Hi All, Did the changes proposed in this thread ever happen to https://github.com/apache/comdev-site/blob/master/source/newcommitter.md ? I can't find it in the file history, but there could be something I'm missing. I'm asking because we'd like to add a new committer to our project who is already an ASF member, but all guides include a request to file an ICLA.
Should I just skip the part requesting the ICLA from our invitation or was there a reason I can't find the change in any of the guidelines? Thank you, Donat On Tue, Aug 3, 2021 at 8:21 PM Craig Russell <apache....@gmail.com> wrote: > > Thanks for the feedback. I've updated the recommended message to the > prospective committer/PMC member. [1] > > If no further comments, I'll reformat as appropriate and submit a patch to > https://github.com/apache/comdev-site/blob/master/source/newcommitter.md > > Thanks, > Craig > > [1] > ### Committer Invite Template > This is the suggested invitation email to send to the newly elected committer, > sent after a positive result from the PMC vote for a new committer. > > ------------------------------------------------------------ > To: joeblo...@foo.net > Cc: private@[PROJECT].apache.org > Subject: Invitation to become [PROJECT] committer: Joe Bloggs > > Hello [invitee name], > > The [Project] Project Management Committee] (PMC) > hereby offers you committer privileges to the project > [as well as membership in the PMC]. These privileges are > offered on the understanding that you'll use them > reasonably and with common sense. We like to work on trust > rather than unnecessary constraints. > > Being a committer enables you to more easily make > changes without needing to go through the patch > submission process. > > Being a PMC member carries more responsibility, outlined at > https://www.apache.org/dev/pmc.html#what-is-a-pmc > <https://www.apache.org/dev/pmc.html#what-is-a-pmc> > Briefly, PMC members are expected to actively participate in the governance > process of the project, including discussing and voting on releases, new > committers, and PMC candidates. > > Being a committer does not require you to > participate any more than you already do. It does > tend to make one even more committed. You will > probably find that you spend more time here. > > Of course, you can decline and instead remain as a > contributor, participating as you do now. > > A. This personal invitation is a chance for you to > accept or decline in private. Either way, please > let us know in reply to this message. > > B. If you accept, the next step is to get an Apache id: > If you are already a committer on another project, reply-all to this message > and let us know your Apache id and we will set you up with commit privileges > [and put you on the PMC roster]. > If you have earlier submitted an ICLA, reply-all to this message and let us > know the Public Name and the email under which you submitted your ICLA. If > the email address you entered on the ICLA is no longer appropriate, submit a > new ICLA with the new email address and include the project name and > requested id on the form. See the next bullet for details. > If you have not yet submitted an ICLA, reply-all to this message indicating > your acceptance and plans to submit your ICLA. > > To file your ICLA, forward this message to secret...@apache.org > <mailto:secret...@apache.org> and attach your ICLA document. Do not cc: the > project, as this unnecessarily exposes your Personally Identifiable > Information. > This will allow the Secretary to verify that you have been invited to become > a committer. Be sure to put your requested Apache id and the project name on > the ICLA form. This will allow the Secretary to request your account and > notify the project directly. Within a few days you will receive instructions > for logging in and changing your password. > > Details of the iCLA and instructions for submitting the forms are found here: > https://www.apache.org/licenses/#clas > > <https://www.apache.org/licenses/#clas>https://www.apache.org/licenses/contributor-agreements.html#submitting > > <https://www.apache.org/licenses/contributor-agreements.html#submitting> > C. When creation of your account is noted, you will receive a follow-up > message with next steps. > > We hope you accept and continue to make a difference in the project. > > On behalf of the [PROJECT] PMC, > <inviter> > > > On Jul 20, 2021, at 4:29 AM, sebb <seb...@gmail.com> wrote: > > > > On Tue, 20 Jul 2021 at 03:08, Craig Russell <apache....@gmail.com> wrote: > >> > >> Hi, > >> > >> I would like to suggest how we can improve the new committer onboarding > >> process by changing the standard committer invitation email. This is after > >> the new committer has been voted on and if PMC membership is offered, > >> after the board has been notified with 72 hour notice. > >> > >> This will eventually become a patch to > >> https://github.com/apache/comdev-site/blob/master/source/newcommitter.md > >> > >> The big change is that the committer is asked to tell the PMC if they are > >> already a committer or if they have already submitted an ICLA. This should > >> reduce the back-n-forth among PMC-committer-secretary-root. > >> > >> Please let me know what you think. If this seems like a good idea, we can > >> ask PMCs to update their onboarding processes. > >> > >> Craig > >> > >> Craig L Russell > >> c...@apache.org > >> > > Craig L Russell > c...@apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: dev-unsubscr...@community.apache.org For additional commands, e-mail: dev-h...@community.apache.org
