Philipp Hug dijo [Mon, Apr 08, 2013 at 02:16:38PM +0200]: > Hi list, > > I committed an updated budget for DebConf with the following additions > to the DPL-approved budget:
Hi and thanks, Philipp! Excuse me if I'm skipping some context I am unaware of, but I have a couple of doubts here: > (...) > + CHF 5k for conference dinner [3] This would surely be nice to have, but we can anyway skip it (as we have done IIRC in NYC) or shape it differently (as happened in Edinburgh). If our concern is saving money, while a conference dinner usually translate to very good memories, is one aspect we can leave aside until we confirm we can reasonably afford it. If one nice dinner equals a full day of DebCamp (and I strongly doubt one day of setup will be enough - leave alone the DebCamp usual setting!), I'd very much prefer adding an extra day. > + CHF 3k for day trip [3] On the PDF you sent, daytrip stands at CHF8,700 (15CHF/attendee). We can also cut this, and make daytrip be paid for those interested in going there (again, as it has happened in the past). 15CHF per person for a fun social day seems OK, but summing it up, it becomes a huge monster we can surely avoid. Or decide on accepting later on. > + CHF 3k for external speakers [3] I guess this means the "Travel reimbursement, speakers" (CHF1,000)and "Travel accomodation, speakers" (CHF2,000) rows. Do we have an idea who these "external speakers" would be? Or if we really need them? Again, it might be a good idea, but I'd prefer leaving it aside for now. FWIW, we have enough interesting speakers "in-house". And if we were to propose invite $foo as a speaker for a specific topic, $foo could be included (and ranked) as part of the travel sponsorship queue (even if handled differently at the end). This would mean, a wider team (those inviting and those deciding on sponsorship) gets to vote on their presence. Of course, my idea has several flaws (such as the time needed for an external person, in whom *we* would be interested, to confirm attendance; sponsorship decisions are usually announced quite late). The number is not *so* big. But still, budgeting for externals while our own conference's status is not yet fully covered seems like an avoidable part. > On the income side, I estimated the current amount of sponsorship > money + additional 10k. > This results in a budget with a deficit of 20k, which means Debian > pays the newbies initiative for DebConf. This makes sense, as it has been this way in the past. So, yay! We are basically at the level with the projected costs! Just to emphasize, at CHF5,000 per setup/debcamp day, I think we should try first to expand a bit (mainly setup worries me, it usually requires quite ea bit of work), and then we should add niceties. Oh, of course - And some niceties can be anyway transferred to attendees (i.e. what I proposed for the daytrip). Even if we get the needed extra money, it would not be a sin to end up handing money back to Debian ;-) _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
