recognized in the period in
which they are incurred, not necessarily when they are paid.
Saludos Cordiales
Murugan
From: Michael or Penny Novack
Sent: 20 March 2025 13:16
To: Murugan Mariappan ; gnucash-user@gnucash.org
Subject: Re: [GNC] Tracking UnPaid Bills
On Wed, Mar 19, 2025 at 4:19 PM flywire wrote:
> On Thu, 20 Mar 2025 at 06:30, flywire wrote:
>
> > So how do you propose actually tracking unpaid bills? Recording a
> > transaction doesn't do it. It would normally involve specific reports run
> > frequently enough to manage payments due.
> >
> H
On 3/19/2025 5:17 PM, flywire wrote:
So how do you propose actually tracking unpaid bills? Recording a
transaction doesn't do it. It would normally involve specific reports run
frequently enough to manage payments due.
Hmm, no mention of any specific reports to understand what is in the
liabili
Hi,
You are doing something wrong. So let me ask you a question:
How does the refund work in real-life?
My guess is that the refund is actually a "reduction of expense" --
because it's coming from the Vendor directly. It should probably not hit
the liability account at all, unless the goal is t
On Thursday, 20 March 2025 15:08:12 GMT Michael or Penny Novack via gnucash-
user wrote:
>
> PS --- I have a question for gnucash folks using the business features.
> How do you treat (what date do you use) incoming bills that are NOT "due
> upon receipt" but instead "due at some future date"? An
Answer
I use the business feature, which utilizes three types of dates:
- Bill Date: The date on the bill from the seller.
- Post Date: The date you post the bill into your books.
- Due Date: The date the bill is due. You can predefine payment terms
like net 30 or define your own.
When you pay
>From the UK too.
Tax date for me, logical, then everyone can find the right invoice as well
as they were filed in date order.
On Thu, 20 Mar 2025 at 19:39, Maf. King wrote:
> On Thursday, 20 March 2025 15:08:12 GMT Michael or Penny Novack via
> gnucash-
> user wrote:
>
> >
> > PS --- I have a
I have updated
https://wiki.gnucash.org/wiki/Using_GnuCash#Printing_a_Rental_Report which
would be well worth someone with a sound accounting background checking. I
also consider hybrid accounting is worth a mention in the Guide.
Regards
>
___
gnucash-u
On 3/20/2025 12:49 PM, Murugan Mariappan wrote:
The effective date for recording the expense transaction should be
based on when the goods or services are received rather than the due
date of the bill or the credit period provided by the vendor. This
aligns with the accrual basis of accounti
m: gnucash-user
on behalf of
Michael or Penny Novack via gnucash-user
Sent: 20 March 2025 12:08
To: gnucash-user@gnucash.org
Subject: Re: [GNC] Tracking UnPaid Bills
On 3/19/2025 5:17 PM, flywire wrote:
>> So how do you propose actually tracking unpaid bills? Recording a
>> tra
On Thu, 20 Mar 2025 at 06:30, flywire wrote:
> So how do you propose actually tracking unpaid bills? Recording a
> transaction doesn't do it. It would normally involve specific reports run
> frequently enough to manage payments due.
>
Hmm, no mention of any specific reports to understand what is i
Then you would create asset accounts (an equivalent to the accounts
payable in business features) for rent owed. Again you could use sub-
accounts for each property to a fine a scale as needed.
When the rent is due on a property you create an entry with a debit to
the appropriate Asset:Rent Owed
Thanks. I had found that link before (but will revisit it)
What I would like is a report I could hand to the tenant (monthly,
or 3 Monthly) that had all income & recompense due to that tenant
with a total credit or debit at the bottom ie rent in advance, or
arrears. Of course I want it to be e
Try the pdf file:
>
Rent.pdf
Description: Adobe PDF document
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Please remember
The approach discussed in this thread seems workable for rental properties.
Attached is a sample rent Transaction Report. The transactions are shown in
Assets:Rent Owing (ie A/R) account which could be used as a tenant rent
report if the Debit/Credit column labels were changed to something like
Pa
On Thu, 20 Mar 2025 10:38:40 +1100
Doug via gnucash-user wrote:
> What I would like is a report I could hand to the tenant (monthly,
> or 3 Monthly) that had all income & recompense due to that tenant
> with a total credit or debit at the bottom ie rent in advance, or
> arrears. Of course I w
On Wed Mar 19 16:57:40 EDT 2025 Doug wrote:
> I have an issue tracking rental property income
A reasonable solution to this is a fairly common issue would be a good
outcome from this thread. It doesn't seem easy to report with the accounts
cutting across Balance Sheet, Income and Expense, and Tra
The only issue with this tracking for business use is that some can be income
related. I have an issue tracking rental property income: I need to work
out a way of only having rent payment as income (cash accrual), but being
able to generate reports that track rental payments with the property r
On 3/19/2025 3:30 PM, flywire wrote:
The transactions are working the way they are supposed to, so thank
you everyone who contributed to this topic.
So how do you propose actually tracking unpaid bills? Recording a
transaction doesn't do it. It would normally involve specific reports run
frequent
You can always make the tracking of bills as fine scale as you need by
creating a specific sub account strucure to the liability account
e.g
Liability-Utilities- Electricity
-Water
-Internet
-Loans-House
-Car
etc.
Then the l
The method that is now working me is as follows.
When the bill arrives, create a transaction in the expense register, with the
liability account as the other account. Increase the expense account by the
value of the bill. This will also increase the balance of the liability. The
liability balan
On Wed Mar 19 10:07:19 EDT 2025 griffin wrote:
>
> The transactions are working the way they are supposed to, so thank
> you everyone who contributed to this topic.
So how do you propose actually tracking unpaid bills? Recording a
transaction doesn't do it. It would normally involve specific repor
So I think I've made a discovery.
For some reason things are working how they should, and when I went back
over what I had done I realised that I turned off the setting "Reverse
Balanced Accounts".
The trans actions are working the way they are supposed to, so thank you
everyone who contribu
Hi.
Please remember to CC gnucash-user on all replies...
Define "overpaid".
Going step-by-step:
1. Liability -> Expense(e.g. you are billed for $50)
2. Bank -> Liability (e.g. you over-pay $75)
.. At this point, the Liability should say that they owe you!
3. Liability -> Bank (e
iales
Murugan
From: gnucash-user
on behalf of
Derek Atkins
Sent: 18 March 2025 14:22
To: griffin
Cc: gnucash-user@gnucash.org
Subject: Re: [GNC] Tracking UnPaid Bills
Hi,
You are doing something wrong. So let me ask you a question:
How does the refund work in
Sorry, but I'm still having an issue with this process.
Setting the bill value as a transfer from the expense account to the
liability account is working fine, as is paying off the liability from
the chequing account.
However, dealing with a refund is still causing a problem.
1.) If I make a
Liability accounts are normally "negative"; charges accrue in the right
column "Increase", and payments show up in the left column ("Decrease"). If
you have a credit amount, it should be a positive number. Your account was
zero on 18 Feb, but you show a new "charge" of 34.84 -- I think that's the
e
I have been trying this, and I've hit a small issue.
I made an over payment to my phone bill, and then moved to another
carrier, so I was over paid in the liability account.
When I tried to "refund" this overpayment to my chequing account GnuCash
either doubles the liability, or withdraws the
On Sun, Mar 16, 2025 at 11:56 AM Michael or Penny Novack via gnucash-user <
gnucash-user@gnucash.org> wrote:
> On 3/16/2025 12:13 AM, R Losey wrote:
> > Hi. I'd just set such accounts up as sub-accounts under Liabilities.
> Using
> > your example (electricity)
> >
> > 1) Create an "Electricity" ac
On 3/16/2025 5:31 PM, flywire wrote:
I understand this to be a request for Hybrid Accounting, basically a
combination of Cash Accounting and Accrual Accounting. (Rental Income being
the other side of the ledger tracking unpaid Invoices - Accounts
Receivable).
A bill you receive is a liability. F
On 3/16/2025 12:13 AM, R Losey wrote:
Hi. I'd just set such accounts up as sub-accounts under Liabilities. Using
your example (electricity)
1) Create an "Electricity" account under "Liabilites" (alternatively, you
could use the provider as the name of the account
2) Using your $120 bill as an ex
On Sat, 15 Mar 2025 23:13:47 -0500
R Losey wrote:
> Hi. I'd just set such accounts up as sub-accounts under Liabilities.
> Using your example (electricity)
>
> 1) Create an "Electricity" account under "Liabilites" (alternatively,
> you could use the provider as the name of the account
> 2) Using
Hi. I'd just set such accounts up as sub-accounts under Liabilities. Using
your example (electricity)
1) Create an "Electricity" account under "Liabilites" (alternatively, you
could use the provider as the name of the account
2) Using your $120 bill as an example, when you pay $60 and owe them $60
As a comment, I feel not having an easier form of tracking is something
that possibly might be fixed in the future. I have Rental properties,
& tried to set up an AP & AR for them but found it a bit daunting.
(Awfully hard to undo too!). I do need a rental management system
though. Most renters
Yes, you COULD switch to accrual basis accounting. In which case you
would enter the bill into "payables" (and the example expense
"electricity). But doing that in personal accounting where MOST expenses
not billed might be excessive << you are in effect naturally "cash
basis" for most of your
Use the business Vendor Bill feature.
It's a lot more work, but will do what you want.
-derek
Sent using my mobile device. Please excuse any typos.
On March 15, 2025 17:10:59 griffin wrote:
I think I'm starting to mess up my accounts.
I use GnuCash for my home accounts. I know little/nothing a
Louise,
The invoice and bills Business Features in GnuCash are setup
specifically for monitoring payables (what you owe) and receivable
(what is owed to you). They work using two special accounts, a
Liability account "Accounts Payable " and an asset account "Accounts
Receivable". AFAIK they are e
Probably the easiest method would be to set up the companies as suppliers,
using Gnucash's business function; when the bill comes in
enter it into their supplier account. Then when you make a payment record
it against the supplier as a part payment of the invoice.
You will then be able to see which
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