On Tue, 20 Jul 2021 at 03:08, Craig Russell <apache....@gmail.com> wrote: > > Hi, > > I would like to suggest how we can improve the new committer onboarding > process by changing the standard committer invitation email. This is after > the new committer has been voted on and if PMC membership is offered, after > the board has been notified with 72 hour notice. > > This will eventually become a patch to > https://github.com/apache/comdev-site/blob/master/source/newcommitter.md > > The big change is that the committer is asked to tell the PMC if they are > already a committer or if they have already submitted an ICLA. This should > reduce the back-n-forth among PMC-committer-secretary-root. > > Please let me know what you think. If this seems like a good idea, we can ask > PMCs to update their onboarding processes. > > Craig > > ### Committer Invite Template > This is the suggested invitation email to send to the newly elected committer, > sent after a positive result from the PMC vote for a new committer. > > ------------------------------------------------------------ > To: joeblo...@foo.net > Cc: private@[PROJECT].apache.org > Subject: Invitation to become [PROJECT] committer: Joe Bloggs > > Hello [invitee name], > > The [Project] Project Management Committee] (PMC) > hereby offers you committer privileges to the project > [as well as membership in the PMC]. These privileges are > offered on the understanding that you'll use them > reasonably and with common sense. We like to work on trust > rather than unnecessary constraints. > > Being a committer enables you to more easily make > changes without needing to go through the patch > submission process. [Being a PMC member enables you > to guide the direction of the project.]
A PMC member involves a lot more than just guiding the direction of the project. The prospective member needs to be told what is expected of PMC members so they can make an informed decision. > Being a committer does not require you to > participate any more than you already do. It does > tend to make one even more committed. You will > probably find that you spend more time here. Being a PMC member DOES require additional participation ... > Of course, you can decline and instead remain as a > contributor, participating as you do now. > > A. This personal invitation is a chance for you to > accept or decline in private. Either way, please > let us know in reply only to the [priv...@project.apache.org] "in reply only" does not read well. > address. > > B. If you accept, the next step is to get an Apache id: > • If you are already a committer on another project, reply to this > message and let us know your Apache id and we will set you up with commit > privileges [and put you on the PMC roster]. "let us know" - who is "us" ? > • If you have earlier submitted an ICLA, reply to this message and > let us know the Public name under which you submitted your ICLA. We will then > request your account. If the email address you entered on the ICLA is no > longer appropriate, submit a new ICLA with the new email address. See the > next bullet for details. The Public Name is not necessarily unique. It would be better to ask for the email address. > • If you have not yet submitted an ICLA, reply to this message > indicating your acceptance and plans to submit your ICLA. > > Then, forward this message to secret...@apache.org and attach your ICLA > document. Do not cc: the project, as this unnecessarily exposes your > Personally Identifiable Information. > This will allow the Secretary to easily verify that you have been invited to > become a committer. Be sure to put your requested Apache id and the project > name on the ICLA form. This will allow the Secretary to request your account > and notify the project directly. Within a few days you will receive > instructions for logging in and changing your password. > > Details of the iCLA and instructions for submitting the forms are found here: > https://www.apache.org/licenses/#clas > https://www.apache.org/licenses/contributor-agreements.html#submitting > > C. When creation of your account is noted, you will receive a follow-up > message with next steps. > > > Craig L Russell > c...@apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: dev-unsubscr...@community.apache.org For additional commands, e-mail: dev-h...@community.apache.org
