NMichael, you may not be aware that your responses are not going to the group. The proper address is gnucash-user@gnucash.org. I had also forgotten the dash. Now to your last comments.
As I stated earlier, there are times - not always - when it seems appropriate to me to detail the costs to a specific item in the chart of accounts. By no means do I send a printout of the entire month. However; if I can download the entire month to a *.cvs file, I can hide the information which is NOT necessary to the board. Certain members of the board are interested in different details. Membership is captured four ways - individual, household, parish, diocese. The endowment committee needs to know who and how much has been donated to principal. The sacristy shop charges postage and stock to the customer. As you can see from the brief I sent earlier, all of this information is accounted for in my chart of accounts. If a certain cost is out of whack, *I * want to highlight it to the board. I can download from the financial institutions into a cvs file, outside of GNU, that I can manipulate but that would mean double the work. It all comes down to the transactions and their allocations. I do it in GNU and don't wish to do it again. That is why I am trying to get a monthly Transaction report. I will go back to David's suggestion of subtracting the totals from the previous months. I provide a monthly report to the board - the summary report will be the final report of the year. I am not having any luck in creating a transaction report despite all my efforts. po On Thu, Sep 19, 2024 at 10:11 AM Michael or Penny Novack < stepbystepf...@comcast.net> wrote: > That may well be. But I was responding to what you said needed for, the > 990-N > > As for your board, are you saying they want to look at the individual > transactions of an account, say "membership dues" as opposed to the total > received during the period (month?) for the income account "membership > dues"? > > Understand? I am questioning what report you should want to run. IF what > you wanted was a report for each period showing the TOTALS for each income > and expense account then you would be wanting to run a different report > than "transaction". << as a non-profit you would want the TITLE of that > report "Statement of Revenues and Expenses" or shorter title "Statement of > Revenues" but the TITLE of a report is independent of the NAME gnucash > assigns the report -- and you choose by name, not title >> > > Now I do understand circumstances where a board (more usually just another > officer/board member) wants to look at individual transactions. For > example, the organization might have a policy "a second officer will verify > that disbursements are legitimate, have supporting documentation" << a > policy like that might be adopted once the organization recovers from fraud > or embezzlement >> But that is usually "if over X amount". To save that > confirming officer from looking at all would export the transaction report > for the disbursing accounts and then a spreadsheet app could find the lines > where amount in column > X. > > Michael D Novack > > PS -- PLEASE -- I am not saying your board doesn't want to look at each > and every transaction. Just questioning because of my experience. If they > really do want to do this, could you explain why? For example, if you told > me "they want to look into account X because transactions of sub types A, > B,. and C all go into X and they want to see how much was A, how much was > B, how much C it's not a report that needs a fix but the CoA (X needs > children XA, XB, and XC and now they don't need to go through the > transactions of X) > > > > > > > > On 9/18/2024 8:20 PM, Phyllis Bruce wrote: > > Correct. But that is only for the IRS. I still need monthly reports for > the board. > > On Sep 18, 2024, at 5:54 PM, Michael or Penny Novack > <stepbystepf...@comcast.net> <stepbystepf...@comcast.net> wrote: > > > > I also will use my transaction report for the 990-N as our income is > derived entirely from membership fees. > > > ???? The only way that how much you take in affects the 990-N is to make > sure it is not over the threshold requiring you to file 990-EZ or 990. The > 990-N "electronic postcard" is just notifying the IRS "yes, we still exist > but too small for you to bother yourself about". So you only need to know > the TOTAL income. > > Michael D Novack > > > -- > There is no possibility of social justice on a dead planet except the > equality of the grave. > > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
