Hi all,
Please find copied below the minutes of the Board meeting that was held last
Tuesday, which have also been published on the wiki at [1].
The meeting focused on the three initiatives that the chapter has agreed to
focus on and aim to complete by the next AGM in spring next year:
- The Schools Project
- Britain Loves Wikipedia
- Workplace Learning Lunches
Work is continuing on the planning of these initiatives, with a full plan,
timetable and budget being prepared for each one by the end of August. Two
schools are already lined up for the Schools Project, we have expressions of
interest from two museums - the V&A and the British Postal Museum and Archive -
for Britain Loves Wikipedia and discussions have been held with senior BBC
managers regarding Workplace Learning Lunches.
In other news, we approved our 29th member and reported the launch of the
Wikimedia UK blog [2] and twitter account.
As always corrections, questions or comments are always welcome either in reply
here or on the wiki.
Regards,
Andrew Turvey
Secretary
Wikimedia UK
Wikimedia UK is the operating name of Wiki UK Limited.
Wiki UK Ltd is a Company Limited by Guarantee registered in England and Wales,
Registered No. 6741827.
The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, United
Kingdom.
[1] http://uk.wikimedia.org/wiki/Meetings/2009-08-18
[2] http://blog.wikimedia.org.uk/
----------
Wikimedia UK Board meeting Wednesday 18th August 2009, 8:30pm BST at
#wikimedia-uk-board
Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Zeyi He (ZH);
Joseph Seddon (JS); Paul Williams (PW); Steve Virgin (SV)
Apologies: Tom Holden (TH);
Minutes of previous meetings
The minutes of the meeting dated 5 August was approved.
The following actions were carried forward:
1. AT to draft an email to the WMF formalising the agreement to use Wikimedia
Foundation trademarks in members-only merchandising and to look into where we
could produce merchandise.
2. MP to draft templates for the six press scenarios identified at Media
relations#Media response .
3. MP to work with SV to do mini press releases, no more than one per month,
advertising spikes in traffic per WP:POPULAR related to particular news events.
4. JS to get a copy of the WMF's press release contact list in the UK.
5. MP agreed to add the HMRC letter appendices as attachments to section C of
the Charity Commission application
6. JS agreed to look into CRB checks for directors and Schools Project
volunteers - their transferability, who to approach for them and how much they
will cost.
7. PW will develop a proposal for buying a computer for the Schools Project
with, potentially, peripherals such as a projector, screen, printer etc.
8. JS to draft an email for the Open Knowledge Foundation mailing list, to
recruit new members.
9. AT to arrange printing of the business cards
10. AT will reply to the charity sponsorship request as proposed.
11. MP to investigate moving our wiki at http://uk.wikimedia.org to
http://www.wikimedia.org.uk subject to technical feasibility re Single User
Logins and hosting, with gb.wikimedia.org as a potential alternative. Bug
Report
12. Once this has been completed, MP to follow up with Wikimedia Ukraine
regarding the "uk." website conflict.
13. AT to investigate NCVO and other charity support groups for guidance on
setting up procedures
14. AT agreed to investigate getting paid legal advice on charitable status,
using the Foundation's offer to fund.
15. JS to start drafting child protection policies.
16. PW, MP to deliver newsletter.
Matters arising
MP has established his relationship with the Communcations Committee is "
either be as mailing list subscriber, or representative of Wikimedia UK ".
Therefore, for the purposes of the conflicts of interest policy, it was agreed
he would not be treated as a Foundation committee member.
Reports
Secretary
The Secretary's Report was noted.
Treasurer
There was no Treasurer's Report. However, TH had sent a previous email
regarding a membership application that had been received.
The board went in camera for a discussion
Member number 29 confirmed by a majority decision subject to cheque clearing.
TH will respond to the member and update the Register of Members.
ACTION: TH
Chair
The Chair's Report was noted. MP also mentioned that he had received an offer
of a free ticket to the "C&binet" conference on 26-28 October - a
"not-for-profit network, created by the UK Government’s Department for Culture,
Media and Sport to link the international creative and commercial communities
to grow the global creative economy" SV and AT had both volunteered to attend.
It was agreed that AT would attend and MP would ask for a second ticket for SV
if possible.
ACTION: MP
The board discussed having an in-person board meeting around the "Pictures in
Public" symposium on 10-11 September in Oxford which MP and TH will be
attending. The London Wikimeet is also that weekend on the Sunday morning, so
we could like it with that. JS, SV, ZH and PW could not confirm if they could
attend. MP agreed to email round suggested dates and locations to see what
people could make.
ACTION: MP
Initiatives
No report was available. It was agreed to discuss with the initiatives
discussion later in the meeting.
Conferences
JS gave a verbal report; he hadn't found anywhere where he could get free CRB
checks. It was estimated they will cost around £500 (£38 for ~13 people) and it
was agreed we should ask the Foundation to reallocate some of the existing
schools budget to cover this. At the same time the budget for a computer would
be extended to cover other ancillary hardware.
JS has also prepared a blog post on the joint 2010 WMUK/OKCON Conference.
JS has had some discussions on a future Wikimania in Manchester and has been
told that continent rotation "is considered the most minor criterion", opening
the door to a Wikimania 2011 bid.
Corporate relations
SV gave a verbal report. He has been approached by a school in Wrexham which is
interested in working with us. SV will forward to PW who will follow up as part
of the Schools Project .
ACTION: SV
Steve Bowbrick has met with some senior BBC managers to discuss collaboration;
SV will chase him to get an update on how it went. Progress on this has been
slow, and we are unsure of timetables or outcomes at the moment.
ACTION: SV
Volunteers
PW had nothing to report on this.
Charity Commission application
AT gave an update and a summary of the current situation: there are three
things that need finalising - the conflicts of interest policy , section D of
the Charity Commission application and the child protection policy . The last
item is waiting for the example policies that AT has ordered from NCVO. Given
that the application can't be sent off until this is complete, it was agreed to
hold off on discussions until the next meeting. AT will chase the NCVO for an
eta.
ACTION: AT
In the meantime, AT is continuing to look for paid legal advice to assist with
the application.
Initiatives
The Board discussed the milestone listed on the initiatives timeline to
"establish a plan for each initiative including timetable, aim and outline
costing" by the end of August. It was agreed that this would still be done,
except for the Workplace Learning Lunches where it might not be possible to
complete before mid September.
Workplace Learning Lunches
As noted above, SV will follow up with SB regardng progress with the BBC. The
milestone above may be delayed until mid September.
JS agreed to follow up with his contacts at the BBC Digital Reolution and click
and get them in touch with SB and SV.
ACTION: JS
Schools project
PW hopes to start talking to schools at the start of September when they return
from holidays, with most progress made after the half term 23rd October and the
first visits possibly in the second half term. JS may be able to arrange a
visit to his college earlier. PW will start discussion on the schools email
list after the meeting regarding the project plan and arrange to get a
timetable and budget approved by the end of August
ACTION: PW
Britain Loves Wikipedia
There was a discussion on whether the initiative should restrict to just London
or cover the whole of Britain. AT mentioned that Wikipedia Loves Art project
had 15 museums, but over half the images were generated from the 6 clustered in
New York. The Dutch Wiki Loves Art had 43 museums around the country, but
generated fewer images than Wikipedia Loves Art. MP suggested we have clusters
of museums in several locations. MP will start a discussion on the mailing list
and defer a decision depending on the response from museums. MP will also
pencil in a timetable and budget by the end of August.
ACTION: MP
AOB
MP mentioned that the blog is now up and running. A Twitter account has also
been set up - it was agreed any board member is encouraged to make appropriate
twitter posts without need for prior approval. AT, JS agreed to email round
draft blog posts for approval.
ACTION: AT, JS
MP and SV agreed to work on a press release for the 5 million media files on
Commons milestone.
ACTION: MP, SV
MP and JS may be meeting with the V&A in London on Friday to discuss Britain
Loves Wikipedia and GLAM-WIKI-UK respectively. It was agreed JS could claim
travel out of the content access funds.
Next meeting
The next meeting was agreed for Tuesday 1st September, 8:30pm.
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