Hi, On Tue, Dec 09, 2014 at 08:17:58PM +0100, Margarita Manterola wrote: > We have two great bids for DC16 and now need to establish the rest of the > timeline to reach a decision regarding who will get to carry Pollito home > at the end of DC15 :). > > At this point, anyone interested in DebConf should feel free to start > looking at the bids ([1] and [2]), to point out any needed clarifications, > request additional information when necessary, make suggestions, etc. > > Please do not wait until the last minute, do start looking at the bids now. > > [1]: https://wiki.debconf.org/wiki/DebConf16/Bids/Cape_Town > [2]: https://wiki.debconf.org/wiki/DebConf16/Bids/Montreal > > At the same time, we need to assemble the committee that will lead the bid > decision meeting, so that we can have said meeting in the near future > (forseeably in January). > > For the past couple of years, we've had two meetings, a first meeting where > some questions were asked, problems were pointed out, action items for the > bid teams were proposed, etc. And a second meeting where the actual > decision took place. > > I'm not too convinced of the two-meeting format, the committee is composed > from a lot of people with very different timezones, and getting them all > together for both meetings means a lot of time and energy spent on that, > for very little benefit.
I'm not sure if one meeting is enough for a such important decision :\ But yes, we could actually try this one-meeting format as an experience and if things go wrong we call a second one. > Instead, I'd rather have only one (the decision meeting), and have all the > other conversation be done over the mailing list in advance. > Forming the committee has been up to now a task performed by the DebConf > chairs, and we have agreed that they will do this again this year. They > will contact previous committee members to ask them if they are still > interested. On top of this, each of the new DebConf teams should appoint > one representative to the committee. > Once we have the committee defined (I'd really like to have this happen > ASAP), we will need to set a date and time for the decision meeting, which > is always a very complicated and tricky, but it should happen in early/mid > January. We should aim for deciding and not dragging our feet, and only in > case of not being able to decide, postpone to a second meeting. It was previously announced that a decision would be made by the end of January. Can we keep this? Considering the upcoming christmas holidays, bids teams will have only ~two weeks from now to get things done (at least getting details which depend on interacting with venues' people) in case it's made in early January. > During the whole time up until the decision meeting day, everyone (those > involved in the committee as well as those not involved) should keep > scrutinizing the bids to make sure that there are no possible holes. > > Please voice any concerns you may have with this now. We will also have a > slot to discuss this in real time on the next Coordination Team meeting. Thanks Marga, ps: as someone playing a sort of mentor for Montreal's bid this I won't be wearing my committee hat this year, although I intend to annoy both bid teams with questions :) -- tiago _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
