshedding, force us to keep up one eV, and we have a
similar problem for the later eV.

Richard

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Re: [Debconf-team] Code of Conduct

2014-05-02 Thread Richard Hartmann
On May 2, 2014 2:49 PM, "Enrico Zini"  wrote:

> [Good stuff]

I agree. To me, the CoC is a safety net and reference which exists, but
should not be invoked just so. It's there if you really need it but DebConf
as a social entity should be able to self-regulate in most if not all cases.

Richard,
Who just thought of delightfully evil Mao rules

PS: Maybe we need a talk named "Seven words you can't say at DebConf" ;)

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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-05-02 Thread Richard Hartmann
Dear all,

as announced some time ago, we will incorporate DebConfDeutschland
e.V. tomorrow.

All founding members will be DDs with the full list being sent as a
reply to this email after the fact.


Given that:

* We will not be using the name "Debian"
* We are not planning to run for more than necessary for DC15

We would like to know:

* If we need TO status
* Assuming yes, what the next steps are


Thanks,
Richard
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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-05-03 Thread Richard Hartmann
On Sat, May 3, 2014 at 7:53 AM, Lucas Nussbaum  wrote:

> As you already described how you met the TO criteria in
> ,
> I think that we can safely say that the minimum two weeks discussion
> period started on 2014-04-26 (and thus ends on 2014-05-11).

Works for me. Just to make sure: This means that unless someone raises
objections, we can expect you to rubberstamp our status (and tell us
what, if anything, else we need to do at that time?)

>From the docs, the last step is not entirely clear to me, but it
really seems to be as simple as you saying "they are TO, please add to
your list" and sending to auditor@


Thanks,
Richard
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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-05-03 Thread Richard Hartmann
On Sat, May 3, 2014 at 11:03 AM, Lucas Nussbaum  wrote:

> The last step was never used so far AFAIK.
> But it could probably be implemented as a d-d-a email providing the updated
> list of TOs, and a page on the Debian website listing TOs and referencing
> the d-d-a email.
> (Similar to delegations and https://www.debian.org/intro/organization)

Re-reading everything, I think the "proper" way is for you to ask
auditor@ to update the list of TOs.

It would make sense for auditor@ (or you) to follow delegation templates.


Richard

PS: FWIW, they are maintaining TOs in the wiki, but a real page may be
even better.
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Re: [Debconf-team] t-shirt artwork

2014-05-05 Thread Richard Hartmann
Hi Valessio,

I can't answer for DC14, but DC15 already has some designers working
on a logo and we would love to have more help if you have the time.


Thanks,
Richard
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Re: [Debconf-team] [DRAFT] Call for Help: DebConf14 travel sponsorship team

2014-05-08 Thread Richard Hartmann
+1

Richard

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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-05-11 Thread Richard Hartmann
Dear all,

just for the record, we incorporated ourselves on May 3rd as planned;
the official name is "DebConf Deutschland e.V.".
Work to be granted the status of non-profit is well under way.

All seven founding members (the legally required minimum) are DDs and
we all agree that we will keep the member count to the functional
minimum; changes in intent away from Debian's best interest are thus
virtually impossible.

The founding members are:

* Michael Banck
* Rene Engelhard
* Richard Hartmann (chairman of the board)
* Philipp Hug
* Jörg Jaspert (vice chairman)
* Martin Krafft (treasurer)
* Margarita Manterola

Of note in TO context is that:

* Philipp Hug is a member of the Debian Auditor team (pending official
delegation) and has agreed help keep an eye on the monetary side of
the e.V.
* Jörg Jaspert is a vice president of SPI, a Trusted Organi[s,z]ation


As far as I can see, all concerns have been addressed, many of them
above and beyond what was required. The two week discussion period has
also passed


Richard
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Re: [Debconf-team] A proposal about scheduling for DC14

2014-05-17 Thread Richard Hartmann
On Sat, May 17, 2014 at 10:34 PM, Jonathan McDowell  wrote:

> Fri, August 22: Arrival day. Dorm check in available after noon.
> Minimal hacklabs. No talks.
> Sat, August 23: First day of conference. Opening immediately after
> brunch. Slots for 4 talks afterwards (inc DPL).
> Sun, August 24: Full day of talks; start post brunch, 15 slots.
> Mon, August 25: Full day of talks. 18 slots.
> Tue, August 26: Full day of talks. 18 slots.
> Wed, August 27: Day trip
> Thu, August 28: Hack day. BOFs either side of lunch (6 slots).
> Fri, August 29: Hack day. BOFs either side of lunch (6 slots).
> Sat, August 30: Hack day. BOFs post brunch (3 slots).
> Sun, August 31: Last day of conference. Post brunch lightning
> talks (1hr30?), closing plenary, done by 4pm.
> Hacklabs open.
> Mon, September 1:   Leaving day. No hacklabs, leave rooms by noon.

Unless there's a hard need for three hack days in a row, why not
intermix the two a bit? Having two distinct blocks feels weird, to me.


Richard
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Re: [Debconf-team] A proposal about scheduling for DC14

2014-05-19 Thread Richard Hartmann
On Sun, May 18, 2014 at 7:17 AM, Jonathan McDowell  wrote:
> AJ's point, which I think is valid, is that if you get into deep hack
> mode you don't really want to be interrupted by talks. There's some
> leeway for the talks team to decide what exactly would count as a BOF
> but I think that having a run of days set aside for getting practical
> stuff talked about and done is a worthwhile experiment.

Same as Steve, I feel this is a bit block-ish.

How about

talks
hack/bof
talks
day trip
talks
hack/bofs
hack/bofs

Then you still have two solid days of hacking, but a bit of
intermixing. Another advantage is that talks which spark spontaneous
BoFs become easier to organize (though I don't know how flexible the
overall schedule will be when it comes to last-minute BoFs).



Richard
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Re: [Debconf-team] Trusted Organisation status for DebConf15's legal entity

2014-05-20 Thread Richard Hartmann
Dear all,

is there anything more I can (or need to) do?


Thanks,
RIchard
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-26 Thread Richard Hartmann
Dear all,

Can we do concordet instead of single-vote? There are online tools
like [1] so there's no need for devotee or similarly complex
workflows.


Also, I know that this is too late, but I threw another hat in the
round. It's a mix of 4 and 5; I filed it under 10 but only added it to
the overview, not the voting page.


Richard


[1] http://www.cs.wustl.edu/~legrand/rbvote/calc.html
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-26 Thread Richard Hartmann
Dear all,

Can we do concordet instead of single-vote? There are online tools
like [1] so there's no need for devotee or similarly complex
workflows.


Also, I know that this is too late, but I threw another hat in the
round. It's a mix of 4 and 5; I filed it under 10 but only added it to
the overview, not the voting page.


Richard


[1] http://www.cs.wustl.edu/~legrand/rbvote/calc.html
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-26 Thread Richard Hartmann
On Mon, May 26, 2014 at 5:15 PM, Penny Leach  wrote:
> As to your logo, not sure what we should do about that.  What did you
> intend by adding it to the overview?

I consider 4 & 5 the best, but wasn't truly happy with either of them.
I realized _why_ and mixed the good parts.

As I was after the deadline, I didn't just want to change the voting
page, though.



Richard
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-26 Thread Richard Hartmann
On Mon, May 26, 2014 at 7:58 PM, Penny Leach  wrote:

> Since 10 (& now 11) are both remixes rather than new logos I'm happy to
> add them to the voting table if people think it's reasonable.

I took the opportunity to open a new vote with Concordet and the new options.


Penny: Feel free to delete that section

People who voted already: Please vote again in the new vote

People who didn't vote yet: Please vote in both old and new in case
the new one falls through


Sorry for rushing ahead but I feel this is best,
Richard
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Re: [Debconf-team] A proposal about scheduling for DC14

2014-05-26 Thread Richard Hartmann
On Mon, May 26, 2014 at 10:07 PM, Jonathan McDowell  wrote:
> On Mon, May 26, 2014 at 09:58:29PM +0200, Martín Ferrari wrote:

>> So, I think these numbers are very misleading, and should not be used at
>> this point for planning. At least until the reconfirmation period.
>
> So we shouldn't plan what's on what day until people have confirmed what
> days they're coming? How will you decide when to turn up if you don't
> know what day things are actually on?

If I know I can come I will start looking for flights. Depending on
how I can juggle cost, travel time, and arrival date, I will then find
out when I can arrive.


Richard
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Re: [Debconf-team] [rmayo...@debian.org: Summit - Propose a event form fields]

2014-05-26 Thread Richard Hartmann
On Tue, May 27, 2014 at 1:16 AM, Carl Karsten  wrote:
> Do we need to ask the presenter permission to email them things like "please
> review your title slide: http://...png"; and later "your video is here:
> http://";

I know what you are getting at and with half a video hat on I
_strongly_ support that the video team is allowed to spam speakers
with "this is your talk, please review X" as else, a lot of work will
stick to Carl.


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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-26 Thread Richard Hartmann
On Mon, May 26, 2014 at 9:11 PM, Richard Hartmann
 wrote:
> I took the opportunity to open a new vote with Concordet and the new options.

If you (re)vote, please make a full list as my online tool can't use
partial ones.

Thanks,
Richard
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-29 Thread Richard Hartmann
On Mon, May 26, 2014 at 9:11 PM, Richard Hartmann
 wrote:

Peope who still need to re-vote as of right now are:

algernon
Debcool
h01ger
hvhaugwitz
Miriam
sim6
Sledge
vorlon


Richard
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-05-31 Thread Richard Hartmann
On Thu, May 29, 2014 at 12:26 PM, Richard Hartmann
 wrote:

> Peope who still need to re-vote as of right now are:

I poked the remaining ones via mail.

As of right now, we have a tie, so we need more votes :)


Richard
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Re: [Debconf-team] [Debconf-discuss] debconf15 logo contest: voting begins

2014-05-31 Thread Richard Hartmann
Break the tie by voting?

Most people re-voted instantly anyway, so...

Richard

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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-06-01 Thread Richard Hartmann
Dear all,

voting has closed and K has won.


Richard
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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-06-02 Thread Richard Hartmann
On Mon, Jun 2, 2014 at 6:21 AM, Richard Hartmann
 wrote:

> voting has closed and K has won.

After some more thought, this is a valid point and it should have been
raised earlier.

We can do a logo with rounded-off borders&edges or something, but that
will still stand out in print, etc. On the other hand, there was
overwhelming support of the underlying design with most differing
votes within that group being about colour scheme, etc. For a short
time, L was tied...


I would argue that there's a certain artistic freedom when it comes to
hard realities like adapting to print. Valessio, can you whip up a few
optimized versions soon? From what I hear the sponsorship brochure and
website are moving as well so we should have final, optimized versions
by then.


Thanks,
Richard
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Re: [Debconf-team] Getting the network running

2014-06-02 Thread Richard Hartmann
On Mon, Jun 2, 2014 at 6:20 PM, Gaudenz Steinlin  wrote:
> If I make it to Portland I can certainly come a few days earlier and
> help with network setup if needed. I'm not sure yet if I can make it at
> all though.

Same. For reference, I did most of the actual AP deployment for DC13.
I have ten left thumbs when it comes to crimping, but my dayjob is
taking care of large networks, so..


Richard
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Re: [Debconf-team] Getting the network running

2014-06-02 Thread Richard Hartmann
On Mon, Jun 2, 2014 at 8:15 PM, Kees Cook  wrote:
>> All devices were flashed with OpenWRT. This is quite practical for two
>> reasons (beside the fact that its Free Software ;-)):
>> - It's easier to deploy identical configuraitons as you can copy around
>>   configuration files and don't have to click through a web interface.
>> - You can configure different VLANs and trunk ports on the built in
>>   Switch of the APs. Most consumer grade APs are not VLAN capable.
>
> Yeah, my plan was for OpenWRT too. However, we'll defer to what's possible
> with our equipment. :)

While it's not strictly needed, renting equipment that supports an
Access Controller can reduce management effort a _lot_, especially in
case of unexpected breakage in an area, etc.

If the bugdet allows for this, it should probably be considered.

DC13 rented equipment from a company that's near to CCC so we got a discount.


Richard


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Re: [Debconf-team] Getting the network running

2014-06-02 Thread Richard Hartmann
On Mon, Jun 2, 2014 at 8:39 PM, Carl Karsten  wrote:

> Even if a venue has gig in the walls, I have given up on it being reliable.
> It is too easy for it to have problems during a talk, and that drops the
> quality of the video and causes the video team to freak out.  solution to
> make sure that never happens: run a few 100' of cable.

Depending on who you argue with, the cut-off for that is 50m, 100m, or
200m. Ifyou need anything longer, single mode fiber would be best if
available.

If the network hardware supports it, I have a few cheap sources in China...


Richard
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Re: [Debconf-team] PSU Network Requirements

2014-06-04 Thread Richard Hartmann
Can they route prefixes?

Getting temporary PI would be an option, but I don't know how to get those
with ARIN.

Can they drop an essid on a distinct vlan from their Wi-Fi infra? Could
we/they add APs to their controller if we need more coverage?

Same vlan could be used for wired.

Richard

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Re: [Debconf-team] PSU Network Requirements

2014-06-06 Thread Richard Hartmann
As an aside, can you let freenode and oftc know what addresses will be used
so we can i-line?

Richard

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Re: [Debconf-team] debconf15 logo contest: voting begins

2014-06-07 Thread Richard Hartmann
Just in case we ever need this:


-BEGIN PGP SIGNED MESSAGE-
Hash: SHA512

Voting was open until 23:59 GMT, Sunday June 1st 2014.


K has won

Original votes:

RichiH: J, E, D, G, A, H, K, L, B, C, F, I
jandd:  K, J, E, D, F, G, H, B, L, C, A, I
bwh:L, K, H, D, F, A, C, G, E, J, I, B
maxy:   D, L, K, I, B, G, H, F, J, E, A, C
mikapfl:F, H, C, A, B, G, L, E, D, J, K, I
_rene_: K, L, D, F, G, E, J, H, A, C, B, I
madduck:B, A, C, L, D, K, J, E, F, H, I, G
nomeata:E, J, L, K, D, G, H, F, I, A, C, B
tmancill:   L, K, D, G, F, I, H, A, B, J, E, C
hefee:  H, I, J, E, G, F, L, K, D, B, A, C
hvhaugwitz: K, D, J, E, L, G, A, B, F, C, H, I
Sledge: D, E, F, J, K, L, I, H, C, A, B, G
Gunnar: D, L, F, K, H, E, J, G, B, A, C, I
larjona:K, F, E, D, G, J, I, H, B, A, C, L
Loni:   E, J, H, I, G, F, D, L, K, B, A, C
Penny:  K, B, L, D, A, C, E, J, F, H, I, G
h01ger: K, L, E, D, J, H, NOTA
Miriam: K, D, L, G, H, F, J, E, A, C, B, I
Ganneff:K, J, D, E, NOTA
Marga:  E, K, H, D, J, L, G, F, I, A, B, C
zigo:   D, K, G, J, E, F, H, I, B, C, A, L
mbanck: K, L, D, E, J, NOTA
nattie: K, L, D, G, H, F, E, J, I, B, A, C
pixelpapst: FD, J, B, NOTA
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Version: GnuPG v1

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okD7VD7N+01sLr/TtTrqsHjMU8S/lIb4QIEsgB7xS0/Y4gZAf99rYdDx2HT0yKRM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-END PGP SIGNATURE-


Richard
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Re: [Debconf-team] PSU Network Requirements

2014-06-07 Thread Richard Hartmann
On Sat, Jun 7, 2014 at 11:52 PM, Kees Cook  wrote:
> Yeah, I want specifics on their VLAN -- I doubt they use a massive DHCP
> network for a /16. :)

With my FOSDEM hat on: doing this for a /18 is doable ;)


Richard

PS: I will find out how temp PI works in the US, just in case
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Re: [Debconf-team] [rmayo...@debian.org: Summit - Propose a event form fields]

2014-06-07 Thread Richard Hartmann
> BTW, do we want people to be able to upload their slides to summit?

Yes. And other supporting material.

Richard

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Re: [Debconf-team] PSU Network Requirements

2014-06-08 Thread Richard Hartmann
On Sun, Jun 8, 2014 at 7:48 PM, Martin Zobel-Helas  wrote:
> RIPE offers IP space for EU events like CCC. Ask them if they know about US?

RIPE NCC would surely have an answer by 2018, yes ;)

Sadly, ARIN is acting[1] in the way I have heard stories of great
affection and well-meaning about from operators in the U.S


If this is a way we need to pursue, CCC has a few PI prefixes we could
borrow (unless otherwise taken for that time). I would rather not go
in that direction unless we _know_ we need to.


Richard

[1] https://www.arin.net/policy/nrpm.html#eleven
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[Debconf-team] Planning the announcement of DC15's sponsorship drive

2014-06-23 Thread Richard Hartmann
Dear all,

we already talked about this within the DC15 team, but just to make
sure that we are all on the same page:


I think we should spam DPN, the -announces, reddit, friendly press
publications, etc once we have:

* non-profit status
* basic sponsorship info
* website with reasonably appealing design and sponsorship section

The reason being that larger companies will most likely finish their
budgets for 2015 in Q3 of 2014.


Given that the first point will hopefully be done within the next two
weeks (see my mail to dc15 list), is there a somewhat reliable ETA for
the other two? Does anyone need help? Does anyone have free time and
is able to offer help?

I know both sponsorship and website are being worked on and have/will
send status reports to the dc15 list today, but we should try to add
deadlines for "good enough" for all vital parts, as well. Based on
that, we should plan for maximum exposure of the sponsorship drive.


Thanks for the hard work of all involved,
Richard
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Re: [Debconf-team] DebConf14 Cheese and Wine party venue

2014-07-07 Thread Richard Hartmann
On Fri, Jul 4, 2014 at 12:48 AM, Brian Gupta  wrote:
> I'm asking because if the two are largely in alignment, perhaps having
> the attendees in compliance with the DebConf CoC, will be fine for PL?

Turning this around, can the Debian & DebConf CoC be submitted to them
and, if they are OK with it, simply be in effect during C&W as well?

If not, where is their CoC so it can be looked over?


I feel that sometimes people shoot over the top with their wording
when a more nuanced, balanced, and inclusive approach would be better.


Richard
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Re: [Debconf-team] Final draft of HD contract

2014-07-14 Thread Richard Hartmann
My only real comment would be that I can not yet put in all
information before signing, but they are probably aware of that, so..
;)


Richard
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Re: [Debconf-team] DebConf14 Cheese and Wine party venue

2014-07-15 Thread Richard Hartmann
On Tue, Jul 15, 2014 at 8:06 AM, Benjamin Kerensa  wrote:
> I would say that there are lots of policies and rules that Debconf
> attendees need to comply with to travel to the U.S. that they may not
> agree with. I'm certain their policy is just along the lines of
> covering them for any possible liability and about appropriate
> conduct.

WIthout wanting to bikeshed, wouldn't the pragmatic approach be to
request a copy and go through it instead of making largely baseless
assumptions?



Richard
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Re: [Debconf-team] DebConf14 Cheese and Wine party venue

2014-07-15 Thread Richard Hartmann
On Tue, Jul 15, 2014 at 8:35 AM, martin f krafft  wrote:
> On the upside of things, we'll be allowed to bring personal firearms
> to DebConf14! \o/

Pity the default init system debate is over already...


Richard
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Re: [Debconf-team] DebConf14 Cheese and Wine party venue

2014-07-17 Thread Richard Hartmann
Thanks!

Do attendees need to confirm to theirs or is ours enough for them?

Richard

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Re: [Debconf-team] Budget woes

2014-08-17 Thread Richard Hartmann
(I am picking up some points from elsewhere in this thread, as well)

On Sun, Aug 17, 2014 at 5:33 AM, Steve Langasek  wrote:

> In the process, I've taken a pass over the rest of the budget, and have bad
> news:  we have way more money in the DebConf14 accounts than we're actually
> going to use.

Oh the horrors ;)


>  - Water bottles

Good idea, imo. If they are generic with only the Debian logo,
overstock could be sold at other conferences etc along with the other
Debian swag.


>  - Beverage service

If the tap water is chlorinated or otherwise processed in a way that
tastes strongly, water bottles may be a nice service indeed.

In-room water bottles are not needed when you have reusable bottles, imo.

While I personally don't want to over-coffee by perma-sipping, if
others think this is worthwhile and the price is OK... why not.

The rest of the options the catering monopoly is offering seem...
monopolistic...


> Should we pursue either of these options?  Are there any other nice-to-haves
> that we should consider adding?

I know there is/was a Debian conference box in Europe which contains
assorted gear of value at conferences. Think power strips, switches,
etc. If gear needs to be bought anyway, maybe try and think of how it
can be re-used in the future and shop with that in mind. Maybe getting
that slightly larger and more sturdy switch is worth it if it can be
used a few dozen times in the future.
In particular, the video team may be able to benefit from this idea.

This kind of future investment is in the back of my head if DC15 ends
up being overfunded and we have similar "problems".


Richard
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Re: [Debconf-team] DebConf orga/governance sessions at DC14

2014-08-19 Thread Richard Hartmann
As someone who is relatively new to DebConf, not Debian, but who jumped
into the deep end:

* There is obviously frustration in a lot of places, this is not good.
* As someone who helped spearhead the successful DC15 bid, I found the
process opaque, inefficient, ill-designed, and... frustrating
* Timelines were ignored or redefined on the fly. Again, not good.

I will not be present so I can't participate, but I have known of tension
for a full year now and next to nothing, that I can see, has happened.

I can not see how referring this discussion to mailing lists instead of a
once-yearly possibility of meeting in person is helping; especially since
there has been a year of de facto inactivity.
If this discussion is not needed/wanted at all it should be communicated
clearly. If it's useful, please let it start at some point.

Richard

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Re: [Debconf-team] DebConf governance discussion

2014-08-19 Thread Richard Hartmann
On Tue, Aug 19, 2014 at 8:53 PM, Ana Guerrero Lopez  wrote:
> If you're against the chairs talking with people grouping them by debconf
> year or global team, suggest something else. I understond that the goal
> here is taking the time to hear what everybody has to say about the
> problems and possible solutions.

Re-reading Martin's email three times, I can see how it can be
interpreted as "we will meet with all interested and concerned
parties", but the first two times I read it, I understood it as "we
will talk to each group individually, sequentially".

Maybe this is a misunderstanding due to language barriers and imperfect wording.


For the record, I think splitting up into smaller groups would be more
divide and conquer and less include and solve.


Richard
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Re: [Debconf-team] Taking stuff for DC15 (was: (was: Budget woes))

2014-08-19 Thread Richard Hartmann
On Tue, Aug 19, 2014 at 7:19 AM, martin f krafft  wrote:
> also sprach Steve Langasek  [2014-08-19 04:33 +0200]:
>> I think we should make a point of sending this off with the DC15
>> crew at the end of the conference. :)
>
> This is a good idea, saves us logistic hassle and cost later, and
> I have a huge allowance, so can take back a bag with 30k. Before
> I bring an extra bag, however, I would like to be assured that there
> will be a concerted effort to fill it sensibly. ;)

The approximate volume would be 341.4 cm³ and the weight around 300g.
If you roll and fold the bills tightly, they might fit into a coke
can. In case you need help, ask Britney Gallivan [1].


Richard

[1] http://en.wikipedia.org/wiki/Britney_Gallivan
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Re: [Debconf-team] RFC on the DC15 sponsorship brochure

2014-08-19 Thread Richard Hartmann
On Tue, Aug 19, 2014 at 11:35 PM, martin f krafft  wrote:
> and in time to hand out at FrOSCon

Just so everyone knows: FrOSCon will take place next weekend, August
23rd and 24th.


Richard


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Re: [Debconf-team] New proposal: DebConf governance in three moments

2014-08-20 Thread Richard Hartmann
This sounds very good; thank you for sharing your views and driving this.

For people not on site: is there a way to follow what discussions with
whom are taking place when?


Richard
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Re: [Debconf-team] DebConf orga/governance sessions at DC14

2014-08-20 Thread Richard Hartmann
Hi Gunnar,

On Wed, Aug 20, 2014 at 7:28 AM, Gunnar Wolf  wrote:

> I do not believe the year was a stalemate. Things were done quite
> differently than last year, and next year they will be done
> differently, because the teams have very different compositions and
> personalities. Many of us also have DebConf as a very recurring and
> important part of our participation in the project - and we have
> talked it over repeatedly.

I can only interpret things from when I jumped into the pool, which is
pretty much exactly one year ago so my view is naturally somewhat
limited to the aftermath of DC13, the sidelines of DC14 and the DC15
process so far.

As such, I didn't see much progress to perceived issues.

Please do _not_ take this as backhanded chair bashing or anything of
the sort. Being part of FOSDEM staff, I hold the highest respect for
anyone who is willing to go through the stress and work it takes to
make a conference a good conference. It's merely a statement of fact
that I didn't see much progress in the limited time I looked.


> We *have* had DebConf governance sessions in the past. They have been
> half-successful... But half-failure. They tend to draw too many
> uninvolved people, and to leave out many fundamental people (for very
> understandable reasons).

The plan as currently proposed by Tassia et al seems to address those concerns.


Thank you,
Richard
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Re: [Debconf-team] DebConf orga/governance sessions at DC14

2014-08-20 Thread Richard Hartmann
On Wed, Aug 20, 2014 at 5:12 PM, Lucas Nussbaum  wrote:
> As Didier wrote, I think that
> clearer statements of the problems, with the POV of various parties,
> would help a lot. I'm thinking of statements such as:
> "As a chair during the DCn organization, I felt that ..."
> "As a member of the local team during the DCn organization, I felt that
> ..."
> "As a member of the sponsorship team during the DCn organization, I felt
> that ..."
> etc.

Very good point.

I started a wiki page to collect data. Feel free to reformat at will.

https://wiki.debconf.org/wiki/GovernanceProblemStatements


Richard


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Re: [Debconf-team] DebConf orga/governance sessions at DC14

2014-08-23 Thread Richard Hartmann
I like the idea of persistent(-ish?) sub-teams. Even though there seems to
be unrest atm, I consider the video team a success story.

Richard

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Re: [Debconf-team] DC15 team photo today 15:30 in 329

2014-08-25 Thread Richard Hartmann
How many people will you have? Faking more, or having stand-ins, may make
sense.

Richard

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Re: [Debconf-team] Debconf organization working group

2014-08-25 Thread Richard Hartmann
On Mon, Aug 25, 2014 at 7:34 PM, martin f krafft  wrote:
> Second, we are going to discuss an idea by marga coming out of her
> experience with DC8, wherein one team member's job is to poke the
> others regularly. This person's contribution to DebConf is to keep
> on top of things that need to get done and see them through.

A ceremonial buttock-prodder is a good thing indeed. Also, if a few
people work closely, asking each other for a status regularly forces
everyone to keep on working.


> Another idea is to have regular, short meetings. These are "soft
> deadlines", but if decisions are being made that way, it becomes
> a motivation for people to follow what's happening.

This works well for us (DC15). Even if we agree to not meet on IRC as
there's not much to say, we make that dependent on people with open
tasks writing a summary in time for the meeting. Again, this forces
everyone to keep on working.


Richard
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Re: [Debconf-team] DebConf orga/governance sessions at DC14

2014-08-25 Thread Richard Hartmann
On Mon, Aug 25, 2014 at 9:06 PM, Giacomo A. Catenazzi  wrote:
> PS: and I'm not so proud of DC15 team, I see only few people active. No
> local people taking experiences in visa, registration, etc, which really
> help planing communication to attendees.

Would you be willing to create bullet points with specific items?
Disregarding the current governance debate, if we can improve the
preparations for DC15, we obviously want to look at that.


Thanks,
Richard


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Re: [Debconf-team] How do people feel about dispensing with the historical 1+ month break from organizing activities that takes place after DebConf?

2014-08-25 Thread Richard Hartmann
On Tue, Aug 26, 2014 at 3:33 AM, Brian Gupta  wrote:

> I've observed it over the years, and feel that if we can summon the
> strength to stay engaged, we can use the extra time, lessons are still
> fresh from DebConf.
>
> We're always scrambling for time later in the cycle, so regaining this
> time would likely prove incredibly helpful.

This is what part of the current governance discussion is trying to
address: If DC+1 is already well under way before DC, we all have more
time to get things done.

Also, I know DC15 people on site at DC14 want to help with the
post-mortem of DC14; in part to ease the transfer of knowledge.


Richard
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Re: [Debconf-team] Call for Day Trip Preparation Help

2014-08-26 Thread Richard Hartmann
On Tue, Aug 26, 2014 at 12:58 PM, Judit Foglszinger  wrote:
> Taking a penalty card for redundancy and wrongly suspecting the spam filter.

Failure to take mental sanity of people not on site into account by
mindlessly referring to the playing of the game of our dear leader.


Richard
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Re: [Debconf-team] Call for Day Trip Preparation Help

2014-08-26 Thread Richard Hartmann
Also, helicopter.
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Re: [Debconf-team] Assassins game

2014-08-28 Thread Richard Hartmann
Of you hand over stuff, let the winner know beforehand; else they may be
gone, already.

Richard

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Re: [Debconf-team] RFC: diversity and DebConf, calling for input

2014-09-02 Thread Richard Hartmann
On Wed, Sep 3, 2014 at 12:28 AM, martin f krafft  wrote:

> while DC14 is still hot, I would like to gather ideas on how we can
> improve, specifically wrt diversity.

To avoid cross-posting, I think "diversity" is both a very worthwhile
concept and an overused buzzword. As a result, I would argue that we
need to specify what we intend by using that word.

Also see https://lists.debian.org/debconf15-team/2014/09/msg00013.html


Richard
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Re: [Debconf-team] Separating Speakers and hiding Participants/Attendees in Summit

2014-09-03 Thread Richard Hartmann
Why not just allow them to set themselves to be visible to

Everyone, attendees, speaker, no one (just a number for statistics)

Richard

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