Thanks Jan, I'm cross-posting this reply to the tac list just for info as I just made a similar promise over there - but was less explicit (in the case of TAC I'm cutting their request for support for 2x small events - leaving the ApacheCon budget in place). Also X-posting to fundraising for info. I'll come back to it in a month or two when I have the time to actually action this work.
Ross Ross Gardler (@rgardler) Senior Technology Evangelist Microsoft Open Technologies, Inc. A subsidiary of Microsoft Corporation On 16 May 2014 10:38, jan iversen <jancasacon...@gmail.com> wrote: > On 16 May 2014 06:52, Ross Gardler <rgard...@opendirective.com> wrote: > > > OK, so we have no objections and offers of help from the community in > > Europe (thank you). > > > > However, I am not going to include the budget in the first instance. The > > reason is that other areas need a significant budget increase this year > and > > I need to keep the budget levels low elsewhere. > > > I agree to that, the box is less important than a number of other budget > increases. > > > > > Instead what I am going to do is take it upon myself (with the help of > > anyone interested) to recruit a new Silver or higher sponsor indicating > > that their sponsorship $ will make the event in a box happen in both EU > and > > US. This wouldn't be directed funding but would be the difference that > the > > new sponsor will be able to make by signing up. That is, we can > demonstrate > > demand, provide a budget and provide measurable results that would not be > > present unless they sign up. > > > +1 I like the idea, and the company could do some discrete marketing on the > box itself. > > Recruiting a curier service would be a hit. > > rgds > jan I: > > > > > Ross > > > > Ross Gardler (@rgardler) > > Senior Technology Evangelist > > Microsoft Open Technologies, Inc. > > A subsidiary of Microsoft Corporation > > > > > > > > > > > > On 2 May 2014 07:51, <rgard...@opendirective.com> wrote: > > > > > Many people here will recall that we previously discussed ComDev > owning > > > the "event in a box". ASs a reminder this is a kit of "things" that are > > > useful for projects that plan to put on an event of some kind. The > > details > > > of which have been discussed on this list. > > > > > > Melissa has completed a full inventory and costing for these materials, > > > including insurance and shipping to various locations. Melissa will > also > > > manage the box in terms of replenishing consumable items and > coordinating > > > its shipping around the country. > > > > > > I would like to request that ComDev own the budget for this item and > help > > > to ensure that it is effectively used across the foundations projects > > (I.e. > > > help to ensure PMCs now of its existence). There is already an process > > for > > > managing its use (in the old ConCom wiki) and the logistics have been > > > worked out by Melissa. > > > > > > Initially we planned to have a box in the US and a Box in the EU. > > However, > > > the logistics of managing a box in the EU are more complicated. My > > proposal > > > is only to budget for a US box at this time and, if necessary, seek > > > additional funds for an EU box should a volunteer to manage it and > demand > > > emerge. > > > > > > As a member of this PMC I am happy to take on responsibility for this, > of > > > course I would welcome help from others as well as expect the PMC to > > > backfill as best as possible should I be unable to continue in this > role. > > > > > > I include the content list and estimated costs below. > > > > > > Event In A Box $3110 > > > > > > * Shipping $800 > > > * Consumables replenishment $330 > > > * Hard case $330 > > > * Equipment $1650 > > > > > > > > > Based on 8 events in the year at an average shipping cost of $100 per > > > event and replenishment of consumables as required. > > > > > > Event in a Box content list: > > > > > > *Physical Content List:* > > > > > > - Standard giveaways > > > - Apache BarCamp banner (for BarCamps only) > > > - Apache table skirt > > > - Pens > > > - Thick felt pens of varying colors > > > - Blue Tack > > > - Masking tape > > > - Easel Pads (for schedule grid) (for BarCamps only) > > > - Blank A4 paper (for schedule grid) (for BarCamps only) > > > - Post-Its of various sizes > > > - Name badges > > > - Registration sheets - In box or have coordinator bring to the > > > event??? > > > - Rubbish bags > > > - Power strips .....how many and what kind (6packs)???? Depending on > > > location, buy locally > > > - Extension cords....how many and what length???? Depending on > > location, > > > buy locally > > > - Highlighters > > > - Pack of various display port adapters > > > - Travel converters > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Sent from Surface > > > > > > > > >
