On Fri, Jun 29, 2012 at 08:13:22PM -0400, Richard Darst wrote: > agreed. see last budget thing in irc... (search "surplus" our "net") but > let's try to cut costs wherever we can. we are deep into the dc11 > surplus. maybe negotiate flexibility? > > 10k or 5k more would require thought...
Here is what I found from IRC: 19:07 < darst> dc12_net = -21k$ + 3-5k$(more attendee fees?) + food_cost_savings + "other costs"_inaccuracies dc12_net = dc12_income - dc12_expenses. So dc12_net=0 would be cost-neutral and all dc11 surplus would be available for dc13. dc12_net does *not* include the dc11 surplus of about 25 kUSD. The meaning of the dc12 surplus is that we *really* don't want dc12_net to be less than -25 kUSD. surplus_for_dc13 = dc12_net (which is negative, remember) + 25 kUSD This is using all costs in budget-estimate.ods. This is actual costs for seminole, and the previously predicted costs from brandts. If the new hotel plan costs 2.4 kUSD more, subtract that from dc12_net also. As you can see, we are using up most of the surplus. We still have enough room to increase hotel costs a little bit. *BUT* as I have said before, historically those extra savings add up a _lot_, far more than one would expect. This is the way most past conf surpluses happened, *not* by spending less than is available. Still, everyone should be in full-on "penny-pinching" mode. a) Try to reduce food costs as much as possible via good application of a meal ticket system. b) try to negotiate with hotels to be able to reduce costs from things like people not showing up or leaving early (big one! maybe booking extra seminole rooms will provide a chance to negotiate better terms). c) Registration team, try to collect the attendee fees I emailed you about (about five people who slipped through the cracks, sponsored but not asked to pay - this is on top of the amount listed above). d) I heard some merchandising ideas, but that's probably more trouble than it's worth e) good old fashioned reducing amenities we can't afford - depending on what you all think is called for. I would try to keep producing updated budget estimates, but it's hard to get good data to base that on. Good recordkeeping is where it's at. Let me know if you have any questions or I can help anyhow. - Richard -- | Richard Darst - rkd@ - boltzmann: up 1075 days, 4:48 | http://rkd.zgib.net - pgp 0xBD356740 | "Ye shall know the truth and -- the truth shall make you free" _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
