Tom, I personally run paperless-ngx (FOSS and actively developed) on a Synology NAS (DS920+). Then I backup my data regularly to multiple locations, including online storage.
Paperless-ngx allows for "Archive Serial Number (ASN)," which can be used to store the paper documents in order received/scanned, and then when one of the paper documents is needed, it's a matter of pulling that serial number. If desired, there is OCR. I use it, and now I can search for a document by phrases of text. After digitizing, I keep paper receipts in envelopes, one envelope for each month, for merchandise returns and such. Most other documents, bank statements, utility bills, credit card statements, and so on, I only keep the digital copy. In general, when I need to review a receipt, I don't go to the paper copy, I just search on paperless-ngx, and I get the information I need right away. What I can say is that I'm able to locate documents much faster (nearly immediate), have all the documents organized in the way I want (sorting), group documents together using tags, and paperless-ngx also keeps track of when I added the document, the date of the document, and other data. The switch from paper to paperless took some effort, but looking back, I can say I made the right decision. I mentioned that I backup my data above. I also keep a copy of my GnuCash data files on that same Synology NAS, and then I include them in my daily backups. If there were a major disaster, I could not recover destroyed paper, but I could recover the digital copies quickly and easily from my online backups. > On 11/06/2024 8:29 AM PST Tom Balazs <tom123onl...@gmail.com> wrote: > > > How do you store all the paperwork related to your bookkeeping? Sorry if > this is a bit off topic. > > I now file all incoming (bookkeeping related) paper mail in a series of > 3-ring binders. Occasionally, I move older statements to an "archive" > folder and store them in another room. I don't really want to put an ugly > 3- or 4-drawer filing cabinet in this room. But, my collection of "current" > financial folders is becoming unwieldy. > > I try to avoid all the go-green, switch to digital statement appeals > because I get so much junk in my email that it's hard to find the > relevant/important stuff. I like getting statements etc. as paper mail. > > I could scan documents, but I would be hesitant to throw out my paper > documents, because of the risk of digital data loss (computer failure, > etc). > > Tom > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
