[Debconf-team] DC15 local team meeting tonight, 21:00 local time
Hey people, let's sync up tonight again on what needs to be done for DC15 locally. Agenda is (will be) here: https://wiki.debconf.org/DebConf15/Germany/Minutes/2015-03-09 Topics will mainly be day trip, conference dinner, child care, and also starting off on stuff like furniture for job fair and the showcase booths, and local transport deals. Please try to be there, -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 local team meeting tonight, 21:00 local time
also sprach martin f krafft [2015-03-09 14:37 +0100]: > https://wiki.debconf.org/DebConf15/Germany/Minutes/2015-03-09 Thanks edrz for pointing out, the link should be https://wiki.debconf.org/wiki/DebConf15/Germany/Minutes/2015-03-09 -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] RfC: current list of proposed topics/tracks
Hi Michael and other orga folks-- On Sun 2015-03-08 17:15:58 -0700, Michael Banck wrote: > We will send out the CfP on Tuesday, so I thought I'd run the current > list of proposed topics/tracks by this list to get any final feedback. > Please note the list is already quite long right now, so if we add more > than 1-2 tracks we should probably remove some as well. > > Anyway, here goes: > > * Debian Packaging, Policy, and Infrastructure > * Security, Safety, and Hacking > * Debian System Administration, Automation, and Orchestration > * Containers and Cloud Computing with Debian > * Debian Success Stories > * Debian in the Social, Ethical, Legal, and Political Context > * Blends, Subprojects, Derivatives, and Projects using Debian > * Embedded Debian and Hardware-Level Systems > > Any comments on the titles, scope, usefulness etc.? I've been talking with several upstreams of GnuPG and related projects recently, several of whom are located in Germany. There's some interest in trying to get people together in debconf to think about GnuPG's better integration in the overall ecosystem and how to improve the situation; i don't know if this fits into the "security, safety, and hacking" track, or if it might be a separate track, or just a collection of linked events. I recognize that a "GnuPG" track on its own might not be too narrowly-focused for debconf, but given that debian represents one of the larger systems that integrates GnuPG natively, we're in a good position to help our upstreams think more clearly about integration, compatibility, and interface issues, so i think an "OpenPGP ecosystem" track would be useful. (fwiw, i'd be happy of other upstreams besides GnuPG who have an interest in broader integration used debian in this way as well) I'll try to get more concrete proposals about what these events might be, and we'll probably submit them anyway, track or no track. i just wanted to give a heads-up to the orga team about the idea. I'm happy to hear any feedback about it. Regards, --dkg ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] RfC: current list of proposed topics/tracks
Hi, On Mon, Mar 09, 2015 at 10:34:33AM -0700, Daniel Kahn Gillmor wrote: > On Sun 2015-03-08 17:15:58 -0700, Michael Banck wrote: > > > We will send out the CfP on Tuesday, so I thought I'd run the current > > list of proposed topics/tracks by this list to get any final feedback. > > Please note the list is already quite long right now, so if we add more > > than 1-2 tracks we should probably remove some as well. > > > > Anyway, here goes: > > > > * Debian Packaging, Policy, and Infrastructure > > * Security, Safety, and Hacking > > * Debian System Administration, Automation, and Orchestration > > * Containers and Cloud Computing with Debian > > * Debian Success Stories > > * Debian in the Social, Ethical, Legal, and Political Context > > * Blends, Subprojects, Derivatives, and Projects using Debian > > * Embedded Debian and Hardware-Level Systems > > > > Any comments on the titles, scope, usefulness etc.? > > I've been talking with several upstreams of GnuPG and related projects > recently, several of whom are located in Germany. Great! > There's some interest in trying to get people together in debconf to > think about GnuPG's better integration in the overall ecosystem and > how to improve the situation; i don't know if this fits into the > "security, safety, and hacking" track, or if it might be a separate > track, or just a collection of linked events. My immediate reaction would be that (i) it would fit into "Security, Safety, and Hacking" (and if you think it might not, then maybe we should add "Crypto" or "Cryptography" to the track title?), and (ii) you should consider having a DebCamp sprint about this for hacking (and not just presenting). Whether or not we can/will accept a larger amount of GnuPG (but not necessarily Debian) related talks will be up to the content team as a whole. But also be aware that same as last year, ad-hoc sessions will be possible. Michael ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
also sprach martin f krafft [2015-03-03 22:02 +0100]: > Ideally, you could send this to me by Sunday afternoon. The reason > is that the only real time I have next week for this is Sunday and > Tuesday evenings, and I want to have enough time to be able to ask > questions if needed. As per Richi's request, I split infrastructure and video up. As I have not received any other feedback, am I to assume that the budget is good then, that is that your needs are addressed in the budget? If not, please let me know ASAP! What do you expect from Thursday's meeting? I am asking because the previous two budget meetings weren't very, uh, productive. If you have any feedback, please send it ASAP. I'd really rather be able to prepare an answer than to spend more time than necessary on IRC. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
martin f krafft writes: > As per Richi's request, I split infrastructure and video up. As > I have not received any other feedback, am I to assume that the > budget is good then, that is that your needs are addressed in the > budget? If not, please let me know ASAP! Hi Martin; I'd like to see the travel sponsorship split into an amount for internal use (sponsoring key volunteers) and the "normal" part allocated by bursaries. I don't know how much to put in each line, but from my point of view, one of the main goals of modifying the allocation process is to make the amount spent on volunteers transparent. d ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
also sprach David Bremner [2015-03-09 20:05 +0100]: > I'd like to see the travel sponsorship split into an amount for > internal use (sponsoring key volunteers) and the "normal" part > allocated by bursaries. That's easily done and possibly already included. The travel sponsorship budget is already split between "backed" and "unbacked" sponsorship. The idea here is that the Debian Project could "back" an amount of X EUR so that this money we know we'll have for sure, while the rest must be earned in fundraising. It's not too far a stretch to say that Debian would have a vested interest in ensuring the participation of key volunteers, so to me, I'd say those people should be booked against this account. We can also easily create more accounts and split the "backed" funds up further. Or create a new class. Anything goes. > I don't know how much to put in each line, but from my point of > view, one of the main goals of modifying the allocation process is > to make the amount spent on volunteers transparent. Maybe the best (and only) way to do this would be to look at previous years and then extrapolate a guess? Don't let the current figure (27.5k I believe) put you off. I built the budget bottom-up, so whenever more money became available (or reasonably certain), I'd allocate it to expenses as I saw fit. In some ways, this is how it'll have to be done, since we will have a cap at the top somewhere. But you may be able to figure out percentages from the past. Or we'll make DC15 be the first year, keep track of this in the books and then build next year's budget based on that. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] RfC: current list of proposed topics/tracks
On Mon, Mar 9, 2015 at 6:38 PM, Michael Banck wrote: > My immediate reaction would be that (i) it would fit into "Security, > Safety, and Hacking" (and if you think it might not, then maybe we > should add "Crypto" or "Cryptography" to the track title?), and (ii) you > should consider having a DebCamp sprint about this for hacking (and not > just presenting). Both are good ideas. Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Draft of the "Call for Proposals"
On Wed, Mar 4, 2015 at 6:35 AM, Richard Hartmann wrote: > If at all possible, I think quickly accepting a few good talks and > then having 1-3 waves of accepted talks will help with press work. I didn't see any updates in this regard and still think it's really important. What do others think? Richard -- Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
On Mon, Mar 9, 2015 at 7:40 PM, martin f krafft wrote: > As per Richi's request, I split infrastructure and video up. As > I have not received any other feedback, am I to assume that the > budget is good then, that is that your needs are addressed in the > budget? If not, please let me know ASAP! I still don't have all the info I need; working on that. > What do you expect from Thursday's meeting? I am asking because the > previous two budget meetings weren't very, uh, productive. To turn this around: What do you expect? With the way things are going, I would lean towards increasing incidentals. Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Draft of the "Call for Proposals"
On Fri, Mar 6, 2015 at 4:06 PM, Tassia Camoes Araujo wrote: > I really don't like this approach. People who have a problem with video would > refrain from participating if they need to convince us that they have a good > reason. Yes video is important, but IMHO we shouldn't do it on the cost of > risking to disrespect the speakers' right to choose how to use their image. I am unclear on who would be willing to go on stage, yet not have at least their voice recorded. I'd like to turn this argument around, though. We are doing a _ton_ of work in a myriad on ways and at least some of us consider the videos an integral part of the whole experience. The default should be to share information. > Moreover, this is a problem that does not exist. We don't see people abusing > from the fact that they can opt-out from video coverage. I don't have the > numbers, but following the video team for years, I know that only a few people > request for not be covered by video, and I don't think this compromises the > quality of the conference. > IMHO We can make it the default and explain the importance of video for remote > participation, but a simple "I'm sorry but I don't feel comfortable with that" > would be a good enough reason for not being recorded. If it's opt-out and people are required to give a reason for why they don't want to be discovered, what are we even discussing if we all agree, anyway? Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Suggestions for improving our IRC meetings
On Fri, Mar 6, 2015 at 4:07 PM, Tassia Camoes Araujo wrote: > I would then suggest to differentiate between the final #agreed and previous > (possible multiple) #proposed? #proposed is not implemented atm [1]. Proposing an #agreed line is trivial, though. > And really only state an agreement when there is one, to avoid confusion. I strongly believe this is everyone's intention. > I'm not sure about 1.5 x the expected duration, but IMHO a 10-20 min overflow > allowance would be good. I'm not saying that we should make all meetings > longer, but in cases that we can't reach an agreement on time, being a bit > late wouldn't be the end of the world. If we end up with time+20 minute meetings every time, we don't gain much. As a real _backup_, this could make sense, though. Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
also sprach Richard Hartmann [2015-03-09 22:24 +0100]: > > What do you expect from Thursday's meeting? I am asking because the > > previous two budget meetings weren't very, uh, productive. > > To turn this around: What do you expect? I did not call the meeting. In my dream world, we'll spend 15 minutes on Thursday answering random questions and then have 45 minutes or more available to reach final approval of the budget by chairs and DPL. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
On Mon, Mar 9, 2015 at 10:59 PM, martin f krafft wrote: > and then have 45 minutes or more available to reach > final approval of the budget by chairs and DPL. Just to make sure, we do expect to be able to change this later on, correct? Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
Hello Martin, > On 09 Mar 2015, at 19:40, martin f krafft wrote: > > also sprach martin f krafft [2015-03-03 22:02 +0100]: >> Ideally, you could send this to me by Sunday afternoon. The reason >> is that the only real time I have next week for this is Sunday and >> Tuesday evenings, and I want to have enough time to be able to ask >> questions if needed. > > As per Richi's request, I split infrastructure and video up. As > I have not received any other feedback, am I to assume that the > budget is good then, that is that your needs are addressed in the > budget? If not, please let me know ASAP! > > What do you expect from Thursday's meeting? I am asking because the > previous two budget meetings weren't very, uh, productive. > > If you have any feedback, please send it ASAP. I'd really rather be > able to prepare an answer than to spend more time than necessary on > IRC. > my commentaries: T-shirt and conference bags are already in budget. I don’t think it is our domain, so I didn’t check carefully the prices. But I think orga + video needs more t-shits. Lanyards: if we don’t want printed lanyards, the budget seems OK (including badges). Otherwise I think we should increase the budget. “Front desk registration costs” in “Venue and board” is not clear to me but I think some sort of bank fee etc. “Registration desks”: the budget seems ok for all king of laminating paper, paper for badges, general materials for FD and organ in general. We need a phone (and a registration phone number) and few credit (possibly it could be the the registration desk budget) Transport seems very low. I expect more expenses (e.g. parking), because I expect more logistic travels, and if we had some people with disabilities, we should provide transportation to C&W, conference dinned, etc. Remember the banners:. we need them with the sponsor logos. And we need a lot of electrical stuffs. FD, orga office, hacklabs, etc. I don’t know these are in infrastructure budget (still missing) or a new item. “diversity programme” and “newbies”. This means that bursaries team should handle also these two queues? [BTW usually these two are special funds from Debian, so they were budgeted also as income.] In Income, section “Perk”, item C&W: what is it? What I don’t like it is the “child care”. Previously we provided support, but parents had to organise and pay/support each other. I raised the question on last meeting, but I was stopped, so possibly I’m the only one who don’t like it. ciao cate > -- > .''`. martin f. krafft @martinkrafft > : :' : DebConf orga team > `. `'` > `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org > DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
also sprach Giacomo Catenazzi [2015-03-09 23:26 +0100]: > T-shirt and conference bags are already in budget. I don’t think > it is our domain, so I didn’t check carefully the prices. But > I think orga + video needs more t-shits. Good point about orga+video, though I already did increase the number of t-shirts by 15% or so. > Lanyards: if we don’t want printed lanyards, the budget seems OK > (including badges). Otherwise I think we should increase the > budget. I'd say that we don't have the money for something fancy and we did turn down a sponsor that would have paid this for us, in return for a small logo. > “Front desk registration costs” in “Venue and board” is not clear > to me but I think some sort of bank fee etc. Yes, credit card fees and accounting stuff mainly. Probably will be paid by each person, actually (5 €/person) > We need a phone (and a registration phone number) and few credit > (possibly it could be the the registration desk budget) As far as I understood, Sipgate will be providing all of that for free. > Transport seems very low. I expect more expenses (e.g. parking), > because I expect more logistic travels, and if we had some people > with disabilities, we should provide transportation to C&W, > conference dinned, etc. Parking is free, C&W on-site and conference dinner transportation budgeted there. I am not entirely sure what local transport was about in past budgets and just copied it, but I assume this is stuff like local transport and taxi travel stuff needed for orga… > Remember the banners:. we need them with the sponsor logos. Right, and how much should I budget for them? > And we need a lot of electrical stuffs. FD, orga office, hacklabs, > etc. I don’t know these are in infrastructure budget (still > missing) or a new item. The infrastructure budget is now there. We can also use everything the venue has, and maybe borrow stuff from the university (closed during this time, so…) > “diversity programme” and “newbies”. This means that bursaries > team should handle also these two queues? [BTW usually these two > are special funds from Debian, so they were budgeted also as > income.] So far, we have zero income from Debian. Lucas wanted first the budget approved before making any commitments. > In Income, section “Perk”, item C&W: what is it? Credativ is the sponsor of the C&W party, and they already paid for this. > What I don’t like it is the “child care”. Previously we provided > support, but parents had to organise and pay/support each other. > I raised the question on last meeting, but I was stopped, so > possibly I’m the only one who don’t like it. I don't think we *can* really pay for child care in total, and the figure in there is definitely too much. I'll adjust it down. We don't want to provide child care and get mixed up in liability and legal issues. But we can and should act as a liaison between parents and babysitters, and some budget for that will be necessary. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
also sprach Richard Hartmann [2015-03-09 23:14 +0100]: > > and then have 45 minutes or more available to reach final > > approval of the budget by chairs and DPL. > > Just to make sure, we do expect to be able to change this later > on, correct? In general: no; once the budget is decided, money can be expended as planned. If more money comes in, then the additional money can be allocated, which requires another approval round (of the new budget). And if there's an extraordinary event, e.g. we fail to raise enough funds, or a budget position runs short, then we need to learn from that for the future and find a solution, by re-allocating funds (new budget), or by printing money. But of course, this is DebConf, so anything is possible even if you don't know it yet. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC15 Budget discussion - Review now - Meeting on Thursday, March 12th - 19:30 UTC
On Mon, Mar 9, 2015 at 11:47 PM, martin f krafft wrote: > Good point about orga+video, though I already did increase the > number of t-shirts by 15% or so. We should plan with staff being able to get a new shirt at least every other day. Personally, I don't fancy running around in a sweaty shirt for a week. > I'd say that we don't have the money for something fancy and we did > turn down a sponsor that would have paid this for us, in return for > a small logo. So we make this an optional part? > As far as I understood, Sipgate will be providing all of that for > free. They will provide the SIP trunk, not the hardware. > Right, and how much should I budget for them? A quick search suggests less than €100 per banner; probably around €60. > The infrastructure budget is now there. We can also use everything > the venue has, and maybe borrow stuff from the university (closed > during this time, so…) We will definitely need a bunch of power strips, etc. Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Draft of the "Call for Proposals"
Richard Hartmann writes: > On Wed, Mar 4, 2015 at 6:35 AM, Richard Hartmann > wrote: >> If at all possible, I think quickly accepting a few good talks and >> then having 1-3 waves of accepted talks will help with press work. > > I didn't see any updates in this regard and still think it's really > important. What do others think? > Please forgive me if this makes no practical sense, but having the invited talks accepted and scheduled would already be pretty helpful both for PR and for people planning their trip. d ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
