On Wed, May 04, 2011 at 06:49:29AM +0200, Adnan Hodzic wrote: > Hey everybody, > > Topic of extending the registration period was brought up on our last > meeting. I was the one who brought it up as in following couple of > weeks I'll be attending some very important conference in the region > and thus when I present the people with idea of DebConf11 in Bosnia I > want to avoid situation where I'll say something along the line > "you're welcome but only in case if you want to pay as you're not > eligible for sponsorship as sponsorships have been closed". > > Thus I suggest we extend the registration period until 19th which > marks the end of the last conference I'm going to. > > Now, as extending itself isn't much big of a deal, but some have > suggested that we also restrict sponsorship to the people who register > in this extended period, and that they are only eligible for sponsored > accommodating. I see from what kind of background this suggestion is > coming, but if we put that aside I still don't think that's fair, what > I would suggest is that we set more rigorous criterion for these > people who register in extended period or just let them register as > everybody had a chance up till now :) > > Even if we disregard all things that were said in last paragraph, > please take this info into your consideration, all the conferences are > going to be held in <=500km radius so travel won't be much of a deal, > and shouldn't take much funds as all of it will fall on government, as > all of them will need accommodation. >
Hi, This seems similar to what we have done every year. We set the deadline for requesting sponsorship early but people still could register *paying* until the date we had to do the room reservation with the hotel/residence. I do not know how is the arragement with the hotels, but we should make clear the only thing we should close 8th May is *requesting for sponsorship*: lodging and travel. Also, people has been always welcome to come last minute but they didn't have t-shirt or possibility of staying in teh same place that other attendees. About the talks/events, last year we allowed late submission and later scheduled them in the "non official" track or whatever we ended calling it. Summarising: --- 8th May: end of register if you want to ask sponsored stuff End of events submissions for official track. >From 9th May until final reservation in hotel is done: People can register if they pay. After the final reservation in the hotel is done: People still can come but they have to look their own lodging/food, no t-shirt. maybe no badge, etc. --- >From 9th May until Debconf itself: people can still submit events and they will have to check with the people scheduling if they can be held. Ana _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
