We actually have multiple incidences of 2 users with the same last 4
digits of their SS#.
We use the last 4 of the SS# as the User ID when logging on to Meditech.
When the last 4 is identical to someone else's, we add a letter, usually
first letter of the last name to the SS#. Ex: if I was 123-45-6789, and
I matched someone, I would be B6789.
For the user mnemonic we use the dept the person belongs to and their
monogram. Ex: I would be MIS.RSB.
If there is another RSB when my access was created then I would be RSB1.
We never change user mnemonics. When someone gets divorced, married,
etc... their mnemonic remains the same.
Rick Becker
Clinical Analyst
Newman Regional Health
Emporia, Ks
(620)-343-6800, Ext 1143
[EMAIL PROTECTED]
P Save a tree...please don't print this e-mail unless you really need to
________________________________
From: meditech-l@MTUsers.com [mailto:[EMAIL PROTECTED] On Behalf
Of Julia Carter
Sent: Wednesday, June 06, 2007 1:43 PM
To: Lovelace, Chuck; Renae Kendall/mhhcc.org; meditech-l@MTUsers.com
Subject: RE: [MEDITECH-L] Setting up mnemonics
I can see how just using the last 4 digits of a social along with
initials could result in dups. It might be far-fetched, but suppose
that mine is JC1234 (111-22-1234). There could be a Julie Carson who
just happened to have a social with the same last 4 digits (and
different beginning ones 222-11-1234) who worked at my hospital. Or. .
. are there enough numbers in the SS# system that the last 4 digits are
NEVER duplicated?
In the local grocery store one day, I ran into a woman who had the SS#
immediately preceding mine. My (then-) husband asked, "Did she look
familiar?"
Julia. . . injecting a little levity into our surroundings via the L. .
. :-)
Julia Carter, CPAR
Consultant
Consultant People
396 W Main Street
Lewisville, TX 75057-3866
* 469.948.4000 Ext 308
* [EMAIL PROTECTED]
e http://www.cpeople.org <http://www.cpeople.org/>
________________________________
From: meditech-l@MTUsers.com [mailto:[EMAIL PROTECTED] On Behalf
Of Lovelace, Chuck
Sent: Tuesday, June 05, 2007 9:54 AM
To: Renae Kendall/mhhcc.org; meditech-l@MTUsers.com
Subject: RE: [MEDITECH-L] Setting up mnemonics
If you want something that will never change use the first and middle
initial (or N if no middle initial) and the last 4 numbers of the social
security number or the employee number if you have one.
This way there should never be a duplicate.
Chuck Lovelace, RN, Clinical Analyst
Door County Memorial Hospital
Information Systems
323 South 18th Avenue
Sturgeon Bay, WI 54235
Office 920-746-3608
Fax 920-743-6204
Email - [EMAIL PROTECTED]
________________________________
From: Renae Kendall/mhhcc.org [mailto:[EMAIL PROTECTED]
Sent: Monday, June 04, 2007 3:04 PM
To: meditech-l@MTUsers.com
Subject: [MEDITECH-L] Setting up mnemonics
We are a new MEDITECH site and are having the discussion on how to set
up mnemonics. How have other hospitals done it? We want to assign one
mnemonic that does not change irregardless of name change, marriage or
divorce. We basically do not want inactive users in the database. Any
thoughts or lessons learned. We would like to just to first initial and
last name, but know that with divorces that could get sticky if we do
not change the mnemonic for sign on. Thanks, Renae
Renae Kendall, RN
Clinical Systems Supervisor
Information Systems
Memorial Hospital and Health Care Center
Jasper, IN
812.481.0152
Fax 812.482.0541
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