Thanks for sharing this, Emeric. I especially like the approach of sharing these kinds of experience that all the organisations have to deal with on an everyday basis. I guess these procedures are quite easy to copy or build upon for others.
Merci, Nicole On 9 March 2015 at 09:49, Emeric Vallespi <[email protected]> wrote: > Dear movement fellows, > > After our "Board handbook", we are pleased to share with you the > Wikimédia France "Travel policy" (this time, in French and English!): > > (en) https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage/en > (fr) https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage > > This document is the compilation and formalization of our expenses > reimbursement's practices for several years. > The main goal of this formalization is to clarify, for our various > stakeholders in the organization, the expenses which can be reimbursed, > the amounts, the conditions and the process. > And because it's clearer we think that it's going to facilitate the > volunteers involvement. Indeed, by knowing in advance if expenses can be > covered, we are hoping that volunteers will take more initiatives to do > projects, even if there is a cost. > Of course, it facilitates the work of our treasurers and executive > director who deal with the approval of expenses requests/reports, > because the commons cases are anticipated in the policy, and now they > have to intervene only for specific cases, which are less frequent. > > It is also ensuring a healthier governance: it clarifies the process of > escalation if needed and it provides fairness for every requests' answers. > Besides it allowed to define consensually the frame of reimbursements > with different stakeholders. > > As it might be useful for other entities, we shared in a Learning > Patternswhy we think it's useful for us to have this policy,what > problems it solves and how we have solved them: > https://meta.wikimedia.org/wiki/Grants:Learning_patterns/Travel_policy_−_defining_travel_support_conditions_to_further_volunteer_involvement > Moreover, we did an "unofficial" translation of the policy (link above) > to ease your feedback possibilities about this policy, about the process > we followed or to be inspired by if you are thinking about such an > initiative of document in your organization. > > Feel free to ask any questions or make suggestions of improvement. > Cheers, > -- > Emeric Vallespi > Vice President > > Wikimédia France > www.wikimedia.fr | Twitter: @Wikimedia_Fr > > Mob. +33 6 61 15 13 12 | [email protected] > <mailto:[email protected]> > Twitter: @evallespi > _______________________________________________ > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines > [email protected] > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> -- Nicole Ebber Referentin Internationale Beziehungen Adviser International Relations Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin Tel. (030) 219 158 26-0 | http://wikimedia.de Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge allen Wissens frei teilhaben kann. Helfen Sie uns dabei! Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e. V. Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985. _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines [email protected] Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:[email protected]?subject=unsubscribe>
