[GNC] what is best procedure to 'split off' to a new set of books?

[arthur brogard via gnucash-user]

I have a personal set of books which includes credit card, debit card and 
business account.
Now I want to create a new set of books just for the business.  which is very 
small, no trades at all as yet.
But monies have been paid into it and out of it:  owner's equity,  fees, 
charges.
So I believe I could export the business account and transactions and import it 
all into this new set of books, right?
So would that  mean I also need the credit card and debit card accounts to 
exist in the business books?
Otherwise they would become orphan transactions..
So few I can do it all manually, one at a time.  But I'm seeking to have an 
understanding of the 'proper' procedure.
gpt and deepseek are not helping.  :)


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Re: [GNC] How to post "In Kind" donations

[David Warren]

You could debit postage expense (important so you can see how much you
spend each period on postage) and credit an income account for non cash
donations. I think that's what actually happened...


On Sat, Jan 18, 2025, 5:47 PM Ross Laver  wrote:

> I am the treasurer of a fraternal organization.  I want to track "In Kind"
> donations for budgeting purposes.
> EXAMPLE:  someone purchases postage and does not want to be reimbursed.
> Postage is a legitimate expense.
> Please help!
> Ross
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Re: [GNC] what is best reconcile/update procedure?

[R Losey]

It is the habit in our household to put all paper receipts in a drawer, and
I have a set time (each week) to enter those transactions (because so much
is done online, I also go through email looking for electronic receipts).
Please note that this is not a hard-and-fast rule; sometimes, I enter
transactions shortly after they occur, if I happen to feel like it.

But I still reconcile with the bank balance (not statement) each month;
yes, I could do it weekly, but monthly is working for me. However, this
helps me to ensure that no one in the household forgot to put a receipt in
the drawer; various ones of us have forgotten (receipts found to have been
languishing in a wallet or purse -- or worse, someone lost a receipt).
Moreover, there are some charges that occur for which I get no notification
-- for example, the Amazon Prime membership, or Amazon's "Subscribe & Save"
items -- those just occur with no notification. A regular reconciliation
helps me to find these things.

Maybe this is not considered an "old-fashioned monthly bank
reconciliation", since I am reconciling to current balance, not to some
statement.


On Sat, Jan 18, 2025 at 7:54 PM Ken Pyzik  wrote:

> All — First, I want to apologize for the length of this rant.  We will
> always agree to disagree on this subject.  Please understand, I am a
> retired 30 year bank auditor.  I know the purpose of what a reconciliation
> is.  But what I don't understand is this obsession with doing monthly
> reconciliations for personal accounts on your computer.
>
> First, I have not received a "paper" statement from my bank in over 20
> years.  My statements are all online.  Second, I sign-in to my (checking
> and credit card) accounts almost daily.  So I know exactly when every
> deposit or charge hits my accounts.  Third, in this day and age, I write,
> maybe, one check a month, to my landscaper who does not have direct
> deport.  Other than that, my 20-30 transactions per month are all
> electronic.  Also, I charge almost everything on my charge card.  So any
> money I spend is on my charge card statement.
>
> Fourth, I enter transactions in GnuCash whenever I feel I have a few spare
> moments and my GnuCash balances nearly always match my online account
> balances except for when my landscaper takes too long to cash his check, or
> an electronic transaction takes more than a day or two to clear. Fifth, the
> whole purpose of the reconciliation process is to identify transactions
> that you either know to be coming or that you think will be coming that
> have not been reflected on your current bank balance so you don't overdraw
> your account or so that an unauthorized charge does not slip by.
>
> With that backdrop — as you can probably tell,  I have not done an
> old-fashioned monthly bank reconciliation in eons.  Technically, since I
> sign-in almost every day, I guess you can say I do a mini-reconciliation of
> my accounts daily (or almost daily!) and because of that, I know exactly
> what my balance is almost all the time.  Additionally, if I see any unknown
> transaction online (which is like never!), I can call my bank almost
> anytime and discuss with them what the transaction is and usually get it
> rectified rather quickly.  And the benefits of looking at my account
> everyday is that I can see it hit that day!
>
> So, with all that being said, can someone please explain to me why people
> are wasting their time doing manual C/N reconciliations on a bunch of
> transactions on their computer?  I would think they could use their time
> much more effectively doing something else.  You see, the reason for
> reconciliations in the past were that you did not have the access, as you
> do today, to go and see exactly what the balance is or what transactions
> have cleared in your account, anytime, anywhere, 24-hours a day!
>
> Reconciliations are vital for a business so they have documented proof of
> their transactions.  Also, they sometimes are required by government
> regulations or company policies.  So I get their need in the business
> world.  But reconciliations for your personal accounts are a thing of the
> past.  In this day and age, transactions clear pretty quickly.  The longest
> it takes for a transaction to clear is usually a manual check - and that's
> only dependent on how long it takes for someone to deposit it into their
> account.  Hell, I have had some transactions clear in as quick as 10
> seconds (for internal transfers or internal payments to a bank CC).
>
> Again — there will be many who will totally disagree with me, and that's
> OK, but I still don't see the reason for a monthly reconciliation process
> to true up your personal accounts.  Waiting until you get a statement in 30
> days to see if your GNUCash balance matches the bank is crazy to me when I
> can see it and balance it every day!
>
> In the end - I guess my 1 minute per day is probably someone else's 30
> minutes at the end of the month or whenever they get their ele

Re: [GNC] Absolute and relative pointers to associated items

[Alan Hopkins]

   Hakon
   This may also be of help:
   [1]https://lists.gnucash.org/pipermail/gnucash-user/2019-March/083171.h
   tml
   Cheers
   Hop

   On 19/1/25 12:25, Jim DeLaHunt wrote:

 Håkon:
 You ask a good question, and I fear the documentation does not
 describe the present link path head behaviour of GnuCash well.
 On 2025-01-18 11:50, [2]ha...@finne.net wrote:

 Can someone please explain to me how to associate individual files
 (e.g. pdf copies of receipts) with their respective transactions. I
 wish to have receipts for transactions linked to each bank account
 and each credit card account in their corresponding individual
 folders. I managed to achieve this for several dozen transactions on
 account #1 by at first specifying the folder #1 in question as a
 base path (or head?) and then selecting the files one by one until
 completed. This resulted in relative addresses, and I have verified
 that the file names (but not their paths) are indeed stored in the
 .gnucash file. (I un-g-zipped the file and loaded it in an xml
 reader.) I then proceded to another account #2 and set the new
 appropriate base path to folder #2, expecting to see the first
 several dozen file paths change to absolute addresses. And they did
 - except not to folder #1 but erroneously to folder #2. And at the
 same time, they did not - at least the file names remain untouched
 in the .gnucash file, and neither folder #1 nor folder #2 is visible
 in that file.(Then where?) So in addition to getting the
 associations right (i.e., absolute rather than relative file paths)
 in the first place, it would also help to figure out how to change
 the few dozen first associations already registered, to their
 correct absolute path and remain mapped there. (I do indeed hope
 this is possible.)

 I frequently associate individual files with their respective
 transactions. Normally this is a PDF copy of an invoice or cheque.
 It works well for me.
 The "Path head for Linked Files Relative Paths" preference applies
 to all accounts in a book file. I am not sure if it is stored in the
 book, and can be different for different books, or if it is stored
 in the user preferences, and will be the same for all books. But it
 certainly cannot be different for account #1 than it is for account
 #2.
 I have a folder tree for linked files, within the folder which
 contains my book file. I have a hierarchy of subfolders. In my case,
 it is a subfolder per year, but you could have subfolders "account
 #1/" and "account #2/" if you want. I set my preference to have
 linked file paths relative to the path head, for all transactions,
 and I set the path head to that folder tree for linked files.
 When you change the value of that "Path head for Linked Files
 Relative Paths", a dialogue box appears. I can't find a screen shot
 of it in the documentation, sorry.  I remember that it has two
 checkboxes. Each controls a correction which GnuCash could make or
 not make to existing linked file paths. There is text in the
 dialogue box explaining what each checkbox controls. I suggest you
 read that text very carefully.
 If I recall correctly, one checkbox controls whether GnuCash should
 change existing linked relative paths to be absolute. This might be
 necessary because once you change the path head, the existing
 relative paths will no longer take you to the files. The other check
 box, if I recall correctly, controls whether GnuCash should change
 existing absolute linked paths which travel via the new path head to
 become relative.
 In my workflow, I copy the book file along with the entire folder
 tree of linked files along with it, to a new location. Then I change
 the "Path head for Linked Files Relative Paths" to the new folder of
 linked files location. I know that I am careful to keep both boxes
 unchecked. That is because I want all my linked document file paths
 to be relative, and because I copied all the linked files, the
 relative links will still find the new linked files in the new
 location.
 Does that make things clearer? Best regards,
   —Jim DeLaHunt
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References

   1. https://lists.gnucash.org/pipermail/gnucash-user/2019-March/083171.html
   2. mailto:ha...@finne.net
   3. mailto:gnucash-user@gnucash.org
   4. https://lists.gnucash.org/mailman/listinfo/gnucash-user
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Re: [GNC] what is best procedure to 'split off' to a new set of books?

[David Cousens]

If the credit card and debit card  (presumably there is a personal
savings account() are personal accounts and not owned by the business
entity then they should remain in your books. 

If the business account is owned by the business  and is not a personal
account then it should be in the books of the business.

You also own the business. 

I would set up an account in Equity in your personal accounts
"Contributions to xyz business" and a similar Equity account in the
business books "Owners contributions".

When you purchase something for the business you credit your personal
bank account and debit the "Contributions to xyz business" equity
account in your personal books.

At the same time you would credit the "Owner's Contibution's" account
debit the appropriate expense account in the business' books for the
amount of the purchase.  

If you want to be a bit more Kosher you could setup an Asset account
for "Owners contribution's in the business books and debit that on the
transfer rather thn the expense account directly and record the
purchase subsequently as a credit to the Asset:Owner's contributions
and a debit to the requisite expense account. 

Use the notes section of the transactions to document what has
happened.

I did this many years ago when setting up a business in MYOB before my
accountant was on board and he did not complain when I presented it to
him.





On Sat, 2025-01-18 at 20:48 +, arthur brogard via gnucash-user
wrote:
> 
> I have a personal set of books which includes credit card, debit card
> and business account.
> Now I want to create a new set of books just for the business.  which
> is very small, no trades at all as yet.
> But monies have been paid into it and out of it:  owner's equity, 
> fees, charges.
> So I believe I could export the business account and transactions and
> import it all into this new set of books, right?
> So would that  mean I also need the credit card and debit card
> accounts to exist in the business books?
> Otherwise they would become orphan transactions..
> So few I can do it all manually, one at a time.  But I'm seeking to
> have an understanding of the 'proper' procedure.
> gpt and deepseek are not helping.  :)
> 
> 
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Re: [GNC] reconciliation start date?

[John Ralls]

There is no reconcile start date. There’s a statement date and that sets the 
*default* ending balance for the reconcile and gets saved as the “reconcile 
date” on each reconciled split. There’s also a starting balance that is the 
balance of all of the reconciled splits in the account.

The reconcile window won’t let you complete a reconcile if the modified 
reconciled balance in the reconcile window doesn’t match the number you’ 
entered in the reconcile information dialog. 

You can unreconcile splits by clicking the r in the column between account and 
debit (or amount if it’s a non-currency commodity register). If you haven’t 
quite gotten your head around debit and credit, the debit column is the left of 
the two value columns.

So if you have a few splits from a past reconciliation whose errors net out, 
you can note the reconciled balance, unreconcile the erroneous splits, tell the 
reconcile info that the ending balance is the one that you noted before 
changing the splits, then edit and re-reconcile the splits with the correct 
values. 

But if the errors don’t net out and the balance you reconciled to the first 
time is wrong you need to unreconcile every split back to that statement and 
re-reconcile all of the statements in order.

Regards,
John Ralls

> On Jan 18, 2025, at 19:03, Brook Milligan via gnucash-user 
>  wrote:
> 
> I am trying to revisit some reconciliations that may be incorrect.  Is it 
> possible to set the reconciliation start date?  Where is the start date kept 
> and how is it controlled?
> 
> Cheers,
> Brook
> 
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Re: [GNC] what is best reconcile/update procedure?

[Jim DeLaHunt]

Arthur:

On 2025-01-18 13:06, arthur brogard via gnucash-user wrote:

i just keep personal books for the family.
my update and reconcile procedure works but is a bit tedious.  I can't think of 
any better way and I doubt there is one but i thought it might be good to ask.
At sort of almost random times I decide to update the books.  So I download 
from CBA transactions from the bank accounts.
then I put them in a spreadsheet.  in date order.
then I inspect and compare with a transaction report from gnu cash - one for 
each account - and identify transactions not yet in gnu cash.
delete all but those from the spreadsheet.
sort on description.
attach a fourth column for target account.
import to gnu cash.
that's the update
balances should agree.  that's the reconcile.
all that downloading, spreadsheeting, sorting blah, blah.  any better way 
or that's just it?


Are you familiar with the Reconciliation feature of GnuCash?

It is described in sections 2.9.4. Reconciliation and 5.4. Reconciling 
Your Accounts of the GnuCash Tutorial and Guide 
, as well as 
sections 4.5. Reconcile Window and 5.8. Reconciling an Account to a 
Statement of the GnuCash Manual 
.


I won't repeat all of that here.

I collect receipts or emails for all transactions. Every week or so, I 
go through them and enter all transactions. When the statement arrives, 
it is usually in the form of a PDF file from my bank or credit card 
company. I hope the statement in one window on my computer. I open 
GnuCash, and the tab for that account, in another window. I push the 
Reconcile button to start the process, and confirm that starting and 
ending balances for the statement. The Reconcile Window appears. The 
Reconcile Window has an entry for each unreconciled transaction in that 
account. Next to each entry is an unchecked checkbox.


I hold a pencil or pointer next to each line of the statement, in the 
one window, in turn. For each line of the statement, I find the 
corresponding transaction in the Reconcile Window. I check the checkbox. 
Sometimes I need to add or correct a transaction. For that, I go to the 
account's register window, and make the change. The result appears 
immediately in the Reconcile Window. Then I check the checkbox, and move 
my pointer to the next line of the statement.


When I have gone through the statement, the Reconcile Window should have 
an Difference value of zero in the bottom-right corner. I click the 
Finish button. The Reconcile Window disappears. I close the window with 
the statement PDF.


From your description of downloading transactions, putting them in a 
spreadsheet, and deleting from the spreadsheet, it sounds like you are 
reproducing in a less convenient way what the Reconcile feature already 
gives you.  Or maybe you are importing transactions — but that is not 
reconciliation, that is data entry.


Does this help? Best regards,
  —Jim DeLaHunt


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[GNC] what is best reconcile/update procedure?

[arthur brogard via gnucash-user]

i just keep personal books for the family.
my update and reconcile procedure works but is a bit tedious.  I can't think of 
any better way and I doubt there is one but i thought it might be good to ask.
At sort of almost random times I decide to update the books.  So I download 
from CBA transactions from the bank accounts.
then I put them in a spreadsheet.  in date order.
then I inspect and compare with a transaction report from gnu cash - one for 
each account - and identify transactions not yet in gnu cash.
delete all but those from the spreadsheet.
sort on description.
attach a fourth column for target account.
import to gnu cash.
that's the update
balances should agree.  that's the reconcile.
all that downloading, spreadsheeting, sorting blah, blah.  any better way 
or that's just it?

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[GNC] How to post "In Kind" donations

[Ross Laver]

I am the treasurer of a fraternal organization.  I want to track "In Kind"
donations for budgeting purposes.
EXAMPLE:  someone purchases postage and does not want to be reimbursed.
Postage is a legitimate expense.
Please help!
Ross
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Re: [GNC] what is best reconcile/update procedure?

[Ken Pyzik]

All — First, I want to apologize for the length of this rant.  We will always 
agree to disagree on this subject.  Please understand, I am a retired 30 year 
bank auditor.  I know the purpose of what a reconciliation is.  But what I 
don't understand is this obsession with doing monthly reconciliations for 
personal accounts on your computer.

First, I have not received a "paper" statement from my bank in over 20 years.  
My statements are all online.  Second, I sign-in to my (checking and credit 
card) accounts almost daily.  So I know exactly when every deposit or charge 
hits my accounts.  Third, in this day and age, I write, maybe, one check a 
month, to my landscaper who does not have direct deport.  Other than that, my 
20-30 transactions per month are all electronic.  Also, I charge almost 
everything on my charge card.  So any money I spend is on my charge card 
statement.

Fourth, I enter transactions in GnuCash whenever I feel I have a few spare 
moments and my GnuCash balances nearly always match my online account balances 
except for when my landscaper takes too long to cash his check, or an 
electronic transaction takes more than a day or two to clear. Fifth, the whole 
purpose of the reconciliation process is to identify transactions that you 
either know to be coming or that you think will be coming that have not been 
reflected on your current bank balance so you don't overdraw your account or so 
that an unauthorized charge does not slip by.

With that backdrop — as you can probably tell,  I have not done an 
old-fashioned monthly bank reconciliation in eons.  Technically, since I 
sign-in almost every day, I guess you can say I do a mini-reconciliation of my 
accounts daily (or almost daily!) and because of that, I know exactly what my 
balance is almost all the time.  Additionally, if I see any unknown transaction 
online (which is like never!), I can call my bank almost anytime and discuss 
with them what the transaction is and usually get it rectified rather quickly.  
And the benefits of looking at my account everyday is that I can see it hit 
that day!

So, with all that being said, can someone please explain to me why people are 
wasting their time doing manual C/N reconciliations on a bunch of transactions 
on their computer?  I would think they could use their time much more 
effectively doing something else.  You see, the reason for reconciliations in 
the past were that you did not have the access, as you do today, to go and see 
exactly what the balance is or what transactions have cleared in your account, 
anytime, anywhere, 24-hours a day!

Reconciliations are vital for a business so they have documented proof of their 
transactions.  Also, they sometimes are required by government regulations or 
company policies.  So I get their need in the business world.  But 
reconciliations for your personal accounts are a thing of the past.  In this 
day and age, transactions clear pretty quickly.  The longest it takes for a 
transaction to clear is usually a manual check - and that's only dependent on 
how long it takes for someone to deposit it into their account.  Hell, I have 
had some transactions clear in as quick as 10 seconds (for internal transfers 
or internal payments to a bank CC).

Again — there will be many who will totally disagree with me, and that's OK, 
but I still don't see the reason for a monthly reconciliation process to true 
up your personal accounts.  Waiting until you get a statement in 30 days to see 
if your GNUCash balance matches the bank is crazy to me when I can see it and 
balance it every day!

In the end - I guess my 1 minute per day is probably someone else's 30 minutes 
at the end of the month or whenever they get their electronic statement.   But 
in today's electronic banking environment, why would someone wait 30 days to 
get a statement from the bank to  reconcile their personal accounts, when they 
can see the balance on their own, any day and anytime and balance it daily?  
Seems counter-intuitive and counter-productive to me.  But I guess that's just 
my preference.

Ken

PS - by the way — this is also exactly why banks charge for paper monthly 
statements now.  They are required by law to give you a statement - but if you 
want it on paper - they are allowed to charge for that paper since it is 
available electronically all the time - everyday after they generate it.




From: gnucash-user  on 
behalf of Jim DeLaHunt 
Sent: Saturday, January 18, 2025 4:56 PM
To: gnucash-user@gnucash.org 
Subject: Re: [GNC] what is best reconcile/update procedure?

Arthur:

On 2025-01-18 13:06, arthur brogard via gnucash-user wrote:
> i just keep personal books for the family.
> my update and reconcile procedure works but is a bit tedious.  I can't think 
> of any better way and I doubt there is one but i thought it might be good to 
> ask.
> At sort of almost random times I decide to update the books.  So I download 
> from CB

Re: [GNC] How to post "In Kind" donations

[David Cousens]

Ross

One approach would be to create an Asset account(s) and an Income
account for in kind donations

When a person makes such a donation with monetary value xxx by paying
an expense


Income:In Kind Donations   Cr   xxx
Expemse:PostageDr   xxx

Where it is a physical object donated which has a nominal monetary
value Eg a BBQ  worth xxx

Asset:iI Kind Donations:BBQ  Drxxx
Income:In Kind Donations Crxxx


You can use the Notes to record relevant appropriate details of who
made the donation, purpose etc.

David Cousens


On Sat, 2025-01-18 at 17:33 -0500, Ross Laver wrote:
> I am the treasurer of a fraternal organization.  I want to track "In
> Kind"
> donations for budgeting purposes.
> EXAMPLE:  someone purchases postage and does not want to be
> reimbursed.
> Postage is a legitimate expense.
> Please help!
> Ross
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Re: [GNC] How to post "In Kind" donations

[Murugan Mariappan]

Hi Ross,

When you receive an "In Kind" donation, such as someone purchasing postage and 
not wanting reimbursement, you can treat it as if you received the donation and 
then spent it on postage. Normally, you would debit the Asset:Bank and credit 
Income:Donations. Then, you would record the expense as a debit to 
Expenses:Postage and credit to Asset:Bank. However, since there is no actual 
bank transaction in this scenario, you can directly post a credit to 
Income:Donations and a debit to Expenses:Postage. This way, you accurately 
track the donation and the legitimate expense without involving the bank 
account.



Saludos Cordiales


Murugan


From: gnucash-user 
 on behalf of Ross 
Laver 
Sent: 18 January 2025 19:33
To: gnucash-user@gnucash.org 
Subject: [GNC] How to post "In Kind" donations

I am the treasurer of a fraternal organization.  I want to track "In Kind"
donations for budgeting purposes.
EXAMPLE:  someone purchases postage and does not want to be reimbursed.
Postage is a legitimate expense.
Please help!
Ross
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[GNC] reconciliation start date?

[Brook Milligan via gnucash-user]

I am trying to revisit some reconciliations that may be incorrect.  Is it 
possible to set the reconciliation start date?  Where is the start date kept 
and how is it controlled?

Cheers,
Brook

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Re: [GNC] How to post "In Kind" donations

[Ross Laver]

Murugan

Thanks so much for a well detailed explanation and procedure.   Ross

On Sat, Jan 18, 2025, 9:26 PM Murugan Mariappan 
wrote:

> Hi Ross,
>
> When you receive an "In Kind" donation, such as someone purchasing postage
> and not wanting reimbursement, you can treat it as if you received the
> donation and then spent it on postage. Normally, you would debit the
> Asset:Bank and credit Income:Donations. Then, you would record the expense
> as a debit to Expenses:Postage and credit to Asset:Bank. However, since
> there is no actual bank transaction in this scenario, you can directly post
> a credit to Income:Donations and a debit to Expenses:Postage. This way, you
> accurately track the donation and the legitimate expense without involving
> the bank account.
>
>
>
> Saludos Cordiales
>
>
> Murugan
> --
> *From:* gnucash-user  hotmail@gnucash.org> on behalf of Ross Laver 
> *Sent:* 18 January 2025 19:33
> *To:* gnucash-user@gnucash.org 
> *Subject:* [GNC] How to post "In Kind" donations
>
> I am the treasurer of a fraternal organization.  I want to track "In Kind"
> donations for budgeting purposes.
> EXAMPLE:  someone purchases postage and does not want to be reimbursed.
> Postage is a legitimate expense.
> Please help!
> Ross
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Re: [GNC] Absolute and relative pointers to associated items

[Jim DeLaHunt]

Håkon:

You ask a good question, and I fear the documentation does not describe 
the present link path head behaviour of GnuCash well.


On 2025-01-18 11:50, ha...@finne.net wrote:

Can someone please explain to me how to associate individual files (e.g. pdf 
copies of receipts) with their respective transactions. I wish to have receipts 
for transactions linked to each bank account and each credit card account in 
their corresponding individual folders. I managed to achieve this for several 
dozen transactions on account #1 by at first specifying the folder #1 in 
question as a base path (or head?) and then selecting the files one by one 
until completed. This resulted in relative addresses, and I have verified that 
the file names (but not their paths) are indeed stored in the .gnucash file. (I 
un-g-zipped the file and loaded it in an xml reader.) I then proceded to 
another account #2 and set the new appropriate base path to folder #2, 
expecting to see the first several dozen file paths change to absolute 
addresses. And they did - except not to folder #1 but erroneously to folder #2. 
And at the same time, they did not - at least the file names remain untouched 
in the .gnucash file, and neither folder #1 nor folder #2 is visible in that 
file.(Then where?) So in addition to getting the associations right (i.e., 
absolute rather than relative file paths) in the first place, it would also 
help to figure out how to change the few dozen first associations already 
registered, to their correct absolute path and remain mapped there. (I do 
indeed hope this is possible.)


I frequently associate individual files with their respective 
transactions. Normally this is a PDF copy of an invoice or cheque. It 
works well for me.


The "Path head for Linked Files Relative Paths" preference applies to 
all accounts in a book file. I am not sure if it is stored in the book, 
and can be different for different books, or if it is stored in the user 
preferences, and will be the same for all books. But it certainly cannot 
be different for account #1 than it is for account #2.


I have a folder tree for linked files, within the folder which contains 
my book file. I have a hierarchy of subfolders. In my case, it is a 
subfolder per year, but you could have subfolders "account #1/" and 
"account #2/" if you want. I set my preference to have linked file paths 
relative to the path head, for all transactions, and I set the path head 
to that folder tree for linked files.


When you change the value of that "Path head for Linked Files Relative 
Paths", a dialogue box appears. I can't find a screen shot of it in the 
documentation, sorry.  I remember that it has two checkboxes. Each 
controls a correction which GnuCash could make or not make to existing 
linked file paths. There is text in the dialogue box explaining what 
each checkbox controls. I suggest you read that text very carefully.


If I recall correctly, one checkbox controls whether GnuCash should 
change existing linked relative paths to be absolute. This might be 
necessary because once you change the path head, the existing relative 
paths will no longer take you to the files. The other check box, if I 
recall correctly, controls whether GnuCash should change existing 
absolute linked paths which travel via the new path head to become 
relative.


In my workflow, I copy the book file along with the entire folder tree 
of linked files along with it, to a new location. Then I change the 
"Path head for Linked Files Relative Paths" to the new folder of linked 
files location. I know that I am careful to keep both boxes unchecked. 
That is because I want all my linked document file paths to be relative, 
and because I copied all the linked files, the relative links will still 
find the new linked files in the new location.


Does that make things clearer? Best regards,
  —Jim DeLaHunt


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[GNC] Stock merger

[Fred Tydeman]

In looking at the Gnucash Help file, in the Moderately Complex stock Merger
section,
I see that the number of AT&T shares decreased, but I do not see anything
about
the SBC shares.  The example seems incomplete.

Because of that, I am not able to follow how to do a stock merger.

This is for GnuCash 5.10 on Fedora Linux 41.
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[GNC] Absolute and relative pointers to associated items

[hakon]

Can someone please explain to me how to associate individual files (e.g. pdf 
copies of receipts) with their respective transactions. I wish to have receipts 
for transactions linked to each bank account and each credit card account in 
their corresponding individual folders. I managed to achieve this for several 
dozen transactions on account #1 by at first specifying the folder #1 in 
question as a base path (or head?) and then selecting the files one by one 
until completed. This resulted in relative addresses, and I have verified that 
the file names (but not their paths) are indeed stored in the .gnucash file. (I 
un-g-zipped the file and loaded it in an xml reader.) I then proceded to 
another account #2 and set the new appropriate base path to folder #2, 
expecting to see the first several dozen file paths change to absolute 
addresses. And they did - except not to folder #1 but erroneously to folder #2. 
And at the same time, they did not - at least the file names remain untouched 
in the .gnucash file, and neither folder #1 nor folder #2 is visible in that 
file.(Then where?) So in addition to getting the associations right (i.e., 
absolute rather than relative file paths) in the first place, it would also 
help to figure out how to change the few dozen first associations already 
registered, to their correct absolute path and remain mapped there. (I do 
indeed hope this is possible.)

-- Håkon
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