Hi Paulo, a few comments / questions with my DebConf committee hat on:
1) FTR: A budget that you ask to get approved should include all planned expenses and all expected income. So we can assess the whole picture and not only - e.g. - hotel cost. The big expenses (bursary budget incl. outreach, accommodation, food, venue rent, video / audio / infra rental where needed) should be estimated. Similarly the fundraising team should have an estimate of what local and what global sponsors are expected to contribute. The estimated delta (if any) between expenses and income is important. 2) Are you planning to get some of the 78k USD for accommodation paid for by self-paying attendees? If so, what percentage do you want to cover via your bursary budget and what percentage will be paid by attendees? (E.g.: If 50% would be self-paid accomm we'd have essentially down-paid 20% already paying 10% of the total.) 3) What other down payments at what points in time do the hotels expect? 4) If we cancel one of the hotels will we get the down-payment(s) fully refunded? 5) At what point in time, for each of the hotels, do reservations get binding (non-refundable)? Kind regards, Daniel Am 20.08.2018 um 19:09 schrieb Paulo Henrique de Lima Santana: > Let the game begin \o/ > > Dear DPL, > > I'm requesting your aproval to the budget below: > > USD -77,827.61 assets:SPI > USD 77,827.61 expenses:roomboard:accommodation > USD 16,750.07 Aladdin > USD 61,077.53 Nacional > -------------------- > 0 > > We need to pay 10% of the ammount until 2018-10-01. So, we are asking these > payments to be done by SPI: > Hotel Aladdin = USD 1,675.00 > Hotel Nacional = USD 6,107.00 > ------------------------ > TOTAL = USD 7,782.00 > > You can read more details about these reservations here: > https://wiki.debian.org/DebConf/19/Accommodation > > Best regards, >
