Dear all, Thanks for all the feedback on the budget. I've updated the version in Git, so please obtain the ODS file from here:
http://anonscm.debian.org/cgit/debconf-data/dc15.git/tree/budget/budget.ods I refrain from creating a PDF because it's a pain to format. Sorry. Here are the notable changes made since last week's meeting: 1. Added the income from simplified VAT claiming. This is a complex issue, the details (in German) may be found here: http://anonscm.debian.org/cgit/debconf-data/dc15.git/tree/verein/steuern/2014-05-16-Aktennotiz_Besteuerung.txt In three sentences: We opted for a simplification by which we don't net VAT collected with VAT paid, but just reduce all VAT collected by 7 % points. Since most of our expenses are to the youth hostel and hence VAT exempt, this effectively means we take in an additional 7 % on top of sponsor money, but we also have to pay gross prices on all expenses, so minus the 19% we pay on all other expenses. Definitely easier to budget anyway, and it added 9k to the income, which I thus distributed (see below). 2. Added 100 additional shirts for orga to the calculation (see assumptions tab). Might just be too much. 3. Took 1k from diversity outreach and made it available for press outreach (e.g. LWN). 4. Upped travel sponsorship to 30k. 5. Increased budget for lanyards to 1k (2,50 € each, incl. VAT). 6. Added an item furniture rentals for the job fair and showcase booths; rough estimate, probably too high. 7. Added a line for 8 sponsor logo banners to be displayed around the venue. 8. Added a line for miscellaneous day trip expenses (food is separate anyway). 9. Upped video team budget to 10k. 10. Downed child care to 1k, basically just incidentals and whatnot, we'll see what this actually turns out. We *won't* be paying child care attendants with this as we should not get involved here (other than facilitating babysitters). 11. Increased incidentals, including a 5% buffer position in case the budget doesn't square out everywhere. 12. Added some notes to the expenses tab to help people figure out what's to be sorted under each item and where to find stuff. I hope this is now ready for approval. If there are more comments or questions, please try to send them ASAP before the meeting on Thursday. As a final motivational message: we're 80% funded and have 5 months to go. If we meet our funding goal, we can start sponsoring more people to attend, which is one of our core values. -- .''`. martin f. krafft <madd...@debconf.org> @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16
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