Re: [GNC] Accounting for Income and Expenses from Multiple Business Locations

[Michael Hendry]

On 7 Dec 2024, at 20:45, Gary Kulp  wrote:
> 
> Hello,
> 
> 
> 
> I'd be appreciative if someone could illustrate how to account for income and 
> expenses from multiple business locations.  For example, if I were to account 
> for five hair salons in five cities, I would need to account for the 
> following in each city using GNU Cash.
> 
> 
> 
> Income
> 
>  Haircuts
> 
>  Hair Coloring
> 
>  Product Sales
> 
> 
> 
> Expenses
> 
>  Rent
> 
>  Utilities
> 
>  Cost of Goods Sold
> 
>   Shampoo
> 
>   Scissor Sharpening
> 
>   Hair Coloring Product
> 
>  Sub-contractor Wages
> 
> 
> 
> 
> 
> 
> 
> Locations:
> 
>  Dallas
> 
>  Los Angeles
> 
>  New York
> 
>  San Francisco
> 
>  Seattle
> 
> 
> 
> Thanks...Gary

Hi, Gary,

I am not an accountant, but I would suggest setting up Income accounts as:

Income:Haircuts:Dallas
Income:Haircuts:Los Angeles
...
Income:Hair Coloring:Dallas
Income:Haircuts:Los Angeles

and so on for the rest of the Income and Expense Accounts.

It is also possible to use one income account - say Income:Haircuts, put the 
location name in the Memo field, and then generate reports for Haircuts by 
location, but you have to be fussy about putting the location in every time, 
and be consistent with spelling (e.g. did you mean “Los Angeles” or “L.A.” or 
“LA”?)

Hope that helps,

Michael

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[GNC] SOLVED: Re: CSV importer Debet/Credit issue

[Koos Pol]

Op 07-12-2024 om 21:01 schreef Koos Pol:

The CSV importer *almost* works. The statements from my bank has:
- one column for the amount. The amount is always positive.
- one column have the entries "Debet" or "Credit" to indicate the 
direction of the tx.


Here are a few sample rows:
"01-01-2024","38,10","Debet",...
"11-01-2024","241,58","Credit",...
"23-01-2024","43,35","Debet",...
"11-02-2024","241,58","Credit",...
"06-03-2024","384,95","Debet",...

Is there any way to have the importer grok this? The "Action" column 
didn't work.


Thanks for all the suggestions. But honestly I don't like the manual 
preprocessing.
To overcome this I've cobbled together an AQBanking profile for my 
particular CSV statements, starting from the standard available 
profiles. AQBanking supports a separate column for Credit/Debet. GnuCash 
picks it up automatically. And it works like a charm :-)


This means I can now run File > Import AQBanking > CSV > triodos
My profile is located at 
/home/koos/.aqbanking/imexporters/csv/profiles/triodos.conf

I've attached the profile for those interested.

Cheers,
Kooschar name="triodos"
char version="1"
char shortDescr="Triodo Bank"
int  import="1"
int  export="1"
int usePosNegField="1"
char posNegFieldName="posNeg"
char positiveValues="Bij", "C", "Credit"
char negativeValues="Af", "D", "Debet"
char subject="transactions"
char dateFormat="DD-MM-"
char valueFormat="rational"

params {
  int  ignoreLines="0"
  char delimiter=","
  int  title="0"
  int  quote="1"
  columns {
char 1="date"
char 2="localIban"
char 3="value%2Fvalue"
char 4="posNeg"
char 5="remoteName%5B0%5D"
char 6="remoteAccountNumber"
char 7="transactionCode"
char 8="purpose%5B0%5D"
  } #columns
} #params
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Re: [GNC] GnuCash Update Path from 2.6.21 to Current (Windows 10)

[Greg Feneis]

Thanks Robert!  I've got a client to invoice, so I may as well start the
migration to newer versions by installing what I was originally using and
invoicing my client, then start the migration.





Kind regards,

Greg Feneis 




On Sun, Dec 8, 2024 at 12:14 PM Robert Heller  wrote:

> At Sun, 8 Dec 2024 10:35:09 -0800 Greg Feneis  wrote:
>
> >
> > Hi Folks,
> >
> > 2.6.21 has served my simple business accounting needs for many years, but
> > I've had to change computers and it's probably a good time to get current
> > on GnuCash.
> >
> > Could someone remind me how to get from 2.6.21 to current?  Since it's a
> > new computer, perhaps I should start by installing 2.6.21 so that the
> next
> > thing I install inspires an update?
>
> Yes, you need to install each major version in turn. Install 2.6.21, open
> your
> books and make sure everything is as it should be. Make a backup copy, then
> install the last of the 3. series. Open your data files, make sure
> everthing
> is ok, then save the file (this will update the data to 3.whatever). Make
> another backup copy. Then install the last of the 4. series and open the
> file
> you saved from version 3. Make sure everything is ok, then save it again
> and
> make another backup. Now install the current 5. version. Open the just
> saved
> version and check for problems. Then save it,  You should now be up to
> date.
>
> >
> > Thanks!
> > Kind regards,
> >
> > Greg Feneis
> > ___
> > gnucash-user mailing list
> > gnucash-user@gnucash.org
> > To update your subscription preferences or to unsubscribe:
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> > Please remember to CC this list on all your replies.
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> >
> >
> >
>
> --
> Robert Heller -- Cell: 413-658-7953 GV: 978-633-5364
> Deepwoods Software-- Custom Software Services
> http://www.deepsoft.com/  -- Linux Administration Services
> hel...@deepsoft.com   -- Webhosting Services
>
>
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[GNC] gnucash & Dragon Naturally Speaking

[Tim via gnucash-user]

I've been a happy GNU cash user for some time. I've been using Dragon
NaturallySpeaking version 15 on Windows 11 to dictate into GNU cash with
success until today. I just installed the latest Windows 11 feature update
24 H2 and it seems to have broken the communication between GNU cash and
Dragon NaturallySpeaking. Dragon now thinks that all of the fields in GNU
cash are unusable by it and it shows a "no speech" message when they are
selected. I am no longer able to dictate into GNU cash from Dragon. This is
a big deal for me because I have repetitive motion injuries for many years
as a software developer and typing rapidly becomes very painful.

Is anyone else seeing this? Any ideas for a solution?

Thank you

Tim Scully

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Re: [GNC] gnucash & Dragon Naturally Speaking

[briancady413--- via gnucash-user]

Tim, can you drop windows back to before update 24 H2?
Brian-

Yahoo Mail: Search, Organize, Conquer 
 
  On Sun, Dec 8, 2024 at 14:56, Tim via gnucash-user 
wrote:   I've been a happy GNU cash user for some time. I've been using Dragon
NaturallySpeaking version 15 on Windows 11 to dictate into GNU cash with
success until today. I just installed the latest Windows 11 feature update
24 H2 and it seems to have broken the communication between GNU cash and
Dragon NaturallySpeaking. Dragon now thinks that all of the fields in GNU
cash are unusable by it and it shows a "no speech" message when they are
selected. I am no longer able to dictate into GNU cash from Dragon. This is
a big deal for me because I have repetitive motion injuries for many years
as a software developer and typing rapidly becomes very painful.

Is anyone else seeing this? Any ideas for a solution?

Thank you

Tim Scully

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Re: [GNC] GnuCash 5.9-2 Mojave

[Frederick Bambrough]

In message 
on 30 Nov 2024 you wrote:

> The GnuCash download page shows
> 
> 'GnuCash 5.9 for Apple macOS Intel ≥ 10.13—"High Sierra"'.
> 
> Opening the dmg file on MacOS Mojave, 10.14.6, shows the GnuCash icon
> with a prohibited symbol. Why?
> 
> Is it that the content of the disk image is incorrect or does the web
> site need updating to show a later OS version required?

Running this version of GnuCash generates the error that this version
requires MacOS 11.0 or later.

-- 
Frederick
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Re: [GNC] CSV importer Debet/Credit issue

[Geldnerd via gnucash-user]

Hi Koos,

From your name and domain extension I derive that you are from The Netherlands 
like me. I haven’t found a way to make the importer combine the C/D and the 
number to a booking that GnuCash can handle. Therefore I use a spreadsheet to 
automatically ‘prewash’ the export files from the bank into something that 
GnuCash can read.

It can be found here: https://www.geldnerd.nl/hoe-importeer-ik-in-gnucash/. 
Works for ABN AMRO and Rabobank. But can be adapted for any bank.

Best regards,
Geldnerd

> Message: 6
> Date: Sat, 7 Dec 2024 21:01:57 +0100
> From: Koos Pol 
> To: gnucash-user@gnucash.org
> Subject: [GNC] CSV importer Debet/Credit issue
> Message-ID: 
> Content-Type: text/plain; charset=UTF-8; format=flowed
> 
> Hi,
> 
> The CSV importer *almost* works. The statements from my bank has:
> - one column for the amount. The amount is always positive.
> - one column have the entries "Debet" or "Credit" to indicate the
> direction of the tx.
> 
> Here are a few sample rows:
> "01-01-2024","38,10","Debet",...
> "11-01-2024","241,58","Credit",...
> "23-01-2024","43,35","Debet",...
> "11-02-2024","241,58","Credit",...
> "06-03-2024","384,95","Debet",...
> 
> Is there any way to have the importer grok this? The "Action" column
> didn't work.
> 
> Thanks!
> Koos
> 
> --
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Re: [GNC] GnuCash Update Path from 2.6.21 to Current (Windows 10)

[Robert Heller]

At Sun, 8 Dec 2024 10:35:09 -0800 Greg Feneis  wrote:

> 
> Hi Folks,
> 
> 2.6.21 has served my simple business accounting needs for many years, but
> I've had to change computers and it's probably a good time to get current
> on GnuCash.
> 
> Could someone remind me how to get from 2.6.21 to current?  Since it's a
> new computer, perhaps I should start by installing 2.6.21 so that the next
> thing I install inspires an update?

Yes, you need to install each major version in turn. Install 2.6.21, open your
books and make sure everything is as it should be. Make a backup copy, then
install the last of the 3. series. Open your data files, make sure everthing
is ok, then save the file (this will update the data to 3.whatever). Make
another backup copy. Then install the last of the 4. series and open the file
you saved from version 3. Make sure everything is ok, then save it again and
make another backup. Now install the current 5. version. Open the just saved
version and check for problems. Then save it,  You should now be up to date.

> 
> Thanks!
> Kind regards,
> 
> Greg Feneis
> ___
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> 
> 
> 

-- 
Robert Heller -- Cell: 413-658-7953 GV: 978-633-5364
Deepwoods Software-- Custom Software Services
http://www.deepsoft.com/  -- Linux Administration Services
hel...@deepsoft.com   -- Webhosting Services
 
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[GNC] GnuCash Update Path from 2.6.21 to Current (Windows 10)

[Greg Feneis]

Hi Folks,

2.6.21 has served my simple business accounting needs for many years, but
I've had to change computers and it's probably a good time to get current
on GnuCash.

Could someone remind me how to get from 2.6.21 to current?  Since it's a
new computer, perhaps I should start by installing 2.6.21 so that the next
thing I install inspires an update?

Thanks!
Kind regards,

Greg Feneis
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Re: [GNC] GnuCash Update Path from 2.6.21 to Current (Windows 10)

[Brad Morrison]

Hi Greg/GnuCash users, 

https://wiki.gnucash.org/wiki/FAQ#Using_Different_Versions.2C_Up_And_Downgrade
goes over some of the basics. 

---
Thanks, 

Brad - https://www.facebook.com/brad.morrison.12327/ &
https://norcal.social/@BradMorrison 

On 2024-12-08 10:35, Greg Feneis wrote:

> Hi Folks,
> 
> 2.6.21 has served my simple business accounting needs for many years, but
> I've had to change computers and it's probably a good time to get current
> on GnuCash.
> 
> Could someone remind me how to get from 2.6.21 to current?  Since it's a
> new computer, perhaps I should start by installing 2.6.21 so that the next
> thing I install inspires an update?
> 
> Thanks!
> Kind regards,
> 
> Greg Feneis
> ___
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> https://lists.gnucash.org/mailman/listinfo/gnucash-user
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Re: [GNC] Bug in latest version?

[David Carlson]

It often helps to describe the issue in this maillist first to see if you
are overlooking something..  Next, read this:
https://wiki.gnucash.org/wiki/Bugzilla.  The section on Triage is useful to
help see if the bug has already been reported, or if there is a similar bug
description that applies. There Is also an IRC channel where you can
discuss the issue:  https://wiki.gnucash.org/wiki/IRC.



On Sun, Dec 8, 2024 at 7:36 PM Edwin Booth  wrote:

> Hi. I think there is a small bug in the latest version. I’ve never reported
> a bug before and I don’t know the protocol for doing so. Could someone
> please explain how u should go about it? Thank you!
> ___
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>


-- 
David Carlson
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Re: [GNC] gnucash & Dragon Naturally Speaking

[Kalpesh Patel]

See if below article help to roll back...

https://support.microsoft.com/en-us/windows/how-to-uninstall-a-windows-update-c77b8f9b-e4dc-4e9f-a803-fdec12e59fb0


-Original Message-
From: briancady...@yahoo.com  
Sent: Sunday, December 08, 2024 2:59 PM
To: timothyscu...@yahoo.com; Tim via gnucash-user ; 
'gnucash-user' 
Cc: timothyscu...@yahoo.com
Subject: Re: [GNC] gnucash & Dragon Naturally Speaking

Tim, can you drop windows back to before update 24 H2?
Brian-

Yahoo Mail: Search, Organize, Conquer 
 
  On Sun, Dec 8, 2024 at 14:56, Tim via gnucash-user 
wrote:   I've been a happy GNU cash user for some time. I've been using Dragon
NaturallySpeaking version 15 on Windows 11 to dictate into GNU cash with 
success until today. I just installed the latest Windows 11 feature update
24 H2 and it seems to have broken the communication between GNU cash and Dragon 
NaturallySpeaking. Dragon now thinks that all of the fields in GNU cash are 
unusable by it and it shows a "no speech" message when they are selected. I am 
no longer able to dictate into GNU cash from Dragon. This is a big deal for me 
because I have repetitive motion injuries for many years as a software 
developer and typing rapidly becomes very painful.

Is anyone else seeing this? Any ideas for a solution?

Thank you

Tim Scully

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[GNC] Bug in latest version?

[Edwin Booth]

Hi. I think there is a small bug in the latest version. I’ve never reported
a bug before and I don’t know the protocol for doing so. Could someone
please explain how u should go about it? Thank you!
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Re: [GNC] GnuCash 5.9-2 Mojave

[John Ralls]

> On Dec 7, 2024, at 09:09, Frederick Bambrough  wrote:
> 
> In message 
> on 30 Nov 2024 you wrote:
> 
>> The GnuCash download page shows
>> 
>> 'GnuCash 5.9 for Apple macOS Intel ≥ 10.13—"High Sierra"'.
>> 
>> Opening the dmg file on MacOS Mojave, 10.14.6, shows the GnuCash icon
>> with a prohibited symbol. Why?
>> 
>> Is it that the content of the disk image is incorrect or does the web
>> site need updating to show a later OS version required?
> 
> Running this version of GnuCash generates the error that this version
> requires MacOS 11.0 or later.

Oops.

I’m releasing 5.10 in a week so I’m not going to spin up another dmg for 5.9.

Regards,
John Ralls

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Re: [GNC] gnucash & Dragon Naturally Speaking

[Tim via gnucash-user]

Good suggestion.

 

Rolling back from windows 11 24H2 to the previous build makes the bug go away.

 

But that’s not a great long term solution.  : - ). Microsoft will force that 
update eventually. I reported the bug to them. Maybe they’ll look into it too.

 

I hope I’m not the only gnucash customer using Dragon.

 

Tim

 

From: briancady...@yahoo.com  
Sent: Sunday, December 8, 2024 11:59 AM
To: timothyscu...@yahoo.com; Tim via gnucash-user ; 
'gnucash-user' 
Cc: timothyscu...@yahoo.com
Subject: Re: [GNC] gnucash & Dragon Naturally Speaking

 

Tim, can you drop windows back to before update 24 H2?

 

Brian

-

Yahoo Mail: Search, Organize, Conquer 

 

 

On Sun, Dec 8, 2024 at 14:56, Tim via gnucash-user

mailto:gnucash-user@gnucash.org> > wrote:

I've been a happy GNU cash user for some time. I've been using Dragon

NaturallySpeaking version 15 on Windows 11 to dictate into GNU cash with

success until today. I just installed the latest Windows 11 feature update

24 H2 and it seems to have broken the communication between GNU cash and

Dragon NaturallySpeaking. Dragon now thinks that all of the fields in GNU

cash are unusable by it and it shows a "no speech" message when they are

selected. I am no longer able to dictate into GNU cash from Dragon. This is

a big deal for me because I have repetitive motion injuries for many years

as a software developer and typing rapidly becomes very painful

 

Is anyone else seeing this? Any ideas for a solution?

 

Thank you

 

Tim Scully

 

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Re: [GNC] Bug in latest version?

[Edwin Booth]

Thank you!

On Sun, Dec 8, 2024 at 8:47 PM David Carlson 
wrote:

> It often helps to describe the issue in this maillist first to see if you
> are overlooking something..  Next, read this:
> https://wiki.gnucash.org/wiki/Bugzilla.  The section on Triage is useful
> to help see if the bug has already been reported, or if there is a similar
> bug description that applies. There Is also an IRC channel where you can
> discuss the issue:  https://wiki.gnucash.org/wiki/IRC.
>
>
>
> On Sun, Dec 8, 2024 at 7:36 PM Edwin Booth  wrote:
>
>> Hi. I think there is a small bug in the latest version. I’ve never
>> reported
>> a bug before and I don’t know the protocol for doing so. Could someone
>> please explain how u should go about it? Thank you!
>>
> ___
>> gnucash-user mailing list
>> gnucash-user@gnucash.org
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> -
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
>
>>
>
> --
> David Carlson
>
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[GNC] Bug in latest version?

[Edwin Booth]

Here’s what I experienced:

I downloaded my credit card statement (QIF) from the bank. I imported it
into GnuCash. As usual, there were some items that were not yet assigned to
expense accounts. I assigned one to “Expenses: dining.” The next one also
was a dining expense so I clicked on that again. It went back to the
Expenses drop down menu, but this time when I clicked on “Expenses: dining”
(which was still highlighted from the previous time) it didn’t do anything
except go back to the downloaded list. I tried again; same thing. I found
that I had to collapse the drop-down menu and re-click on Expenses: dining
to get it to do what I needed. I’ve never had that problem before. Is this
a bug? If so, has it already been reported?

Thanks!
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Re: [GNC] GnuCash 5.9-2 Mojave

[G R Hewitt]

Just dropping in that I am running GC version 5.9 on a mid 2010 MacPro 5.1
running High Sierra 10.13 without a problem.

On Sun, 8 Dec 2024 at 21:51, Frederick Bambrough  wrote:

> In message 
> on 30 Nov 2024 you wrote:
>
> > The GnuCash download page shows
> >
> > 'GnuCash 5.9 for Apple macOS Intel ≥ 10.13—"High Sierra"'.
> >
> > Opening the dmg file on MacOS Mojave, 10.14.6, shows the GnuCash icon
> > with a prohibited symbol. Why?
> >
> > Is it that the content of the disk image is incorrect or does the web
> > site need updating to show a later OS version required?
>
> Running this version of GnuCash generates the error that this version
> requires MacOS 11.0 or later.
>
> --
> Frederick
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Re: [GNC] Accounting for Income and Expenses from Multiple Business Locations

[Michael or Penny Novack via gnucash-user]

On 12/7/2024 8:48 PM, Stephen M. Butler wrote:
Are there intra-city transactions?  If not, the simple solution is to 
have one set of books per store.  However, that does make it hard to 
roll up to a grand total for the entire business.


Well, there are pros and cons. You'd want to take into account how often 
you would be wanting to do what. Bear in mind that standard accounting 
does not have "tags", but if you have your CoA set up properly you can 
selectively include/exclude accounts from reports. Your considerations 
should be.


a) Might you EVER sell off one of these "sites" separately from the 
whole. That is a STRONG plus for separate sets of books as can show the 
financials of THIS business and just this business.


b) How often would you be comparing what stores made per activity? Or 
just profitability as a whole? Keep in mind that you can export into a 
spreadsheet. If this activity VERY frequent, that's a strong plus for 
all in one set of books.


c) But not your personal books, because now even selling the business as 
a whole comes into play. On the other hand, if transactions between the 
business and your personal affairs are VERY frequent, might reconsider.


d) WHO is going to be entering transactions into the books? For example, 
if site manager at each site that almost demands separate books (you 
don't want a site manager even to be able to look at the other sites, 
let alone write!


Michael D Novack

PS: None of this is about gnucash. We would be making these decisions 
even back in the old days of pen and ink on paper.





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Re: [GNC] Accounting for Income and Expenses from Multiple Business Locations PS

[Michael or Penny Novack via gnucash-user]

I think I should add - I am pretty sure that "cost of goods sold" is 
related only to goods being sold. Yes of course, when providing a 
service there may well be costs from consumables used in that service. 
But how  you account for those costs (when "expensed") is different.


Thus -- the salon ALSO "sells" its customers hair coloring, shampoo, 
etc. to take home with them. THESE products, when bought, are not 
immediately an expense but are inventory. You get to expense them only 
WHEN sold (increase cost of goods sold and decrease inventory). On the 
other hand, when you buy shampoo to be used to wash customers hair in 
the salon (part of the expense of providing the service) these can be 
taken as an expense immediately when purchased. Don't have to wait until 
used.


PLEASE NOTE: Organizations often faced with not knowing (when purchased 
for inventory) whether will be sold or given. Take "tee shirts". These 
might BOTH be being sold to raise money (cost of goods sold) AND 
sometimes given to volunteers (recognition). My practice was to treat 
new batches of tee shirts as inventory, waiting until known what sort of 
expense till sold or given. Only if the ones given to volunteers were 
different would I treat that batch as an immediate expense.


I put this bit (about organizations and tee shirts) as it is possible 
the hair salon rarely sells product but might, say to a favored 
customer. Here we have the reverse situation. The product had NOT been 
placed into inventory when the product batch bought but expensed . So 
now when sold, we debit "cost of goods sold" and credit that expense 
(instead of inventory batch)


Michael D Novack


Expenses

 


  Cost of Goods Sold

   Shampoo

   Scissor Sharpening

   Hair Coloring Product

  




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