On Tue, Jul 23, 2013 at 12:20:59PM +0200, Philipp Hug wrote: > Now, as a matter of full honesty; by looking at the detailed budget > > source, I see that the amounts were as follows: 50 CHF / person for > > DayTrip, 30 CHF / person for Conference Dinner; both multiplied by 348 > > unique attendees. > > > That's correct, we calculated with CHF 50 /p.P for the daytrip which > results in the 17400 for the 348 persons in the budget. > Don't forget that this amount also includes eating out on lunch, which we'd > also pay CHF10-15 (depending on food option) per person if we'd stay at > LeCamp. > > We do have an approved budget of 17400 and the money is available, so I > don't see any need to discuss this again. That's one of the reasons for a > budget, to be able to delegate work to different people and not > micro-manage them. > > Looking at the numbers from [1] the boat trip with dinner is the really > expensive part. > So if we do the conference dinner on another day and only look at the > daytrip budget it looks a lot better: > Total amount including lunch paid to LeCamp: around CHF 14k (+transport, as > we don't use the boat) which is below the 17k in the budget and if some > attendees won't eat dinner on this day and mark it in penta, we'll save > even more. (It would then even fit in CHF50 p.p) > > [1] https://debconf13.debconf.org/wiki/DebConf13/DayTrip > > My suggestion, if Raphael agrees, is to go ahead with Daytrip organization > as planned within our budget and organize conference dinner separate from > day trip.
Thanks for your email. I am also in favor of that option. Cheers, Raphaël
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