Hi Mathew, Thanks for your thoughts as they are very detailed. Whilst I agree with your sentiment there are a lot of practicalities in setting up & maintaining such a structure.
Some time back I started a Wiki page. I would suggest that everybody have a read. https://wiki.ubuntu.com/AustralianTeam/WhiteBoard/BrainStorm and https://wiki.ubuntu.com/Roadmaps/Lucid/AustralianTeam Once again I like some of the ideas especially about setting up a committee of 'STATE leaders' Andrew G (Brisbane) On Mar 7, 11:20 pm, Matthew Rossi <m...@pcpodcast.org> wrote: > Hello, > > In light of the recent discussions regarding the future of our LoCo, I > thought that I would pitch in my own idea for how we can govern the LoCo. > Over the last few years, it has become obvious that the unstructured way > that our LoCo operates isn't working too well. From the surface, it doesn't > appear that a lot is being done, and those who are actually volunteering are > flying under the radar. As a LoCo I believe we should become more organised > and structured in our approach, so I am proposing a small committee system > to be formed within the LoCo to essentially run the show and direct the LoCo > as a whole towards achieving the stated goals of the group. > > The following is a basic outline of the structure of my committee proposal. > There are references to a charter, which would be formed by the committee > itself if established: > > Personnel: > > *Chairperson (Virtually a Ceremonial Role)* > > Responsibilities > > - > - to act as an independent adjudicator of all elections and votes held > within the committee itself and the broader LoCo community as per the rules > of the charter > - to give assent to the results of votes and elections as stipulated > above, and to change the charter where the committee has approved an > amendment via a vote > - to ensure that all rules as set in the charter are enforced within the > organisation > - to set the time, place, agenda, chair and provide logs/recordings (via > the mailing list and wiki) of all meetings in consultation with the > committee > - to represent the Ubuntu-AU LoCo as a leader and to promote the > organisation and the Ubuntu distribution where necessary. > - to serve as a mailing list (or IRC if necessary) moderator > > If this proposal is implemented, I request that for the first term that I > take the role of chairperson without an election to ensure that this system > is implemented smoothly. > > *President (Team Contact)* > * > * > Responsibilities > > - to serve and fulfil the role of Team Contact for the Ubuntu-AU LoCo in > its present form > - to organise promotional events, exhibition stalls, CD distribution etc. > - to represent the Ubuntu-AU LoCo as a leader and to promote the > organisation and the Ubuntu distribution where necessary amongst the public > - to liaise with the broader Ubuntu-AU community to gain access to > volunteers for events and to reflect the views of the broader community. > - to attend and actively contribute to all meetings organised by the > chairperson > - to serve as a mailing list (or IRC if necessary) moderator > > *Vice-President (Treasurer)* > * > * > Responsibilities > > - to assist the President in the previously mentioned roles > - to represent the Ubuntu-AU LoCo as a leader and to promote the > organisation and the Ubuntu distribution where necessary amongst the public > - to liaise with the broader Ubuntu-AU community to gain access to > volunteers for events and to reflect the views of the broader community. > - to regularly maintain a database for tracking membership within the > Ubuntu-AU LoCo and it's committee > - to track the receipt and allocation of funds and other materials within > the LoCo > - to attend and actively contribute to all meetings organised by the > chairperson > - to serve as a mailing list (or IRC if necessary) moderator > > *Ordinary Committee Member* > * > * > Responsibilities > > - to support and actively contribute to the initiatives set by the whole > committee > - to attend and actively contribute to all meetings organised by the > chairperson > - to represent the Ubuntu-AU LoCo as a leader and to promote the > organisation and the Ubuntu distribution where necessary amongst the public > - to represent the views of the wider LoCo community during meetings > - to serve as a mailing list moderator > > Other > > - There will be around 4 - 6 Ordinary Committee Members (the exact number > to be determined) > - Preference for 2 of the positions will be given to those who reside in > a state outside of Victoria, New South Wales and Queensland; as well as a > younger member of the LoCo. If the position can not be filled by a person > in that target area, the position will be opened to any interested party > along with the rest of the Ordinary Committee Member positions > > Election to the Committee: > > - The Chairperson officially calls and operates all elections and votes > as per the rules stated in the charter. > - Ordinary Committee Members will serve two year terms. At the end of > the two year term of the group of members elected, an election will be held > to any member who has explicitly agreed to the Ubuntu Code of Conduct > within > the Australian LoCo. Votes can be registered by any member who is not part > of the committee or is standing for election. After that round of voting, > the top candidates (according to the no. of positions available) will be > elected. If there are any ties or the Chairperson deems the majority to be > not suitable, the committee itself will elect. > - Vice President's and Presidents will serve three year terms, to be > elected by the Ordinary Committee Members. Members on the committee may > nominate themselves for the positions, and normal LoCo members may have a > committee member nominate them. > - The election rules for the Chairperson is the same as for the > Vice/President, however the Chairperson has an option to extend their term > by 2 years without the need for an election. > - Any elected committee member may re-nominate themselves for new terms. > There is no limit on the number of terms a committee member can serve. > - An elected member may resign from their post, or be 'sacked' from their > position (if they miss a certain number of meeting w/o permission from the > Chairperson or if they act in a manner that is against the CoC). In that > case, the Chairperson in consultation with the committee may decide to > either call upon the first runner up of the election from that member, or > can call an open election for an 'interim member' position to fill that > position until the expiration of that term as per the above guidelines. > > Meetings: > > There are two types of meetings. These include community meetings and > committee meetings. > > *Community Meetings* > * > * > > - Meetings to be held in the IRC channel once a month to be chaired by > the Chairperson > - The Chairperson will set the time of the meeting in consultation with > the LoCo members and the committee > - These meetings are open to any member within the LoCo > - Anyone can request for points to be added to the agenda, but the person > who requested the item must attend the meeting in order to explain it > otherwise that item will be skipped > - The meeting will be fully logged and the Chairperson will post the log > onto the mailing list and the Team Wiki > > *Committee Meetings* > > - Meetings that include all elected committee members. > - The Chairperson will arrange the time and venue of the meeting > - These meetings should occur somewhere between once a month, to once > every three months. > - The Chairperson, in consultation with the committee may organise > meetings to be held in a physical location to allow members of the > committee > to be able to meet outside of the internet, however this is not compulsory > as organising such meetings can be difficult. > - The Chairperson will publish the recorded minutes of committee meetings > on the mailing list and the wiki for all LoCo members to read. > > This is a basic preamble of the model that I would suggest, and some details > haven't been worked out. I encourage anyone reading this to tell me what > you think and how you would change it. > > Regards, > Matthew Rossi > m...@pcpodcast.org > Tel: +1 253 987 6413 > Mob: +61 488 122 990 > > -- > ubuntu-au mailing list > ubuntu...@lists.ubuntu.comhttps://lists.ubuntu.com/mailman/listinfo/ubuntu-au -- ubuntu-au mailing list ubuntu-au@lists.ubuntu.com https://lists.ubuntu.com/mailman/listinfo/ubuntu-au
