Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Kalpesh Patel]

If you are on desktop version of MS Outlook then you can save single message as 
a .msg file and link that. Just keep in mind you will need MS Outlook to open 
those .msg files though...

-Original Message-
From: Stephen M. Butler  
Sent: Wednesday, November 06, 2024 3:37 PM
To: gnucash-user@gnucash.org
Subject: Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

On 11/6/24 12:32, Bruce Griffis wrote:
> If I get receipts e-mailed, is there a way to link them to an expense 
> or asset?

Either save/print the email as a document or save the (usually) attached pdf 
and then link it per the docs.
>
> On 11/6/24 15:25, Liz wrote:
>> On Wed, 6 Nov 2024 10:49:15 -0800
>> "Stephen M. Butler"  wrote:
>>
>>> Paper burns in a fire also.  So need offsite backup.
>>>
>>> I'd put some better filtering on your email to snag the good emails 
>>> into known folders as they come in -- even if you don't read them.
>> I agree with these suggestions.
>> My email has many many filters into about 110 folders. It took a long 
>> while to get there, but I benefit overall now.
>> Every sales email when I have agreed to have the emails sent goes 
>> into a folder "Buy Me". They stay about 2 months and then get deleted 
>> automatically. I don't waste any time reading any of them unless I 
>> want to order, say new socks, and I will then look at the emails to 
>> see if there are any valid discount codes for socks in the "Buy Me" folder.
>>
>> All of my offsite backup is at my son's house. Likewise all of his 
>> offsite backup is at mine. That is automated, so I keep my scanned 
>> receipts another day or two and then shred them.
>>
>> Liz
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Stephen M. Butler]

On 11/6/24 15:08, Kalpesh Patel wrote:

If you clicked on the link from the digest then your OS probably left out last three 
characters of the link ("nts" part).

Looks like chopping off is an artifact of the list server ... cut and paste 
from below what is between two single quotes as a single URI line.

'https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-documents'


Yup, that works.


-Original Message-
From: Stephen M. Butler 
Sent: Wednesday, November 06, 2024 3:15 PM
To: gnucash-user@gnucash.org
Subject: Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

On 11/6/24 11:38, Kalpesh Patel wrote:

Here is guide for small business documents retention time frames:
https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-docume
nts

Link returns 404 - Page not found



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Re: [GNC] Stock Purchase Throws off Trial Balance

[Murugan Mariappan]

Can you try Check & Repair after the transaction and refresh the report





Saludos Cordiales


Murugan


From: gnucash-user 
 on behalf of Dr. 
Timothy B. Jones 
Sent: 06 November 2024 19:06
To: gnucash-user@gnucash.org 
Subject: [GNC] Stock Purchase Throws off Trial Balance

Greetings:

I am on the 5.9 version of GCUCash for Windows.  I have been doing stock trades 
since 2016 on the software without this issue.  However today I made the 
following STOCK PURCHASE and entered it just as I have for years.  (Bought 250 
shares of GCI for $667.50)  The transaction looks like this:

DEBIT GCI STOCK  $667.50
DEBIT TRADING CURRENCY $667.50

CREDIT CASH $667.50
CREDIT TRADING:GCI $667.50

This is consistent with how hundreds of other purchases have posted.  HOWEVER, 
this particular post is putting my Trial Balance off by $667.50 (the debit side 
$667.50 lower than the credit side).  I have done everything I know how to do 
to figure out why this particular buy transaction would throw it off when it is 
obviously balanced.  If I delete it, the Trial Balance goes back to balanced, 
so there is no doubt this transaction is causing the issue.

Thoughts?  Am I missing something obvious?

Thank you!!  Timothy

Timothy B. Jones, Ed.D.
Author, International Speaker & Consultant
(214) 252-0489
https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.timothybjones.net%2F&data=05%7C02%7C%7C77128b91a5f843a1292c08dcfeaf9652%7C84df9e7fe9f640afb435%7C1%7C0%7C638665277305704503%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=AaGHHxKfa9ZRl1DYwc8ECQEkjrDnLjLUQkh%2BBYzLlQY%3D&reserved=0


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Re: [GNC] GnuCash 5.9 on macOS 15.2 Dev Beta

[davelist--- via gnucash-user]

Yes, it also seems to work for me on macOS 15.1. I have not tried the 15.2 beta.

Dave

> On Nov 6, 2024, at 12:33 AM, William Prescott  wrote:
> 
> Thanks John,
> 
> I've gotten one other confirmation. I'm going to update to 15.1 tonight.
> 
> Best wishes,
> Will
> 
> On 2 Nov 2024, at 20:42, John Ralls  wrote:
> 
> I have, plus David Reiser reported yesterday "No problems on 15.1 using 
> Gnucash 5.9 arm-64 version”.
> 
> Regards,
> John Ralls
> 
> 
>> On Nov 2, 2024, at 18:26, William Prescott  wrote:
>> 
>> From Seth's comment below, it appears that the problem is only with MacOS 
>> 15.2, the public beta. Has anyone else confirmed that Gnucash 5.9-1 runs 
>> okay on MacOS 15.1?
>> 
>> Best wishes,
>> Will
>> 
>> On 2 Nov 2024, at 14:04, John Ralls  wrote:
>> 
>> I tried to work around this by building libgc as a static library and 
>> linking it to guile with -hidden-l that’s supposed to keep its symbols 
>> private. Dyld found it anyway:
>> Thread 0 Crashed::  Dispatch queue: com.apple.main-thread
>> 0   libsystem_kernel.dylib   0x19829d700 __pthread_kill + 8
>> 1   libsystem_pthread.dylib  0x1982d5f70 pthread_kill + 288
>> 2   libsystem_c.dylib0x1981e2908 abort + 128
>> 3   libguile-2.2.1.dylib 0x1031c7584 
>> GC_add_roots_inner.cold.1 + 36 (mark_rts.c:253)
>> 4   libguile-2.2.1.dylib 0x1031bd040 GC_add_roots_inner + 
>> 308 (mark_rts.c:253)
>> 5   libguile-2.2.1.dylib 0x1031b6018 GC_dyld_image_add + 336 
>> (dyn_load.c:1344)
>> 6   dyld 0x197f62fe0 invocation function for 
>> block in dyld4::RuntimeState::notifyLoad(std::__1::span> const*, 18446744073709551615ul> const&) + 248
>> 
>> I’ve filed feedback with Apple. I can’t think of another way to work around 
>> it; I haven’t found a way to disable WritingTools inserting itself in the 
>> NSView.
>> 
>> Regards,
>> John Ralls
>> 
>> 
>>> On Oct 30, 2024, at 20:46, John Ralls  wrote:
>>> 
>>> Save yourself the trouble of diving in to the rabbit hole and notice that 
>>> the stack trace features WritingToolsUILibraryCore in Frame 11.  It looks 
>>> like it’s trying to insert Writing Tools stuff into a menu. The actual 
>>> crash seems to be in libgc, a dependency of Guile.
>>> 
>>> Homebrew just wraps our dmg. You can prove this to yourself by running 
>>> codesign on Gnucash.app to see who signed it.
>>> 
>>> Regards,
>>> John Ralls
>>> 
 On Oct 30, 2024, at 07:45, Seth Hamstead  wrote:
 
 Thank you for confirming.  That is the same crash report I’m getting 
 (which I now realized I should have included).  I also tried installing it 
 via brew and got the same results.  Spun up a virtual machine with 
 macOS15.1 on the same system and it launched fine.  I see a possible 
 rabbit hole in my future.
 
 Seth Hamstead
 s...@hamstead.net
 
> On Oct 30, 2024, at 09:32, David Reiser  wrote:
> 
> 
> 
>> On Oct 28, 2024, at 17:55, Seth Hamstead  wrote:
>> 
>> Is anyone having issues using GnuCash 5.9 on Apple Silicon (M1) running 
>> macOS15.2 Developer Beta 1?  The app crashes as soon as it is launched 
>> and I have tried scrubbing the system of all GnuCash files and 
>> reinstalling.  I mistakenly moved the GnuCash files while updating the 
>> machine which is why I’m wondering if this is a beta OS issue or 
>> possibly a file issue.  TIA
> 
> Crashes on launch for me too. No problems on 15.1 using Gnucash 5.9 
> arm-64 version
> 
> Process:   Gnucash [1602]
> Path:  /Applications/Gnucash.app/Contents/MacOS/Gnucash
> Identifier:org.gnucash.Gnucash
> Version:   5.9-1 (5.9-1)
> Code Type: ARM-64 (Native)
> Parent Process:launchd [1]
> User ID:   502
> 
> Date/Time: 2024-10-30 10:24:36.3313 -0400
> OS Version:macOS 15.2 (24C5057p)
> Report Version:12
> Anonymous UUID:1470AA79-A889-1423-C4C6-47CEF5F004B4
> 
> 
> Time Awake Since Boot: 280 seconds
> 
> System Integrity Protection: enabled
> 
> Crashed Thread:0  Dispatch queue: com.apple.main-thread
> 
> Exception Type:EXC_CRASH (SIGABRT)
> Exception Codes:   0x, 0x
> 
> Termination Reason:Namespace SIGNAL, Code 6 Abort trap: 6
> Terminating Process:   Gnucash [1602]
> 
> Application Specific Information:
> abort() called
> 
> 
> Thread 0 Crashed::  Dispatch queue: com.apple.main-thread
> 0   libsystem_kernel.dylib   0x192cb1700 __pthread_kill + 8
> 1   libsystem_pthread.dylib  0x192ce9f70 pthread_kill + 288
> 2   libsystem_c.dylib0x192bf6908 abort + 128
> 3   libgc.1.dylib0x102a4ff6c 
> GC_add_root

Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Bruce Griffis]

If I get receipts e-mailed, is there a way to link them to an expense or 
asset?


On 11/6/24 15:25, Liz wrote:

On Wed, 6 Nov 2024 10:49:15 -0800
"Stephen M. Butler"  wrote:


Paper burns in a fire also.  So need offsite backup.

I'd put some better filtering on your email to snag the good emails
into known folders as they come in -- even if you don't read them.

I agree with these suggestions.
My email has many many filters into about 110 folders. It took a long
while to get there, but I benefit overall now.
Every sales email when I have agreed to have the emails sent goes into
a folder "Buy Me". They stay about 2 months and then get deleted
automatically. I don't waste any time reading any of them unless I want
to order, say new socks, and I will then look at the emails to see if
there are any valid discount codes for socks in the "Buy Me" folder.

All of my offsite backup is at my son's house. Likewise all of his
offsite backup is at mine. That is automated, so I keep my scanned
receipts another day or two and then shred them.

Liz
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Stephen M. Butler]

On 11/6/24 12:32, Bruce Griffis wrote:
If I get receipts e-mailed, is there a way to link them to an expense 
or asset?


Either save/print the email as a document or save the (usually) attached 
pdf and then link it per the docs.


On 11/6/24 15:25, Liz wrote:

On Wed, 6 Nov 2024 10:49:15 -0800
"Stephen M. Butler"  wrote:


Paper burns in a fire also.  So need offsite backup.

I'd put some better filtering on your email to snag the good emails
into known folders as they come in -- even if you don't read them.

I agree with these suggestions.
My email has many many filters into about 110 folders. It took a long
while to get there, but I benefit overall now.
Every sales email when I have agreed to have the emails sent goes into
a folder "Buy Me". They stay about 2 months and then get deleted
automatically. I don't waste any time reading any of them unless I want
to order, say new socks, and I will then look at the emails to see if
there are any valid discount codes for socks in the "Buy Me" folder.

All of my offsite backup is at my son's house. Likewise all of his
offsite backup is at mine. That is automated, so I keep my scanned
receipts another day or two and then shred them.

Liz
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Re: [GNC] Dealing with mutual funds

[sunfish62--- via gnucash-user]

According to H&R Block, determining your basis involves "generally the purchase 
price plus any commissions or fees paid."

So, unless I'm missing something, no, your brokerage *won't* report a gain in 
this example, since gains are calculated against your basis, and not the price. 
And basis includes fees. 

⁣David T. ​

On Nov 5, 2024, 11:13 PM, at 11:13 PM, R Losey  wrote:
>A very interesting way to look at it; I agree that many exchange
>services
>have a "worse" rate because it includes their fee; others show a "good"
>rate, but tack on fees. And clearly, if there is no fee shown in a
>receipt,
>one cannot enter calculate it.
>
>Although your statements about the stock are true as far as they go, I
>would have thought that if you purchase a stock at $9.50/share, that is
>the
>"price".  Your "cost" is actually $10/share.  My understanding is that
>if
>you sell it for $9.75/share, the brokerage will report that you have a
>gain
>of $0.25/share, and one will be liable for applicable taxes on capital
>gains.  "Price" and "cost" are not the same thing.
>
>
>On Mon, Nov 4, 2024 at 10:23 PM sunfis...@yahoo.com
>
>wrote:
>
>> Note: I am not an accountant, and am based in the US, whose laws will
>> differ from Switzerland's.
>>
>> I agree that the Dividends account belongs under Income.
>>
>> As an overview, Richard, I'd point out that if you buy something for
>1000,
>> and 10 of the cost is for tax (or delivery, or service charges, or
>> whatever), your cost is still 1000. While it may be interesting to
>identify
>> those specifics, for personal books, it is a lot of work that has
>little
>> benefit.
>>
>> In specific:
>>
>> Many forex outfits I encounter don't even tell you their fees. They
>simply
>> tell you the final exchange rate you receive. To track the fees,
>you'd have
>> to know the inner workings of each firm and calculate them yourself
>(or
>> know the rate they are getting, and calculate the difference) .
>Personally,
>> it's not important information for the amount of work involved. (This
>is
>> similar to the recurring discussion about mortgage payments that do
>not
>> match)
>>
>> Similarly, with the stock, you can say that you bought that stock at
>9.50
>> a share, but if you don't recoup the service charge, you'll still
>lose
>> money when you sell at 9.75 a share. Moreover, in GnuCash, if you use
>the
>> lot feature to manage capital gains, it will mis-calculate the gains
>if you
>> track the service fees separately. At least, that was my experience
>when I
>> used the lot feature some years back.  (I stopped using it for
>various
>> reasons)
>>
>> And a final note: GnuCash never stores the exchange rate. It
>calculates it
>> from the two (actual) amounts include in the transaction. Focusing on
>the
>> number there (and whether it matches what the broker says the share
>price
>> is) will result in dissatisfied experiences since it never matches.
>>
>> David T.
>> On Nov 5, 2024, at 3:59 AM, R Losey  wrote:
>>>
>>> Hello.
>>>
>>> I don't think that the "USD Dividends" would be under IBKR - that
>should be
>>> somewhere else, probably under "Income" somewhere. When you are paid
>a
>>> dividend, it either goes into the "Cash" fund, or else it is
>reinvested and
>>> more stock is purchased.  If the dividends are invested, you'd have
>a
>>> "purchase" of that stock.  For example, if you received $100 in
>dividends
>>> and it purchased 5 shares of VT stock (using simple numbers to keep
>it
>>> easy), you have a transaction in IBKR-VT that purchased 5 shares for
>$100
>>> and the "other" account would be an income account -- for me, it
>goes in
>>> "Income:Investment Income:Taxable:Dividends".
>>>
>>> Other comments -- see below, but I do want to note (as others have)
>that I
>>> am not an accountant.
>>>
>>>
>>> On Sun, Nov 3, 2024 at 4:25 AM Boniforti Flavio
>
>>> wrote:
>>>
>>>  Hi Richard.
  I think I was already going that route -->
  [image: image.png]

  As of now, I have just put all the CHF Cash in that account.
  As I've added CHF in 5-6 different transactions and in between
>those I
  have also converted to USD and bought VT stocks, would I need to
>zero the
  "CHF Cash" account, then add each CHF wire transfer transaction
  individually?
>>>
>>>
>>>
>>> If each wire transaction is separate, there is the chance that the
>exchange
>>> rate would be different, so I would enter them as different
>transactions.
>>>
>>> But unless you take all of the funds from the CHF Cash account, it
>doesn't
>>> need to be zeroed.  Assuming that there is $1000 in CHF Cash and
>$1000 in
>>> USD Cash, you could remove any or all of the CHF Cash, and then add
>the
>>> appropriate USD amount to the USD Cash account.
>>>
>>> Next, you would have a transaction for the purchase of VT stock,
>with the
>>> funds comes from the USD Cash account.
>>>
>>>
>>>
>>>  And then for each currency conversion I did, create the according
  transaction between "CHF Cash" and "USD Cash" accoun

Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Kalpesh Patel]

Making digital copies into cloud, albeit in a foggy one, is a lot easier
than sending paper copies to Iron Mountain for safe keeping. Then there is
cost of keeping digital copies vs physical copies. 

Most vendors -- at least credit cards, banking and investment houses --
provide digital copies of most types of statements that can be downloaded
easily.

Here is guide for small business documents retention time frames:
https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-docume
nts
For personal documents: https://www.suzeorman.com/resources/record-keeping


-Original Message-
From: Adam Funk  
Sent: Wednesday, November 06, 2024 12:00 PM
To: gnucash-u...@lists.gnucash.org
Subject: Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

On 2024-11-06, Tom Balazs wrote:

> How do you store all the paperwork related to your bookkeeping? Sorry 
> if this is a bit off topic.
>
> I now file all incoming (bookkeeping related) paper mail in a series 
> of 3-ring binders. Occasionally, I move older statements to an "archive"
> folder and store them in another room. I don't really want to put an 
> ugly
> 3- or 4-drawer filing cabinet in this room. But, my collection of
"current"
> financial folders is becoming unwieldy.
>
> I try to avoid all the go-green, switch to digital statement appeals 
> because I get so much junk in my email that it's hard to find the 
> relevant/important stuff. I like getting statements etc. as paper mail.
>
> I could scan documents, but I would be hesitant to throw out my paper 
> documents, because of the risk of digital data loss (computer failure, 
> etc).

IMO it's much easier to make offsite backups of digital documents than paper
ones.



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Re: [GNC] Dealing with mutual funds

[Boniforti Flavio]

Hi David.
I'm replying to your feedback as it's less text :-) I'll reply to Richard's
afterwards as well - thanks to you both already!

And a final note: GnuCash never stores the exchange rate. It calculates it
> from the two (actual) amounts include in the transaction. Focusing on the
> number there (and whether it matches what the broker says the share price
> is) will result in dissatisfied experiences since it never matches.


Are you saying that if I enter a transaction which involves currency
exchange and I look at that transaction in two months, the numbers won't be
the same anymore?

https://www.instagram.com/boniforti_music
https://soundcloud.com/boniforti_music
https://bonny-j.bandcamp.com


Am Di., 5. Nov. 2024 um 05:23 Uhr schrieb sunfis...@yahoo.com <
sunfis...@yahoo.com>:

> Note: I am not an accountant, and am based in the US, whose laws will
> differ from Switzerland's.
>
> I agree that the Dividends account belongs under Income.
>
> As an overview, Richard, I'd point out that if you buy something for 1000,
> and 10 of the cost is for tax (or delivery, or service charges, or
> whatever), your cost is still 1000. While it may be interesting to identify
> those specifics, for personal books, it is a lot of work that has little
> benefit.
>
> In specific:
>
> Many forex outfits I encounter don't even tell you their fees. They simply
> tell you the final exchange rate you receive. To track the fees, you'd have
> to know the inner workings of each firm and calculate them yourself (or
> know the rate they are getting, and calculate the difference) . Personally,
> it's not important information for the amount of work involved. (This is
> similar to the recurring discussion about mortgage payments that do not
> match)
>
> Similarly, with the stock, you can say that you bought that stock at 9.50
> a share, but if you don't recoup the service charge, you'll still lose
> money when you sell at 9.75 a share. Moreover, in GnuCash, if you use the
> lot feature to manage capital gains, it will mis-calculate the gains if you
> track the service fees separately. At least, that was my experience when I
> used the lot feature some years back.  (I stopped using it for various
> reasons)
>
> And a final note: GnuCash never stores the exchange rate. It calculates it
> from the two (actual) amounts include in the transaction. Focusing on the
> number there (and whether it matches what the broker says the share price
> is) will result in dissatisfied experiences since it never matches.
>
> David T.
> On Nov 5, 2024, at 3:59 AM, R Losey  wrote:
>>
>> Hello.
>>
>> I don't think that the "USD Dividends" would be under IBKR - that should be
>> somewhere else, probably under "Income" somewhere. When you are paid a
>> dividend, it either goes into the "Cash" fund, or else it is reinvested and
>> more stock is purchased.  If the dividends are invested, you'd have a
>> "purchase" of that stock.  For example, if you received $100 in dividends
>> and it purchased 5 shares of VT stock (using simple numbers to keep it
>> easy), you have a transaction in IBKR-VT that purchased 5 shares for $100
>> and the "other" account would be an income account -- for me, it goes in
>> "Income:Investment Income:Taxable:Dividends".
>>
>> Other comments -- see below, but I do want to note (as others have) that I
>> am not an accountant.
>>
>>
>> On Sun, Nov 3, 2024 at 4:25 AM Boniforti Flavio 
>> wrote:
>>
>>  Hi Richard.
>>>  I think I was already going that route -->
>>>  [image: image.png]
>>>
>>>  As of now, I have just put all the CHF Cash in that account.
>>>  As I've added CHF in 5-6 different transactions and in between those I
>>>  have also converted to USD and bought VT stocks, would I need to zero the
>>>  "CHF Cash" account, then add each CHF wire transfer transaction
>>>  individually?
>>
>>
>>
>> If each wire transaction is separate, there is the chance that the exchange
>> rate would be different, so I would enter them as different transactions.
>>
>> But unless you take all of the funds from the CHF Cash account, it doesn't
>> need to be zeroed.  Assuming that there is $1000 in CHF Cash and $1000 in
>> USD Cash, you could remove any or all of the CHF Cash, and then add the
>> appropriate USD amount to the USD Cash account.
>>
>> Next, you would have a transaction for the purchase of VT stock, with the
>> funds comes from the USD Cash account.
>>
>>
>>
>>  And then for each currency conversion I did, create the according
>>>  transaction between "CHF Cash" and "USD Cash" accounts, after which I would
>>>  add the VT purchase transactions - right?
>>
>>
>>
>> That sounds right to me.
>>
>>
>>
>>  If I do it like that, I could "hide" the ForEx trading fees by simply
>>>  adjusting the conversion rate (like if I had converted CHF 1'000.- and I
>>>  got USD 1'140.- and paid 1 USD fees, I could just "ignore" the fee and
>>>  adjust the conversion rate so that it gives CHF 1000 --> USD 1140). Would
>>>  that work?
>>
>>
>>
>> It may

Re: [GNC] Display colors

[Liz]

On Wed, 6 Nov 2024 09:41:17 -0500
Ed Greenberg  wrote:

> I would like some indication other than the title bar of where I am. 
> Perhaps colors in the green-bar areas or the top button bar, or some 
> other VERY NOTICEABLE indication.

I have each of my 4 files open attached to a different corner of the
screen. So the home accounts are in the top left and my business in the
top right. 
I recall once an option for colours to mark accounts, and I found this
on the accounts page. I set colours for two open accounts, and nothing
happened. Checking on the web for help, then to Preferences, Accounts,
Show the account colour on tabs and now I have some coloured tabs.

Liz
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Stephen M. Butler]

On 11/6/24 11:38, Kalpesh Patel wrote:

Here is guide for small business documents retention time frames:
https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-docume
nts

Link returns 404 - Page not found
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Liz]

On Wed, 6 Nov 2024 10:49:15 -0800
"Stephen M. Butler"  wrote:

> Paper burns in a fire also.  So need offsite backup.
> 
> I'd put some better filtering on your email to snag the good emails
> into known folders as they come in -- even if you don't read them.

I agree with these suggestions.
My email has many many filters into about 110 folders. It took a long
while to get there, but I benefit overall now.
Every sales email when I have agreed to have the emails sent goes into
a folder "Buy Me". They stay about 2 months and then get deleted
automatically. I don't waste any time reading any of them unless I want
to order, say new socks, and I will then look at the emails to see if
there are any valid discount codes for socks in the "Buy Me" folder.

All of my offsite backup is at my son's house. Likewise all of his
offsite backup is at mine. That is automated, so I keep my scanned
receipts another day or two and then shred them.

Liz
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Re: [GNC] Stock Purchase Throws off Trial Balance

[Patrick James via gnucash-user]

What I have observed is that the trial balance report is based on some sort of 
"averaging," and not debits/credits. There are a few reports on this.

Quoting John Ralls:

""Average Cost" in this case doesn't mean what normal people would think. The 
function finds all of the splits in all of the non-trading accounts that 
involve currencies other than the parent transaction's currency and creates the 
scheme equivalent of a table that looks something like 
  comm1 comm2 quantity value
where comm1 is the transaction currency, comm2 is the split commodity, quantity 
is the total number of split-commodity units and value the total number of 
transaction-currency units.

Note that the transaction currency is determined by the account-register you 
start out in, so one would expect that if all of the transactions are initiated 
from the Checking Account register the table will look like
  USD  EUR 1/100  21000/100

Fiddling around with the numbers shows that the resulting exchange rate is the 
trading gain divided by the residual amount in the EUR account, so that the 
value balance in the EUR account is always the trading gain. 

Unfortunately figuring out what gnc:get-exchange-cost-totals 
(https://github.com/Gnucash/gnucash/blob/master/src/report/report-system/commodity-utilities.scm#L624)
 is really doing exceeds my limited Scheme ability."

> On 11/06/2024 2:06 PM PST Dr. Timothy B. Jones  wrote:
> 
>  
> Greetings:
> 
> I am on the 5.9 version of GCUCash for Windows.  I have been doing stock 
> trades since 2016 on the software without this issue.  However today I made 
> the following STOCK PURCHASE and entered it just as I have for years.  
> (Bought 250 shares of GCI for $667.50)  The transaction looks like this:
> 
> DEBIT GCI STOCK  $667.50
> DEBIT TRADING CURRENCY $667.50
> 
> CREDIT CASH $667.50
> CREDIT TRADING:GCI $667.50
> 
> This is consistent with how hundreds of other purchases have posted.  
> HOWEVER, this particular post is putting my Trial Balance off by $667.50 (the 
> debit side $667.50 lower than the credit side).  I have done everything I 
> know how to do to figure out why this particular buy transaction would throw 
> it off when it is obviously balanced.  If I delete it, the Trial Balance goes 
> back to balanced, so there is no doubt this transaction is causing the issue.
> 
> Thoughts?  Am I missing something obvious?
> 
> Thank you!!  Timothy
> 
> Timothy B. Jones, Ed.D.
> Author, International Speaker & Consultant
> (214) 252-0489
> http://www.timothybjones.net
> 
> 
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[GNC] Display colors

[Ed Greenberg]

I have four gnucash files, and I launch them from individual icons by 
specifying the filename.  (Me, my parents, my business and my test instance)


I would like some indication other than the title bar of where I am. 
Perhaps colors in the green-bar areas or the top button bar, or some 
other VERY NOTICEABLE indication.


Is there any way to control this on a gnucash file basis?

Version: 5.5
Build ID: 5.5+(2023-12-16)
Finance::Quote: 1.59

OS: Ubuntu 24.04

Desktop: Mate Desktop, a Gnome 2 clone

Thanks,

Ed Greenberg

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Re: [GNC] Newbie trouble deleting transaction

[Keith McKenna via gnucash-user]

R Losey wrote:

I have never had any issue with it... it's kind of like a prompt at a
terminal, waiting for input.

I'm impressed that you don't foresee ever making any manual entries...


Ionce did find a mistake that the bank had made. Once in 10 years is not 
a bad record, but it can happen. If it had a large transaction and I had 
downloaded it, I would never have got it and neen out a fair amount of 
money.


Regards
Keith McKenna

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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[William Prescott]

How long do you expect optical media to be supported. None of the last three 
computers I bought have an optical drive. External ones are available, for now 
at least. Long term archiving has to include a plan for migrating to new media 
as required.

Best wishes,
Will


Burn RW optical discs and archive, make at least 2 copies, copy to new
discs at their 5 year anniversary, or sooner, to reduce risk of bitrot.
(Erase the old discs, then reuse for other purposes, or even for the
secondary backup copies.) Don't append to already burnt discs but use
new ones for more data and whenever there is an error or omission, to
reduce risk of data loss. RW discs are metal media. Archival R discs are
available with dye-sub media, that claim a minimum 50 year lifetime in
storage. They are expensive. RW discs are often more affordable. (just
be sure to avoid the cheap ones.) Always verify writes. It helps to have
on-disc checksums. If using directory-per-file, file checksums can also
be kept in each doc's directory.


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Re: [GNC] GnuCash 5.9 on macOS 15.2 Dev Beta

[Seth Hamstead]

Testing on macOS 15.2 developer beta 2 which was released this week and still 
getting crashes (report below).  

To be clear, I realize I am testing this on a beta and do not have any 
expectations for the GnuCash developers to necessarily fix this right now, I 
would bet that the issue is probably in the macOS side.  I initially asked 
about this since I was unsure if I had corrupted my GnuCash installation or if 
others were seeing the same thing on macOS 15.2 betas.  Since it was confirmed 
that others are seeing this issue, I have sent crash reports to Apple 
developers to log the issue on their side and am sending this message so that 
other GnuCash users can be aware of the incompatibility at this time.



-
Translated Report (Full Report Below)
-

Process:   Gnucash [46365]
Path:  /Applications/Gnucash.app/Contents/MacOS/Gnucash
Identifier:org.gnucash.Gnucash
Version:   5.9-1 (5.9-1)
Code Type: ARM-64 (Native)
Parent Process:launchd [1]
User ID:   501

Date/Time: 2024-11-06 12:04:08.5059 -0600
OS Version:macOS 15.2 (24C5073e)
Report Version:12
Anonymous UUID:51D03E86-C61A-2F10-0B33-F3B81FD8787F


Time Awake Since Boot: 68000 seconds

System Integrity Protection: enabled

Crashed Thread:0  Dispatch queue: com.apple.main-thread

Exception Type:EXC_CRASH (SIGABRT)
Exception Codes:   0x, 0x

Termination Reason:Namespace SIGNAL, Code 6 Abort trap: 6
Terminating Process:   Gnucash [46365]

Application Specific Information:
abort() called


> On Nov 6, 2024, at 11:29, davelist--- via gnucash-user 
>  wrote:
> 
> Yes, it also seems to work for me on macOS 15.1. I have not tried the 15.2 
> beta.
> 
> Dave
> 
>> On Nov 6, 2024, at 12:33 AM, William Prescott  wrote:
>> 
>> Thanks John,
>> 
>> I've gotten one other confirmation. I'm going to update to 15.1 tonight.
>> 
>> Best wishes,
>> Will
>> 
>> On 2 Nov 2024, at 20:42, John Ralls  wrote:
>> 
>> I have, plus David Reiser reported yesterday "No problems on 15.1 using 
>> Gnucash 5.9 arm-64 version”.
>> 
>> Regards,
>> John Ralls
>> 
>> 
>>> On Nov 2, 2024, at 18:26, William Prescott  wrote:
>>> 
>>> From Seth's comment below, it appears that the problem is only with MacOS 
>>> 15.2, the public beta. Has anyone else confirmed that Gnucash 5.9-1 runs 
>>> okay on MacOS 15.1?
>>> 
>>> Best wishes,
>>> Will
>>> 
>>> On 2 Nov 2024, at 14:04, John Ralls  wrote:
>>> 
>>> I tried to work around this by building libgc as a static library and 
>>> linking it to guile with -hidden-l that’s supposed to keep its symbols 
>>> private. Dyld found it anyway:
>>> Thread 0 Crashed::  Dispatch queue: com.apple.main-thread
>>> 0   libsystem_kernel.dylib   0x19829d700 __pthread_kill + 8
>>> 1   libsystem_pthread.dylib  0x1982d5f70 pthread_kill + 288
>>> 2   libsystem_c.dylib0x1981e2908 abort + 128
>>> 3   libguile-2.2.1.dylib 0x1031c7584 
>>> GC_add_roots_inner.cold.1 + 36 (mark_rts.c:253)
>>> 4   libguile-2.2.1.dylib 0x1031bd040 GC_add_roots_inner + 
>>> 308 (mark_rts.c:253)
>>> 5   libguile-2.2.1.dylib 0x1031b6018 GC_dyld_image_add + 
>>> 336 (dyn_load.c:1344)
>>> 6   dyld 0x197f62fe0 invocation function 
>>> for block in dyld4::RuntimeState::notifyLoad(std::__1::span>> const*, 18446744073709551615ul> const&) + 248
>>> 
>>> I’ve filed feedback with Apple. I can’t think of another way to work around 
>>> it; I haven’t found a way to disable WritingTools inserting itself in the 
>>> NSView.
>>> 
>>> Regards,
>>> John Ralls
>>> 
>>> 
 On Oct 30, 2024, at 20:46, John Ralls  wrote:
 
 Save yourself the trouble of diving in to the rabbit hole and notice that 
 the stack trace features WritingToolsUILibraryCore in Frame 11.  It looks 
 like it’s trying to insert Writing Tools stuff into a menu. The actual 
 crash seems to be in libgc, a dependency of Guile.
 
 Homebrew just wraps our dmg. You can prove this to yourself by running 
 codesign on Gnucash.app to see who signed it.
 
 Regards,
 John Ralls
 
> On Oct 30, 2024, at 07:45, Seth Hamstead  wrote:
> 
> Thank you for confirming.  That is the same crash report I’m getting 
> (which I now realized I should have included).  I also tried installing 
> it via brew and got the same results.  Spun up a virtual machine with 
> macOS15.1 on the same system and it launched fine.  I see a possible 
> rabbit hole in my future.
> 
> Seth Hamstead
> s...@hamstead.net
> 
>> On Oct 30, 2024, at 09:32, David Reiser  wrote:
>> 
>> 
>> 
>>> On Oct 28, 2024, at 17:55, Seth Hamstead  wrote:
>>> 
>>> Is anyone having issues using GnuCash 5.9 on Apple Silicon 

Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Stephen M. Butler]

On 11/6/24 08:59, Adam Funk wrote:

On 2024-11-06, Tom Balazs wrote:


How do you store all the paperwork related to your bookkeeping? Sorry if
this is a bit off topic.

I now file all incoming (bookkeeping related) paper mail in a series of
3-ring binders. Occasionally, I move older statements to an "archive"
folder and store them in another room. I don't really want to put an ugly
3- or 4-drawer filing cabinet in this room. But, my collection of "current"
financial folders is becoming unwieldy.

I try to avoid all the go-green, switch to digital statement appeals
because I get so much junk in my email that it's hard to find the
relevant/important stuff. I like getting statements etc. as paper mail.

I could scan documents, but I would be hesitant to throw out my paper
documents, because of the risk of digital data loss (computer failure,
etc).

IMO it's much easier to make offsite backups of digital documents than
paper ones.


Paper burns in a fire also.  So need offsite backup.

I'd put some better filtering on your email to snag the good emails into 
known folders as they come in -- even if you don't read them.

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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[dewaj]

On Wed, 6 Nov 2024 11:29:32 -0500
Tom Balazs  wrote:

> How do you store all the paperwork related to your bookkeeping? Sorry
> if this is a bit off topic.


How do I do it???

Hmm... Well...

Scan all documents on receipt, file paper away in a 1-year round-robin
system, shred when they cycle round again. Save each doc in it's own
directory, with OCR, index, etc., and make searchable. Keep tax and
legal paper docs for not less than 10 years, which is the same rule as
for corporate legal and tax records. Mark your scanned docs immediately
so that you know that they have been scanned. 

Burn RW optical discs and archive, make at least 2 copies, copy to new
discs at their 5 year anniversary, or sooner, to reduce risk of bitrot.
(Erase the old discs, then reuse for other purposes, or even for the
secondary backup copies.) Don't append to already burnt discs but use
new ones for more data and whenever there is an error or omission, to
reduce risk of data loss. RW discs are metal media. Archival R discs are
available with dye-sub media, that claim a minimum 50 year lifetime in
storage. They are expensive. RW discs are often more affordable. (just
be sure to avoid the cheap ones.) Always verify writes. It helps to have
on-disc checksums. If using directory-per-file, file checksums can also
be kept in each doc's directory.

It also helps to write a procedure for the process. The procedure can be
changed at any time as practices, etc., improve. Be sure to version
changes so that you know where you're at.

> I try to avoid all the go-green, switch to digital statement appeals
> because I get so much junk in my email that it's hard to find the
> relevant/important stuff. I like getting statements etc. as paper
> mail.

It is for their convenience, not yours. Eventually, they will stop
producing paper, and if you want paper you must produce it yourself.

> I could scan documents, but I would be hesitant to throw out my paper
> documents, because of the risk of digital data loss (computer failure,
> etc).

Keep your paper for a time in case of catastrophic loss, make multiple
copies, backups, of your data. and index, index, index, so that it is
easier to find. 

Also, audit your data from time to time to ensure that nothing has been
lost, misplaced, et cetera.

Just do whatever you think is best for your recordskeeping. The above is
certainly not gospel. It merely works for me.

Good luck!
--
dj
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Kalpesh Patel]

If you clicked on the link from the digest then your OS probably left out last 
three characters of the link ("nts" part).

Looks like chopping off is an artifact of the list server ... cut and paste 
from below what is between two single quotes as a single URI line. 

'https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-documents'

-Original Message-
From: Stephen M. Butler  
Sent: Wednesday, November 06, 2024 3:15 PM
To: gnucash-user@gnucash.org
Subject: Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

On 11/6/24 11:38, Kalpesh Patel wrote:
> Here is guide for small business documents retention time frames:
> https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-docume
> nts
Link returns 404 - Page not found

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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Adam Funk]

On 2024-11-06, Tom Balazs wrote:

> How do you store all the paperwork related to your bookkeeping? Sorry if
> this is a bit off topic.
>
> I now file all incoming (bookkeeping related) paper mail in a series of
> 3-ring binders. Occasionally, I move older statements to an "archive"
> folder and store them in another room. I don't really want to put an ugly
> 3- or 4-drawer filing cabinet in this room. But, my collection of "current"
> financial folders is becoming unwieldy.
>
> I try to avoid all the go-green, switch to digital statement appeals
> because I get so much junk in my email that it's hard to find the
> relevant/important stuff. I like getting statements etc. as paper mail.
>
> I could scan documents, but I would be hesitant to throw out my paper
> documents, because of the risk of digital data loss (computer failure,
> etc).

IMO it's much easier to make offsite backups of digital documents than
paper ones.

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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Patrick James via gnucash-user]

Tom,

I personally run paperless-ngx (FOSS and actively developed) on a Synology NAS 
(DS920+). Then I backup my data regularly to multiple locations, including 
online storage.

Paperless-ngx allows for "Archive Serial Number (ASN)," which can be used to 
store the paper documents in order received/scanned, and then when one of the 
paper documents is needed, it's a matter of pulling that serial number.

If desired, there is OCR. I use it, and now I can search for a document by 
phrases of text.

After digitizing, I keep paper receipts in envelopes, one envelope for each 
month, for merchandise returns and such. Most other documents, bank statements, 
utility bills, credit card statements, and so on, I only keep the digital copy. 
In general, when I need to review a receipt, I don't go to the paper copy, I 
just search on paperless-ngx, and I get the information I need right away.

What I can say is that I'm able to locate documents much faster (nearly 
immediate), have all the documents organized in the way I want (sorting), group 
documents together using tags, and paperless-ngx also keeps track of when I 
added the document, the date of the document, and other data.

The switch from paper to paperless took some effort, but looking back, I can 
say I made the right decision.

I mentioned that I backup my data above. I also keep a copy of my GnuCash data 
files on that same Synology NAS, and then I include them in my daily backups. 
If there were a major disaster, I could not recover destroyed paper, but I 
could recover the digital copies quickly and easily from my online backups.



> On 11/06/2024 8:29 AM PST Tom Balazs  wrote:
> 
>  
> How do you store all the paperwork related to your bookkeeping? Sorry if
> this is a bit off topic.
> 
> I now file all incoming (bookkeeping related) paper mail in a series of
> 3-ring binders. Occasionally, I move older statements to an "archive"
> folder and store them in another room. I don't really want to put an ugly
> 3- or 4-drawer filing cabinet in this room. But, my collection of "current"
> financial folders is becoming unwieldy.
> 
> I try to avoid all the go-green, switch to digital statement appeals
> because I get so much junk in my email that it's hard to find the
> relevant/important stuff. I like getting statements etc. as paper mail.
> 
> I could scan documents, but I would be hesitant to throw out my paper
> documents, because of the risk of digital data loss (computer failure,
> etc).
> 
> Tom
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[GNC] Stock Purchase Throws off Trial Balance

[Dr. Timothy B. Jones]

Greetings:

I am on the 5.9 version of GCUCash for Windows.  I have been doing stock trades 
since 2016 on the software without this issue.  However today I made the 
following STOCK PURCHASE and entered it just as I have for years.  (Bought 250 
shares of GCI for $667.50)  The transaction looks like this:

DEBIT GCI STOCK  $667.50
DEBIT TRADING CURRENCY $667.50

CREDIT CASH $667.50
CREDIT TRADING:GCI $667.50

This is consistent with how hundreds of other purchases have posted.  HOWEVER, 
this particular post is putting my Trial Balance off by $667.50 (the debit side 
$667.50 lower than the credit side).  I have done everything I know how to do 
to figure out why this particular buy transaction would throw it off when it is 
obviously balanced.  If I delete it, the Trial Balance goes back to balanced, 
so there is no doubt this transaction is causing the issue.

Thoughts?  Am I missing something obvious?

Thank you!!  Timothy

Timothy B. Jones, Ed.D.
Author, International Speaker & Consultant
(214) 252-0489
http://www.timothybjones.net


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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Michael or Penny Novack via gnucash-user]

I try to avoid all the go-green, switch to digital statement appeals
because I get so much junk in my email that it's hard to find the
relevant/important stuff. I like getting statements etc. as paper mail.


If using email (as opposed to webmail) your email client might be able 
to help with this.


I would not be dealing with  any digital statements if I were dependent 
on finding them in the "in box". But all that appears in my inbox folder 
are incoming mails from senders for whom I have not written a message 
filter rule.


In other words, I have statements (and other emails) from business 
entity XYZ? Then I have a email folder  XYZ and a rule that sends emails 
from XYZ to the XYZ folder (so they appear as new emails THERE and not 
buried among the new emails in the inbox folder. Same with vendors with 
whom I do business. Frequently, then their own folder, rarely, the the 
misc vendors folder. Ditto for organizations. These folders in a logical 
tree structure, high level folders like vendors, charities, orgs, etc.


If your mail client can't do this, you probably should try a different 
mail client. Should also provide for individual folder retention, 
marking to ignore that, etc.


Michael D Novack

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Re: [GNC] Dealing with mutual funds

[Boniforti Flavio]

Ah ok - that's fine with me then.
F.

https://www.instagram.com/boniforti_music
https://soundcloud.com/boniforti_music
https://bonny-j.bandcamp.com


Am Mi., 6. Nov. 2024 um 22:50 Uhr schrieb sunfis...@yahoo.com <
sunfis...@yahoo.com>:

> No. $6 (real amount) and 13 GBP (another real amount) are entered. The
> ratio between these two numbers will remain the same always.
>
> But if GnuCash reports the price as 0.4615384615 and your broker says it's
> .46, are you going to worry that your books don't match your broker?
>
> David T.
> On Nov 6, 2024, at 10:45 PM, Boniforti Flavio 
> wrote:
>>
>> Hi David.
>> I'm replying to your feedback as it's less text :-) I'll reply to
>> Richard's afterwards as well - thanks to you both already!
>>
>> And a final note: GnuCash never stores the exchange rate. It calculates
>>> it from the two (actual) amounts include in the transaction. Focusing on
>>> the number there (and whether it matches what the broker says the share
>>> price is) will result in dissatisfied experiences since it never matches.
>>
>>
>> Are you saying that if I enter a transaction which involves currency
>> exchange and I look at that transaction in two months, the numbers won't be
>> the same anymore?
>>
>> https://www.instagram.com/boniforti_music
>> https://soundcloud.com/boniforti_music
>> https://bonny-j.bandcamp.com
>>
>>
>> Am Di., 5. Nov. 2024 um 05:23 Uhr schrieb sunfis...@yahoo.com <
>> sunfis...@yahoo.com>:
>>
>>> Note: I am not an accountant, and am based in the US, whose laws will
>>> differ from Switzerland's.
>>>
>>> I agree that the Dividends account belongs under Income.
>>>
>>> As an overview, Richard, I'd point out that if you buy something for
>>> 1000, and 10 of the cost is for tax (or delivery, or service charges, or
>>> whatever), your cost is still 1000. While it may be interesting to identify
>>> those specifics, for personal books, it is a lot of work that has little
>>> benefit.
>>>
>>> In specific:
>>>
>>> Many forex outfits I encounter don't even tell you their fees. They
>>> simply tell you the final exchange rate you receive. To track the fees,
>>> you'd have to know the inner workings of each firm and calculate them
>>> yourself (or know the rate they are getting, and calculate the difference)
>>> . Personally, it's not important information for the amount of work
>>> involved. (This is similar to the recurring discussion about mortgage
>>> payments that do not match)
>>>
>>> Similarly, with the stock, you can say that you bought that stock at
>>> 9.50 a share, but if you don't recoup the service charge, you'll still lose
>>> money when you sell at 9.75 a share. Moreover, in GnuCash, if you use the
>>> lot feature to manage capital gains, it will mis-calculate the gains if you
>>> track the service fees separately. At least, that was my experience when I
>>> used the lot feature some years back.  (I stopped using it for various
>>> reasons)
>>>
>>> And a final note: GnuCash never stores the exchange rate. It calculates
>>> it from the two (actual) amounts include in the transaction. Focusing on
>>> the number there (and whether it matches what the broker says the share
>>> price is) will result in dissatisfied experiences since it never matches.
>>>
>>> David T.
>>> On Nov 5, 2024, at 3:59 AM, R Losey  wrote:

 Hello.

 I don't think that the "USD Dividends" would be under IBKR - that should be
 somewhere else, probably under "Income" somewhere. When you are paid a
 dividend, it either goes into the "Cash" fund, or else it is reinvested and
 more stock is purchased.  If the dividends are invested, you'd have a
 "purchase" of that stock.  For example, if you received $100 in dividends
 and it purchased 5 shares of VT stock (using simple numbers to keep it
 easy), you have a transaction in IBKR-VT that purchased 5 shares for $100
 and the "other" account would be an income account -- for me, it goes in
 "Income:Investment Income:Taxable:Dividends".

 Other comments -- see below, but I do want to note (as others have) that I
 am not an accountant.


 On Sun, Nov 3, 2024 at 4:25 AM Boniforti Flavio 
 wrote:

  Hi Richard.
>  I think I was already going that route -->
>  [image: image.png]
>
>  As of now, I have just put all the CHF Cash in that account.
>  As I've added CHF in 5-6 different transactions and in between those I
>  have also converted to USD and bought VT stocks, would I need to zero the
>  "CHF Cash" account, then add each CHF wire transfer transaction
>  individually?



 If each wire transaction is separate, there is the chance that the exchange
 rate would be different, so I would enter them as different transactions.

 But unless you take all of the funds from the CHF Cash account, it doesn't
 need to be zeroed.  Assuming that there is $1000 in CHF Cash and $1000 in
 USD Cash, you could remove any or all 

Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[David Carlson]

While there is a way to link an e-receipt to a transaction, that may or may
not survive a data file trip to a backup location.  I prefer just having a
known folder or group of folders for e-receipts.



On Wed, Nov 6, 2024 at 2:38 PM Stephen M. Butler  wrote:

> On 11/6/24 12:32, Bruce Griffis wrote:
> > If I get receipts e-mailed, is there a way to link them to an expense
> > or asset?
>
> Either save/print the email as a document or save the (usually) attached
> pdf and then link it per the docs.
> >
> > On 11/6/24 15:25, Liz wrote:
> >> On Wed, 6 Nov 2024 10:49:15 -0800
> >> "Stephen M. Butler"  wrote:
> >>
> >>> Paper burns in a fire also.  So need offsite backup.
> >>>
> >>> I'd put some better filtering on your email to snag the good emails
> >>> into known folders as they come in -- even if you don't read them.
> >> I agree with these suggestions.
> >> My email has many many filters into about 110 folders. It took a long
> >> while to get there, but I benefit overall now.
> >> Every sales email when I have agreed to have the emails sent goes into
> >> a folder "Buy Me". They stay about 2 months and then get deleted
> >> automatically. I don't waste any time reading any of them unless I want
> >> to order, say new socks, and I will then look at the emails to see if
> >> there are any valid discount codes for socks in the "Buy Me" folder.
> >>
> >> All of my offsite backup is at my son's house. Likewise all of his
> >> offsite backup is at mine. That is automated, so I keep my scanned
> >> receipts another day or two and then shred them.
> >>
> >> Liz
> >> ___
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-- 
David Carlson
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[GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Tom Balazs]

How do you store all the paperwork related to your bookkeeping? Sorry if
this is a bit off topic.

I now file all incoming (bookkeeping related) paper mail in a series of
3-ring binders. Occasionally, I move older statements to an "archive"
folder and store them in another room. I don't really want to put an ugly
3- or 4-drawer filing cabinet in this room. But, my collection of "current"
financial folders is becoming unwieldy.

I try to avoid all the go-green, switch to digital statement appeals
because I get so much junk in my email that it's hard to find the
relevant/important stuff. I like getting statements etc. as paper mail.

I could scan documents, but I would be hesitant to throw out my paper
documents, because of the risk of digital data loss (computer failure,
etc).

Tom
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Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[R Losey]

I keep my paper copies in a 4-drawer file cabinet with 2 years per drawer;
thus, I have 7 years of archive plus the current year.

When a new year starts, I go through all the papers in the oldest year,
sorting them into three piles:

#1 - keep (papers that still need to be kept; things with warranties that
are still valid; or things that I may still need)
#2 - shred (receipts with information to be kept private - bank statements,
medical records, etc)
#3 - throw away (everything that doesn't fall into the other categories)


On Wed, Nov 6, 2024 at 10:30 AM Tom Balazs  wrote:

> How do you store all the paperwork related to your bookkeeping? Sorry if
> this is a bit off topic.
>
> I now file all incoming (bookkeeping related) paper mail in a series of
> 3-ring binders. Occasionally, I move older statements to an "archive"
> folder and store them in another room. I don't really want to put an ugly
> 3- or 4-drawer filing cabinet in this room. But, my collection of "current"
> financial folders is becoming unwieldy.
>
> I try to avoid all the go-green, switch to digital statement appeals
> because I get so much junk in my email that it's hard to find the
> relevant/important stuff. I like getting statements etc. as paper mail.
>
> I could scan documents, but I would be hesitant to throw out my paper
> documents, because of the risk of digital data loss (computer failure,
> etc).
>
> Tom
> ___
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-- 
_
Richard Losey
rlo...@gmail.com
Micah 6:8
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Re: [GNC] Dealing with mutual funds

[sunfish62--- via gnucash-user]

No. $6 (real amount) and 13 GBP (another real amount) are entered. The ratio 
between these two numbers will remain the same always. 

But if GnuCash reports the price as 0.4615384615 and your broker says it's .46, 
are you going to worry that your books don't match your broker? 

⁣David T. ​

On Nov 6, 2024, 10:45 PM, at 10:45 PM, Boniforti Flavio  
wrote:
>Hi David.
>I'm replying to your feedback as it's less text :-) I'll reply to
>Richard's
>afterwards as well - thanks to you both already!
>
>And a final note: GnuCash never stores the exchange rate. It calculates
>it
>> from the two (actual) amounts include in the transaction. Focusing on
>the
>> number there (and whether it matches what the broker says the share
>price
>> is) will result in dissatisfied experiences since it never matches.
>
>
>Are you saying that if I enter a transaction which involves currency
>exchange and I look at that transaction in two months, the numbers
>won't be
>the same anymore?
>
>https://www.instagram.com/boniforti_music
>https://soundcloud.com/boniforti_music
>https://bonny-j.bandcamp.com
>
>
>Am Di., 5. Nov. 2024 um 05:23 Uhr schrieb sunfis...@yahoo.com <
>sunfis...@yahoo.com>:
>
>> Note: I am not an accountant, and am based in the US, whose laws will
>> differ from Switzerland's.
>>
>> I agree that the Dividends account belongs under Income.
>>
>> As an overview, Richard, I'd point out that if you buy something for
>1000,
>> and 10 of the cost is for tax (or delivery, or service charges, or
>> whatever), your cost is still 1000. While it may be interesting to
>identify
>> those specifics, for personal books, it is a lot of work that has
>little
>> benefit.
>>
>> In specific:
>>
>> Many forex outfits I encounter don't even tell you their fees. They
>simply
>> tell you the final exchange rate you receive. To track the fees,
>you'd have
>> to know the inner workings of each firm and calculate them yourself
>(or
>> know the rate they are getting, and calculate the difference) .
>Personally,
>> it's not important information for the amount of work involved. (This
>is
>> similar to the recurring discussion about mortgage payments that do
>not
>> match)
>>
>> Similarly, with the stock, you can say that you bought that stock at
>9.50
>> a share, but if you don't recoup the service charge, you'll still
>lose
>> money when you sell at 9.75 a share. Moreover, in GnuCash, if you use
>the
>> lot feature to manage capital gains, it will mis-calculate the gains
>if you
>> track the service fees separately. At least, that was my experience
>when I
>> used the lot feature some years back.  (I stopped using it for
>various
>> reasons)
>>
>> And a final note: GnuCash never stores the exchange rate. It
>calculates it
>> from the two (actual) amounts include in the transaction. Focusing on
>the
>> number there (and whether it matches what the broker says the share
>price
>> is) will result in dissatisfied experiences since it never matches.
>>
>> David T.
>> On Nov 5, 2024, at 3:59 AM, R Losey  wrote:
>>>
>>> Hello.
>>>
>>> I don't think that the "USD Dividends" would be under IBKR - that
>should be
>>> somewhere else, probably under "Income" somewhere. When you are paid
>a
>>> dividend, it either goes into the "Cash" fund, or else it is
>reinvested and
>>> more stock is purchased.  If the dividends are invested, you'd have
>a
>>> "purchase" of that stock.  For example, if you received $100 in
>dividends
>>> and it purchased 5 shares of VT stock (using simple numbers to keep
>it
>>> easy), you have a transaction in IBKR-VT that purchased 5 shares for
>$100
>>> and the "other" account would be an income account -- for me, it
>goes in
>>> "Income:Investment Income:Taxable:Dividends".
>>>
>>> Other comments -- see below, but I do want to note (as others have)
>that I
>>> am not an accountant.
>>>
>>>
>>> On Sun, Nov 3, 2024 at 4:25 AM Boniforti Flavio
>
>>> wrote:
>>>
>>>  Hi Richard.
  I think I was already going that route -->
  [image: image.png]

  As of now, I have just put all the CHF Cash in that account.
  As I've added CHF in 5-6 different transactions and in between
>those I
  have also converted to USD and bought VT stocks, would I need to
>zero the
  "CHF Cash" account, then add each CHF wire transfer transaction
  individually?
>>>
>>>
>>>
>>> If each wire transaction is separate, there is the chance that the
>exchange
>>> rate would be different, so I would enter them as different
>transactions.
>>>
>>> But unless you take all of the funds from the CHF Cash account, it
>doesn't
>>> need to be zeroed.  Assuming that there is $1000 in CHF Cash and
>$1000 in
>>> USD Cash, you could remove any or all of the CHF Cash, and then add
>the
>>> appropriate USD amount to the USD Cash account.
>>>
>>> Next, you would have a transaction for the purchase of VT stock,
>with the
>>> funds comes from the USD Cash account.
>>>
>>>
>>>
>>>  And then for each currency conversion I did, create the according
  tran

Re: [GNC] File Cabinet, 3-Ring Binders, Paper Records?

[Fred Bone]

On 06 November 2024 at 12:15, Stephen M. Butler said:

> On 11/6/24 11:38, Kalpesh Patel wrote:
> > Here is guide for small business documents retention time frames:
> > https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-do
> > cume nts
> Link returns 404 - Page not found

Not if you use all of it


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