Hi Paulo (2018.08.21_20:24:37_+0200) > Our head :-) > > I see 111 accepted accommodation bursaries, at DebConf18. Of those, 105 > > actually came to the conference. > > Do you have some suggestion about the number?
You probably heard us say this a few times in person, and on IRC, but I'll repeat my thinking on this: The content Every DebConf local team thinks that > We really believe if we open registration earlier and we publicity the > accepted bursaries much earlier than what was done to DC18, we will > have more than 105 attendees to use the accommodation. > > But sure, we need help from bursarie and registration teams with this, > and we have the promise made in Taiwan that registration and bursary > will be earlier. Bursaries were delayed for a couple of reasons that I know of: 1. Late budget (the main cause) 2. The bursaries review team wasn't formed yet, when the budget was approved. People didn't have enough free time, when the process was unblocked. Getting the budget approved early is the best thing you can do to help this. Let's start figuring out the timeline for registration. I filed #4 on the website to track this. https://salsa.debian.org/debconf-team/public/websites/dc19/issues/4 However, we need more than an earlier timeline to get more accepted bursaries. We need the budget to accept them. I think we spent almost the entire bursary budget on DC18? The reason more weren't granted was that there wasn't a budget for it. So, if you're expecting to have 250% of the accommodation bursaries, in DC19 that we had in DC18, you'll need a *much* larger budget for them. And we'll need to find 250% more people, that we'd grant a bursary to, to apply, and motivate their applications, sufficiently to receive one. If you really really think you're going to have such a big DebConf, have a look at the past numbers. Our biggest recent DebConf, 15, was in Germany https://wiki.debconf.org/wiki/DebConf15/FinalReport/InNumbers There were only 161 attendees with sponsored food and accommodation. DebConf15's budget is also interesting reading: https://salsa.debian.org/debconf-team/public/data/archive/dc15/blob/master/budget/budget.ods DebConf's content is pretty similar every year. And the content is mostly aimed at Debian Members, Developers and Package Maintainers. We have very little content aimed at users. When we do, it's mostly on the Open Day. I'd say the audience we get is largely the same people coming back every year. But also a number of locals. Compare the number of Germans in the DC15 attendance, to other DebConfs. Germany has a big Debian Member population, compared to Brazil. Germany is also very cheap and easy to travel to, for a large percentage of Debian Members. http://www.perrier.eu.org/weblog/2014/07/29#devel-countries-201407 We find that when a DebConf is near Europe, it tends to be big (~500 people). And when it's further away, it tends to be smaller (~300). Old final reports tend to have graphs of attendance. Here is a nice summary that the DC15 people prepared: https://salsa.debian.org/debconf-team/public/data/archive/dc15/blob/master/budget/past-numbers There have been some outliers from the Generalizations I made above. DC11 got a large amount of government sponsorship, and could afford to sponsor many more attendees - the kind of numbers you're talking about. Now, Brazil obviously has a huge number of other, very popular Free Software events, and you think that we'll get a decent number of attendees from that community, to come. This is really the wild-card in this conversation. From everything I've said above, my guess would be that DC19 is about 300 attendees. 1. Brazil is not near most Debian Members. 1. Brazil is not cheap to get to for most Debian Members. So, for DebConf to be bigger than about 300 people, the question is who these people would be. Presumably Brazilians and other South Americans who are interested in Free Software. But will the content of the conference attract such an audience? OK, I've rambled for long enough :) Please go and look through the previous DebConf budgets and reports. SR -- Stefano Rivera http://tumbleweed.org.za/ +1 415 683 3272
