We have created such a policy several years ago: https://pl.wikimedia.org/wiki/Rozliczenie_koszt%C3%B3w_wyjazdu
:-) 2015-03-09 11:51 GMT+01:00 Nicole Ebber <[email protected]>: > Thanks for sharing this, Emeric. I especially like the approach of > sharing these kinds of experience that all the organisations have to > deal with on an everyday basis. I guess these procedures are quite > easy to copy or build upon for others. > > Merci, > Nicole > > > > On 9 March 2015 at 09:49, Emeric Vallespi <[email protected]> > wrote: > > Dear movement fellows, > > > > After our "Board handbook", we are pleased to share with you the > > Wikimédia France "Travel policy" (this time, in French and English!): > > > > (en) > https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage/en > > (fr) > https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage > > > > This document is the compilation and formalization of our expenses > > reimbursement's practices for several years. > > The main goal of this formalization is to clarify, for our various > > stakeholders in the organization, the expenses which can be reimbursed, > > the amounts, the conditions and the process. > > And because it's clearer we think that it's going to facilitate the > > volunteers involvement. Indeed, by knowing in advance if expenses can be > > covered, we are hoping that volunteers will take more initiatives to do > > projects, even if there is a cost. > > Of course, it facilitates the work of our treasurers and executive > > director who deal with the approval of expenses requests/reports, > > because the commons cases are anticipated in the policy, and now they > > have to intervene only for specific cases, which are less frequent. > > > > It is also ensuring a healthier governance: it clarifies the process of > > escalation if needed and it provides fairness for every requests' > answers. > > Besides it allowed to define consensually the frame of reimbursements > > with different stakeholders. > > > > As it might be useful for other entities, we shared in a Learning > > Patternswhy we think it's useful for us to have this policy,what > > problems it solves and how we have solved them: > > > https://meta.wikimedia.org/wiki/Grants:Learning_patterns/Travel_policy_−_defining_travel_support_conditions_to_further_volunteer_involvement > > Moreover, we did an "unofficial" translation of the policy (link above) > > to ease your feedback possibilities about this policy, about the process > > we followed or to be inspired by if you are thinking about such an > > initiative of document in your organization. > > > > Feel free to ask any questions or make suggestions of improvement. > > Cheers, > > -- > > Emeric Vallespi > > Vice President > > > > Wikimédia France > > www.wikimedia.fr | Twitter: @Wikimedia_Fr > > > > Mob. +33 6 61 15 13 12 | [email protected] > > <mailto:[email protected]> > > Twitter: @evallespi > > _______________________________________________ > > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > > [email protected] > > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> > > > > -- > Nicole Ebber > Referentin Internationale Beziehungen > Adviser International Relations > > Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin > Tel. (030) 219 158 26-0 | http://wikimedia.de > > Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge allen > Wissens frei teilhaben kann. Helfen Sie uns dabei! > > Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e. > V. Eingetragen im Vereinsregister des Amtsgerichts > Berlin-Charlottenburg unter der Nummer 23855 B. Als gemeinnützig > anerkannt durch das Finanzamt für Körperschaften I Berlin, > Steuernummer 27/681/51985. > > _______________________________________________ > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > [email protected] > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> > -- Tomek "Polimerek" Ganicz http://pl.wikimedia.org/wiki/User:Polimerek http://www.ganicz.pl/poli/ http://www.cbmm.lodz.pl/work.php?id=29&title=tomasz-ganicz _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines [email protected] Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:[email protected]?subject=unsubscribe>
