Hi John, We use BP Logix’s “Process Director” (http://www.capterra.com/business-process-management-software/spotlight/100929/BP%20Logix%20Process%20Director/BP%20Logix) which replaced an old OpenText-based system (E_TOOEXPENSIVE) We store 10’s of thousands documents in it, and it implements a number of workflows. As a SME, it was priced right (at the time – not sure if the price has gone up now.) It is a Windows web-based (IIS/.NET) product. It’s also been one of the least problematic pieces of software I’ve ever had to manage.
HTH, Will From: tech-boun...@lists.lopsa.org [mailto:tech-boun...@lists.lopsa.org] On Behalf Of john boris Sent: Friday, December 18, 2015 12:39 PM To: Michael Ryder Cc: tech@lists.lopsa.org Subject: Re: [lopsa-tech] In Search of Document Management System for Enterprise how many authors? 17 sites with one central >100 Authors how many current documents? Unknown as we never did this. Going from Paper to electronic but the number could start at greater than 250 how many new documents per year? Again not sure I am figuring 100 new each year with archiving the last 7 years of info are there specific workflow requirements? No this is for the bigwigs to look at but a workflow process if available might come in use down the road authentication requirements? (is AD required?) Authentication is required. We are a Windows shop so if we hosted it we could use AD but a built in granular access control will suffice for this project. budget? Not at that stage One person through a big number out there which I chuckled at. We are a non profit and the Project leader is an accountant and the people asking for this are the finance people so we are looking to this as cheap as possible that is why I am asking for suggestions. Even it is a $100k a year item I need to look at it and if it does what they want it could be an option. platform? (is there an OS preference?) No OS preference. As I said above 99% of our systems here are windows based. I am the only *NIX admin. If a commercial cloud system is available then who cares. If we host it I know they would rather have a Windows based system while I would rather have an Open Source *NIX based system. On Fri, Dec 18, 2015 at 12:28 PM, Michael Ryder <mryder1...@gmail.com<mailto:mryder1...@gmail.com>> wrote: John I think you'll need to provide some sizing parameters, such as... how many authors? how many current documents? how many new documents per year? are there specific workflow requirements? authentication requirements? (is AD required?) budget? platform? (is there an OS preference?) The only one I've got experience with is Documentum<http://www.emc.com/enterprise-content-management/documentum/index.htm> which is good but does takes more to implement and maintain. Mike On Fri, Dec 18, 2015 at 12:13 PM, john boris <jbori...@gmail.com<mailto:jbori...@gmail.com>> wrote: Good Day to the list, Here at $WORK an old project was resurrected and dropped in my lap. The Execs are looking for a Data Warehouse solution where they can store documents for retrieval, provide access control and possibly live updating. As a part of this system they are also looking for a Dashboard for certain functions. The Project leader understands that there isn't one product that is the end all and figures this project will be resolved by using a few different applications. So the goal of this email is to ask folks what product they are using in their work environment (University, School District, Enterprise, Work Group) as their document management system that has access controls. Even if you rolled your own using Oracle, MySQL or some other database coupled with a Web front end and some type of access control. I have looked at two products so far Knowledge Tree (which has since become a sales product) and eFileCabinet (efilecabinet.com<http://efilecabinet.com>) The latter is a cloud based solution with a monthly charge per user. That isn't out of the question even an Open Open Source product that we would roll our own and house ourselves. In my searches on Google SharePoint (I think that is the Microsoft Product) never popped up. Google Docs is out of the question and even just supplying a share across the VPN is out as well as the access is not robust enough and then you have the indexing and contents as well as naming of documents with descriptions. People can reply directly to me or to the list. I will post some type of summary in a few weeks to the list in case someone wants to use it for themselves later on. Thanks in advance. -- John J. Boris, Sr. _______________________________________________ Tech mailing list Tech@lists.lopsa.org<mailto:Tech@lists.lopsa.org> https://lists.lopsa.org/cgi-bin/mailman/listinfo/tech This list provided by the League of Professional System Administrators http://lopsa.org/ -- John J. Boris, Sr.
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