On Mon, Mar 18, 2013 at 1:41 PM, Allison Randal <alli...@lohutok.net> wrote: > I've run a more detailed cost comparison for the Portland bid, > projecting for 200 attendees and 350 attendees separately, so it's > easier to see the base costs, and also incorporating some changes from > the discussion feedback. See the attached ODS file. (The cost per > attendee seems radically lower than previous years, but these are base > costs, and don't include incidentals like printing signs/badges and > t-shirts, video equipment shipping, or optional costs like travel > sponsorships.) > > The "Comparison" tab is using the 4-day figures from the "Rooms" and > "Food" tabs. This is based on a projection of sessions Mon-Tue and > Thu-Fri, with the Day Trip on Wednesday. But, in previous years DebConf > has run sessions Mon-Tue and Thu-Sat, that is, 5 total days of sessions. > So, the 5-day projections are included on the "Rooms" and "Food" tabs. > > The actual food reservations will be made much closer to the event, > based on counts of registered attendees, so these are just broad estimates. > > In general, if confidence is high that DebConf14 will have attendance of > at least 250-300, then we recommend including the larger Ballroom in the > initial venue reservation. These projections are using a full-day price > for the large Ballroom, rather than specific hours for opening/closing > plenaries, so the actual venue rental total is likely to be a bit > cheaper. (The Ballroom is preferable to Hoffman Hall, because it's in > the same building as the smaller session rooms and hacklabs.) > > > We're figuring the decision about whether to run DebCamp will be made > later, after sponsorships start to come in.
I think the opportunity to get great sponsorships here in Portland is going to be great. I have already had some initial discussions with at least on local company and hope to put my local contacts to good use ;) > We've talked a bit about > alternatives that could provide hacking time at a lower cost than the > traditional two-week schedule (all with DayTrip on Wed): > > * Two full days of DebCamp on Sunday before and Saturday after DebConf > > * Combine DebCamp/DebConf to run simultaneously Saturday-Saturday > > * DebCamp on the two Saturdays, and DebCamp/DebConf combo on Sun-Fri > > > At the moment, we're guessing that DebConf14 won't have a Debian Day, > but again, figure the wider DebConf team will make that decision > partially based on sponsorships. > > HTH, > Allison > > _______________________________________________ > Debian-portland-soc mailing list > debian-portland-...@pdx.debian.net > http://pdx.debian.net/mailman/listinfo/debian-portland-soc -- Benjamin Kerensa http://benjaminkerensa.com "I am what I am because of who we all are" - Ubuntu _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
