Re: [GNC] [newbie] how to treat a gift?

[Maf. King]

On Tuesday, 3 September 2024 22:54:42 BST Kalpesh Patel wrote:
> Couldn't one can elect to track paycheck by net rather than gross?
> 

One could. but one probably shouldn't.

Extending the thought exercise, one could elect to  just record all income / 
expenses to the singular top-level accounts, wih no sub-division or 
granularity.

Would it be a good idea?   probably not.
Would GC allow it?  of course.

Would one be able to answer common questions later on? (eg. how much did I 
spend on widgets this year against last year?   How much tax did employer Y 
deduct from my pay so far this year?) - Not without a lot of pain!

0.02
Maf



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[GNC] Scheduled Transaction with Currency Conversion

[rsbrux via gnucash-user]

We have monthly transactions where a payment in USD is credited to a CHF 
bank account. The USD amount is fixed, but the CHF amount varies 
depending on the conversion rate. As has been recommended on this list, 
I have configured these as scheduled transactions with a variable in 
place of the CHF amount .  However, when the scheduled transaction 
triggers in GnuCash, I am asked to fill in both the CHF amount *and* the 
USD -> CHF conversion rate. Unfortunately the bank notification does not 
include the conversion rate.  In fact the bank doesn't even know the 
conversion rate, because this is determined by the payor, which performs 
the conversion before the bank deposit. We don't receive any 
notification from the payor (U.S. Social Security). IMHO, it should be 
enough to supply *either* the credited amount in CHF *or* the USD -> CHF 
conversion rate, since GnuCash can calculate one from the other, but GC 
won't allow me to click "OK" without supplying the USD -> CHF conversion 
rate explicitly. The scheduled transaction template has no place to 
enter the conversion rate, otherwise I would put in a formula based on 
the variable CHF amount. How can I get the scheduled transactions to 
complete, without knowing the conversion rate?


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Re: [GNC] [newbie] how to treat a gift?

[David Warren]

Just wanted to say that Jim's reply below was just perfect.

Other than gnucash *requires *double-entry accounting, what you do from
there is up to you, and asking those questions Jim suggests you ask of
yourself is what all of us should do before using any tool or committing to
any system one might be using for years/decades.  Will I need this info
again?  What might future-me want/need to track/look up?  There are things
I *stopped *tracking in gnucash because I know I'm never going to look for
that info again (or I can find it elsewhere).  And then there are things I
track in gc that perhaps none of you do because it helps me plan or think
about my finances in a way that just works for me.

I even set aside an hour every year to re-think my processes.  Am I
tracking too little, too much?  How might I save future-me time or add
value to future-me by investing additional time this year?  What can I stop
doing that's of little value?

Anyway, thanks Jim.

On Tue, Sep 3, 2024 at 7:28 PM Jim DeLaHunt  wrote:

> On 2024-09-03 14:54, Kalpesh Patel wrote:
>
> > Couldn't one can elect to track paycheck by net rather than gross?
>
> This is a worthwhile question. You have already received two correct
> answers. Let me try to rise up a level, then say the same thing a
> different way.
>
> You should answer the question, what are you trying to track? GnuCash is
> a tool for doing accounting. Accounting is the tracking of value. What
> value do you want to track? What information do you want to have?
>
> Do you want to be able to catch errors in your bank statement more
> easily? That is one possible goal.
>
> Do you want to be able to match your paycheque and tax withholdings to
> your tax slips when you prepare your income tax return for the year?
> That is a second possible goal.
>
> Do the laws in your area require you to report the financial performance
> of your business according to certain accounting standards?  That is a
> third possible goal.
>
> It is good to be clear about your goals, because it will frequently help
> you answer questions like, how do I enter this transaction in my books?
>
> If you only want to catch errors in bank statements, then maybe tracking
> paycheque by net is sufficient. If you want to match total pay, and
> total withheld taxes of various kinds, to your tax slips at the end of
> the year, then maybe you should track your paycheque by gross with
> splits to reflect the various withholdings. If you want to comply with
> financial reporting rules, then that makes further requirements on your
> bookkeeping.
>
> You might find that you would benefit from advice which is based on a
> solid knowledge of your situation, the regulations to which you are
> subject, and the principles of accounting. Accountants can be a good
> source of that advice. Maybe you will have to pay them for that advice.
> Accounting textbooks can also help you understand principles, which you
> can then apply to your own situation.
>
> So:
>
>  1. What are your goals for the information tracking you do? That is for
> you to answer.
>  2. Have you done enough self-study of accounting to understand what
> accounting principles will help you achieve your goals? That is for
> you to study.
>  3. Are accurate, customised answers valuable to you?  Pay an accountant
> to answer some questions.
>  4. Are you unclear about how to use GnuCash to apply those accounting
> principles?  Ask this list, perhaps we can help.
>
> Does that answer your question?
>
> Best regards,
>   —Jim DeLaHunt
>
>
> > -Original Message-
> > From: Gyle McCollam
> > Sent: Tuesday, September 03, 2024 3:27 PM
> > To: David Warren; Boniforti Flavio<
> bonifort...@gmail.com>
> > Cc:gnucash-user@gnucash.org
> > Subject: Re: [GNC] [newbie] how to treat a gift?
> >
> > Don't forget on the paycheck, you also have to debit all the withholding
> accounts as well. Your salary is more than what cited to your checking out
> savings account.
> >
> >
> >
> > Sent from Samsung Galaxy smartphone.
> >
> >
> >
> >  Original message 
> > From: David Warren
> > Date: 9/3/24 3:21 PM (GMT-05:00)
> > To: Boniforti Flavio
> > Cc:gnucash-user@gnucash.org
> > Subject: Re: [GNC] [newbie] how to treat a gift?
> >
> > Hi.  EVERY Gnucash entry is DOUBLE ENTRY.
> >
> > But you've answered your own question.
> >
> > Debit Assets:Current Assets:Checking Account for $100 Credit the income
> account of your choice but Income:Gifts Received is exactly what I would
> use too!
> >
> > For Salary, Debit Checking Account, Credit Income:Salary Received.
> >
> > On Tue, Sep 3, 2024 at 2:22 PM Boniforti Flavio
> > wrote:
> >
> >> Hi all.
> >> I've received 100 bucks from a relative as a gift, which he sent to me
> >> via bank wire transfer.
> >> In my GnuCash accounts I do have one called "Income:Gifts Received"
> >> and I also of course have the "Assets:Current Assets:Checking
> >> Account", where the money from the gift finally landed.
>

Re: [GNC] [newbie] how to treat a gift?

[Ken Pyzik]

Sorry, I have to comment on this.  There really is no hard and fast rule here. 
The real answer is - it depends.

If you think about your old manual checkbook – did you place your gross 
earnings in your checkbook and account for all the taxes?  Of course not – your 
bank only sees the net pay and that is probably all you accounted for when you 
received your paycheck.

The analogy here is the same – if you use of GnuCash is to only track you 
personal expenses, there is no need to track gross pay and all the deductions.

On the other hand, if you are using GnuCash as you business book of record - 
then you absolutely would need to track all those deductions.

Finally, if you are someone who wants to use GnuCash as a backup to make sure 
your employer is keeping track of your deductions, then yes, keeping track of 
those additional items would be beneficial.

Alas, I could be wrong – but for most people who just want to track their own 
personal expenses or use GnuCash as a an old fashioned checkbook – tracking 
this would be extremely superfluous unless you really just want to make 
additional work for yourself.

Of course, all of this is just my opinion – and P.S. – I am retired, so it does 
not even effect me anymore!  LOL!

Ken

From: gnucash-user  on 
behalf of Maf. King 
Sent: Wednesday, September 4, 2024 12:38 AM
To: gnucash-user@gnucash.org 
Subject: Re: [GNC] [newbie] how to treat a gift?

On Tuesday, 3 September 2024 22:54:42 BST Kalpesh Patel wrote:
> Couldn't one can elect to track paycheck by net rather than gross?
>

One could. but one probably shouldn't.

Extending the thought exercise, one could elect to  just record all income /
expenses to the singular top-level accounts, wih no sub-division or
granularity.

Would it be a good idea?   probably not.
Would GC allow it?  of course.

Would one be able to answer common questions later on? (eg. how much did I
spend on widgets this year against last year?   How much tax did employer Y
deduct from my pay so far this year?) - Not without a lot of pain!

0.02
Maf



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Re: [GNC] Scheduled Transaction with Currency Conversion

[Stan Brown (using GC 4.14)]

On 2024-09-04 04:19, rsbrux via gnucash-user wrote:
> We have monthly transactions where a payment in USD is credited to a
> CHF bank account. The USD amount is fixed, but the CHF amount varies 
> depending on the conversion rate. As has been recommended on this
> list, I have configured these as scheduled transactions with a
> variable in place of the CHF amount .  However, when the scheduled
> transaction triggers in GnuCash, I am asked to fill in both the CHF
> amount *and* the USD -> CHF conversion rate. Unfortunately the bank
> notification does not include the conversion rate.  In fact the bank
> doesn't even know the conversion rate, because this is determined by
> the payor, which performs the conversion before the bank deposit. We
> don't receive any notification from the payor (U.S. Social Security).
> IMHO, it should be enough to supply *either* the credited amount in
> CHF *or* the USD -> CHF conversion rate, since GnuCash can calculate
> one from the other, but GC won't allow me to click "OK" without
> supplying the USD -> CHF conversion rate explicitly. The scheduled
> transaction template has no place to enter the conversion rate,
> otherwise I would put in a formula based on the variable CHF amount.
> How can I get the scheduled transactions to complete, without knowing
> the conversion rate?

In regular transactions, GC lets us enter a calculation rather than a
simple amount. For instance, if I buy two things that cost 7.65 each, I
could enter 15.30 or I could enter 7.65*2 or 2*7.65.

I haven't used multiple currencies, but I wonder if you could enter the
conversion rate that way. For instance, a payment of USD 1000 deposited
as 849.51 CHF would have a rate of 849.51/1000. That's more work than
having GC calculate the rate for you, but (if it works) it's less work
than calculating the rate.

You didn't say which version of GC you're using, but if it's the latest
then I encourage you to enter an enhancement request to have GC
calculate the conversion rate if the user doesn't enter it.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] Turn off automatically saving changed transaction

[Stan Brown (using GC 4.14)]

On 2024-09-03 16:49, David Carlson wrote:
> While It is not possible to open a second transaction for
> editing in a given account register window, it is possible to edit
> transactions simultaneously in multiple account register windows.  This can
> sometimes lead to a surprise when trying to save the file and not knowing
> which register window to search for the 'unknown' pending edit.  If you
> leave a pending edit open in a search register window, that can be even
> harder to find later.  

> A trick I use to find a lost pending edit is to> select a register by
it's menu tab then hit the Tab key to put the curser
> in the correct transaction if a pending edit exists in that register
> window.

Thank you for that. I've been puzzled and annoyed before in that
situation, when I wasn't aware I had left an unfinished transaction.
Yours is a straightforward solution and I wish I had thought of it
myself. :-)

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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Re: [GNC] [newbie] how to treat a gift?

[Michael or Penny Novack via gnucash-user]

One could. but one probably shouldn't.

Extending the thought exercise, one could elect to  just record all income /
expenses to the singular top-level accounts, wih no sub-division or
granularity.

Would it be a good idea?   probably not.
Would GC allow it?  of course.


Historical note - THAT is exactly how it was when double entry 
bookkeeping was a new concept, say a thousand years ago. Assets and 
liabilities had child accounts under them in the ledger. Necessary to 
track the individual accounts of each borrower and each lender. << the 
earliest users of double entry were in the money lending business >> But 
the other side of transactions we think of as income and expense was equity.


Of course that was a PITA when the boss asked "how much interest did we 
take in last month?" Somebody had to go through all the equity 
transaction for the month to see which were interest and add those up. 
Since this was a frequent question, some bright person came up with the 
idea of introducing a TEMPORARY account type "income" and use that for 
the other side and only once a period closing into equity << the 
fundamental type of income is type equity. >> The same was done for 
expenses. I don't know when, some hundreds of years ago at least.


MONEY --- Notice with double entry bookkeeping these early bankers 
learned they could create money! Say representatives of banking houses 
in London and Milan met and exchanged debt instruments with each other. 
So now the London bank held notes payable at a Milanese banking house 
while the bank in Milan held notes payable at a London banking house. An 
English merchant planning to go on a buying trip to Italy could go to 
the London banking house a purchase one of these notes (for "real" 
money, silver or gold) and when arrived in Italy turn that note in to 
the issuing house (receiving "real" money, silver or gold). No risk of 
losing silver or gold while traveling to bandits, etc. as these notes 
needed to be endorsed. All the banks needed was to keep on hand enough 
silver and gold to buy back these notes as they arrived (the correct 
percentage required to keep on hand learned over time -- nowadays this 
tends to be regulated by governments or quasi governmental bodies)


Let's say that reserve is 50% > Well that has 
just doubled the amount of money that exist in the economy. Well as long 
as it all keeps circulating. Were that circulation to stop, would disappear.


Michael D Novack









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Re: [GNC] Scheduled Transaction with Currency Conversion

[sunfish62--- via gnucash-user]

In my (limited) experience, the conversion rate dialog allows you to enter a 
rate *or a destination amount*. I always use the destination amount in this 
dialog, since I know how many CHF (to use your example) I received, but never 
the rate to 34 decimal places, which is what GnuCash seems to want.

This is something that annoys me immensely, BTW. It's opposite to what it 
should be; I'll note it is recommended that GnuCash commodity transactions be 
entered with dollar value and shares (the "foreign" currency), and leave the 
price per share empty, since that is never stored anyhow. Why would currency 
transactions operate differently? 

Also, while I haven't tried using a scheduled transaction for what you're 
doing, I'll note that if you simply use auto complete to enter these 
transactions, the exchange dialog will NOT trigger if the local value is 
unchanged. It will use the last value in the transaction. However, you can open 
the transaction and edit the exchange rate (as above) to change the destination 
amount. Personally, that seems as easy as using the scheduled transaction 
method you're trying. 

⁣David T. ​

On Sep 4, 2024, 2:21 PM, at 2:21 PM, rsbrux via gnucash-user 
 wrote:
>We have monthly transactions where a payment in USD is credited to a
>CHF 
>bank account. The USD amount is fixed, but the CHF amount varies 
>depending on the conversion rate. As has been recommended on this list,
>
>I have configured these as scheduled transactions with a variable in 
>place of the CHF amount .  However, when the scheduled transaction 
>triggers in GnuCash, I am asked to fill in both the CHF amount *and*
>the 
>USD -> CHF conversion rate. Unfortunately the bank notification does
>not 
>include the conversion rate.  In fact the bank doesn't even know the 
>conversion rate, because this is determined by the payor, which
>performs 
>the conversion before the bank deposit. We don't receive any 
>notification from the payor (U.S. Social Security). IMHO, it should be 
>enough to supply *either* the credited amount in CHF *or* the USD ->
>CHF 
>conversion rate, since GnuCash can calculate one from the other, but GC
>
>won't allow me to click "OK" without supplying the USD -> CHF
>conversion 
>rate explicitly. The scheduled transaction template has no place to 
>enter the conversion rate, otherwise I would put in a formula based on 
>the variable CHF amount. How can I get the scheduled transactions to 
>complete, without knowing the conversion rate?
>
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Re: [GNC] Scheduled Transaction with Currency Conversion

[Fred Bone]

On 04 September 2024 at 13:19, rsbrux said:

> We have monthly transactions where a payment in USD is credited to a CHF
> bank account. The USD amount is fixed, but the CHF amount varies depending
> on the conversion rate. As has been recommended on this list, I have
> configured these as scheduled transactions with a variable in place of the
> CHF amount .  However, when the scheduled transaction triggers in
> GnuCash, I am asked to fill in both the CHF amount *and* the USD -> CHF
> conversion rate. Unfortunately the bank notification does not include the
> conversion rate.  In fact the bank doesn't even know the conversion rate,
> because this is determined by the payor, which performs the conversion
> before the bank deposit. We don't receive any notification from the payor
> (U.S. Social Security). IMHO, it should be enough to supply *either* the
> credited amount in CHF *or* the USD -> CHF conversion rate, since GnuCash
> can calculate one from the other, but GC won't allow me to click "OK"
> without supplying the USD -> CHF conversion rate explicitly. The scheduled
> transaction template has no place to enter the conversion rate, otherwise
> I would put in a formula based on the variable CHF amount. How can I get
> the scheduled transactions to complete, without knowing the conversion
> rate?

I think I would probably go for a SX with both sides zero (assuming it 
lets you do that without insisting on a conversion ... haven't tried) and 
edit it once I had the figures.

Either that, or just duplicate an earlier txn and edit the result, 
instead of using SX.

That way, you enter *one* amount and, when prompted for the conversion, 
enter the other amount. The program calculates the ratio for you.

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Re: [GNC] GnuCash modifications

[Brad Morrison]

Hi David/Derek/GnuCash, 

1 & 3. GnuCash is not a multi user program, but more than 1 person can
modify a GnuCash file, just not at the same time. Are these questions
more about user access to the bookkeeping software or more about
tracking the accounting changes and tracking who is making what changes
and when for the purposes of noticing and correcting errors/mistakes? 

2. As Derek & David/Sunfish have pointed out previously, GnuCash is open
source and there may be a developer willing to make significant
modifications to the program for you if you pay them. I do not know how
large your firm is, what your current bookkeeping software is, how many
users there are for your current bookkeeping software, how much you pay
for that software annually, what modifications you would need to make
GnuCash palatable to your data entry employees and so on. Your firm
would have to do an analysis of those factors and others to determine
what path makes the most sense. 

GnuCash is not a fiscally sponsored nonprofit project of the Software
Freedom Conservancy (https://sfconservancy.org/), Software in the Public
Interest (https://www.spi-inc.org/), the Free Software Foundation
(https://www.fsf.org/working-together/fiscal-sponsorship), Open
Collective (https://opencollective.com/), so donations to GnuCash
(https://gnucash.org/donate.phtml) are not tax deductible for US
taxpayers, but if your firm pays a developer to add features to GnuCash,
then those expenses could be written off as business expenses. 

There are also GnuCash developer mailing lists that you could use to ask
if a developer is interested in adding the features you need and how
much they would charge for such work -
https://wiki.gnucash.org/wiki/Mailing_Lists#Mailing_Lists_for_Development_Topics
 

Odoo (https://www.odoo.com/) is another option for accounting firms
(https://www.odoo.com/accounting-firms) interested in open source
software solutions. 

---
Thanks, 

Brad - https://www.facebook.com/brad.morrison.12327/ &
https://norcal.social/@BradMorrison 

On 2024-09-03 04:54, Derek Atkins wrote:

> Hi David,
> 
> I will attempt to answer your questions in-line below...
> 
> On Mon, September 2, 2024 7:56 am, David Gay wrote: 
> 
>> Good afternoon,
>> 
>> Our firm is using GnuCash as an accounting software and I want to ask some
>> questions:
>> 1. Can multiple users be added to using gnucash? so I, as an accountant,
>> could check what type of data other people working insert into software.
> 
> GnuCash is not a multi-user application -- only one person can be using it
> at a time.  Moreover, there is no centralized auditing feature, so no,
> there is no way you can easily see what others are entering.
> 
> Having said that, there /is/ the transaction log..  But it's not meant as
> an auditing tool.  It's not user-friendly.  And it's stored locally on the
> user's machine, not "shared" with the data file.
> 
> One option is that you could open the General Journal, view all
> transactions, and then sort transactions by date-entered.
> 
>> 2. Could there be any modifications made to GnuCash initial soft version?
>> For example if our firm wants to customize the software and make it more
>> convenient for our specific tasks, could all this be done by modifying
>> GnuCash initial code? If it can be done, could you provide such a service
>> to us? I mean the coders who would do specific modifications for us for
>> the
>> payment.
> 
> GnuCash is open source, so yes, you could certainly make changes to the
> software.  Whether you could find a developer to pay to work on it is a
> different question.
> 
>> 3. Can I add more users to the software? So multiple users could
>> input transactions to it
> 
> At this time, no, GnuCash is not multi-user nor does it allow parallel
> entry.  The best you could do is store the GnuCash file on a shared
> storage server and then the individual users could open the file when they
> need to make entries and then close it when they are done.  But you will
> need an out-of-band mechanism to ensure that only one person has the file
> opened at a time.  If multiple people have it opened, then the "second"
> will overwrite the changes of the "first".
> 
>> 4. How can I add typical journal entries to the software? So that a user
>> who does not understand the double-entry system can enter the transaction
>> type in the description, or somewhere else, and the journal entry is
>> created automatically according to the recorded transaction type.
> 
> GnuCash is double entry.  There is no "shortcut" around that.
> 
> The closest you have is basic entry mode -- but when entering transactions
> you always have to specify the "other" account.  E.g., you open your
> Checking account and then need to supply the Expense (or Income) account
> for any Credits (or Debits) to the account.
> 
> Having said that, autofill can help with repetitive transactions by
> repeating the 'other account' info from previous transactions based on the
> descript

Re: [GNC] [newbie] how to treat a gift?

[R Losey]

On Tue, Sep 3, 2024 at 1:21 PM Boniforti Flavio 
wrote:

> Hi all.
> I've received 100 bucks from a relative as a gift, which he sent to me via
> bank wire transfer.
> In my GnuCash accounts I do have one called "Income:Gifts Received" and I
> also of course have the "Assets:Current Assets:Checking Account", where the
> money from the gift finally landed.
>
> How should I proceed to register this gift I received? I don't see any
> reason to do a "double-entry", because the money is not coming from one of
> my accounts - it's just getting INTO one of my accounts from external...
> Same question for my salary, of course.
>
> Thanks for your help,
> F.
>

Part of this depends upon how detailed you want to be... if, in fact, they
sent $100 in cash,

You would, as you correctly noted, add $100 to "Gifts Received", and then
you would also increase your "Cash on Hand". If you later put the $100 cash
into your bank account, that would be decreasing "Cash on Hand" by $100 and
increasing your bank balance.

The above assumes a cash gift; if you get a check and deposit it, then it's
merely $100 to "Gifts Received" and $100 increase to your bank account.

-- 
_
Richard Losey
rlo...@gmail.com
Micah 6:8
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Re: [GNC] [newbie] how to treat a gift?

[R Losey]

As has been pointed out, the "salary" is usually NOT the same as gets
deposited in the checking account, due to taxes and other things taken out
of your (well, most people's) paychecks:

So, if you deposit $5000 into your checking, perhaps it should look
something like this:

$5000 "deposit"  to checking
$6000 "income" to salary
$500  expense to income tax
$250 expense to FICA (social security)
$200 expense to health insurance
$50   expense to dental insurance.

Clearly, I just made up your total salary and the amounts taken out... I
also assumed the USA with FICA.

If part of your salary goes into some kind of retirement account, that
should be tracked as well.



On Tue, Sep 3, 2024 at 2:56 PM Boniforti Flavio 
wrote:

> Hi David and thanks for your reply.
> As I'm really a newbie, please excuse my struggle in getting "debit" and
> "credit" right with regards to the various accounts :-(
>
> So for a gift I received, let me see if I got it right:
>
> 100 as "deposit" on my checking account;
> 100 as "income" on my "gifts received".
>
> For salary:
>
> 5000 as "deposit" on my checking account;
> 5000 as "income" on my salary account.
>
> Thanks,
> F.
>
> https://www.instagram.com/boniforti_music
> https://soundcloud.com/boniforti_music
> https://bonny-j.bandcamp.com
>
>
> Am Di., 3. Sept. 2024 um 21:21 Uhr schrieb David Warren  >:
>
> > Hi.  EVERY Gnucash entry is DOUBLE ENTRY.
> >
> > But you've answered your own question.
> >
> > Debit Assets:Current Assets:Checking Account for $100
> > Credit the income account of your choice but Income:Gifts Received is
> > exactly what I would use too!
> >
> > For Salary, Debit Checking Account, Credit Income:Salary Received.
> >
> > On Tue, Sep 3, 2024 at 2:22 PM Boniforti Flavio 
> > wrote:
> >
> >> Hi all.
> >> I've received 100 bucks from a relative as a gift, which he sent to me
> via
> >> bank wire transfer.
> >> In my GnuCash accounts I do have one called "Income:Gifts Received" and
> I
> >> also of course have the "Assets:Current Assets:Checking Account", where
> >> the
> >> money from the gift finally landed.
> >>
> >> How should I proceed to register this gift I received? I don't see any
> >> reason to do a "double-entry", because the money is not coming from one
> of
> >> my accounts - it's just getting INTO one of my accounts from external...
> >> Same question for my salary, of course.
> >>
> >> Thanks for your help,
> >> F.
> >>
> >> https://www.instagram.com/boniforti_music
> >> https://soundcloud.com/boniforti_music
> >> https://bonny-j.bandcamp.com
> >> ___
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> >>
> >
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Re: [GNC] [newbie] how to treat a gift?

[R Losey]

Certainly, but you are missing the "other things" that your salary is
paying -- such as insurance, perhaps? savings? taxes? I don't know what
comes out of your paycheck.

Not to mention that if you just track "net", then your Salary Total will be
way off of the reported Total Salary on your W2.


On Tue, Sep 3, 2024 at 4:55 PM Kalpesh Patel  wrote:

> Couldn't one can elect to track paycheck by net rather than gross?
>
> -Original Message-
> From: Gyle McCollam 
> Sent: Tuesday, September 03, 2024 3:27 PM
> To: David Warren ; Boniforti Flavio <
> bonifort...@gmail.com>
> Cc: gnucash-user@gnucash.org
> Subject: Re: [GNC] [newbie] how to treat a gift?
>
> Don't forget on the paycheck, you also have to debit all the withholding
> accounts as well. Your salary is more than what cited to your checking out
> savings account.
>
>
>
> Sent from Samsung Galaxy smartphone.
>
>
>
>  Original message 
> From: David Warren 
> Date: 9/3/24 3:21 PM (GMT-05:00)
> To: Boniforti Flavio 
> Cc: gnucash-user@gnucash.org
> Subject: Re: [GNC] [newbie] how to treat a gift?
>
> Hi.  EVERY Gnucash entry is DOUBLE ENTRY.
>
> But you've answered your own question.
>
> Debit Assets:Current Assets:Checking Account for $100 Credit the income
> account of your choice but Income:Gifts Received is exactly what I would
> use too!
>
> For Salary, Debit Checking Account, Credit Income:Salary Received.
>
> On Tue, Sep 3, 2024 at 2:22 PM Boniforti Flavio 
> wrote:
>
> > Hi all.
> > I've received 100 bucks from a relative as a gift, which he sent to me
> > via bank wire transfer.
> > In my GnuCash accounts I do have one called "Income:Gifts Received"
> > and I also of course have the "Assets:Current Assets:Checking
> > Account", where the money from the gift finally landed.
> >
> > How should I proceed to register this gift I received? I don't see any
> > reason to do a "double-entry", because the money is not coming from
> > one of my accounts - it's just getting INTO one of my accounts from
> external...
> > Same question for my salary, of course.
> >
> > Thanks for your help,
> > F.
> >
> > https://www.instagram.com/boniforti_music
> > https://soundcloud.com/boniforti_music
> > https://bonny-j.bandcamp.com
> > ___
> > gnucash-user mailing list
> > gnucash-user@gnucash.org
> > To update your subscription preferences or to unsubscribe:
> > https://lists.gnucash.org/mailman/listinfo/gnucash-user
> > -
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
> >
> ___
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Re: [GNC] [newbie] how to treat a gift?

[R Losey]

Ken, this is a great answer, but I would make one point...

You  said:
"If your use of GnuCash is only to track your personal expenses, there is
no need to track gross pay and all of the deductions"

But if part of the deductions are medical/dental insurance, those ARE
legitimate expenses that ought to be tracked. I don't know if his employer
provides any kind of insurance or not.



On Wed, Sep 4, 2024 at 9:15 AM Ken Pyzik  wrote:

> Sorry, I have to comment on this.  There really is no hard and fast rule
> here. The real answer is - it depends.
>
> If you think about your old manual checkbook – did you place your gross
> earnings in your checkbook and account for all the taxes?  Of course not –
> your bank only sees the net pay and that is probably all you accounted for
> when you received your paycheck.
>
> The analogy here is the same – if you use of GnuCash is to only track you
> personal expenses, there is no need to track gross pay and all the
> deductions.
>
> On the other hand, if you are using GnuCash as you business book of record
> - then you absolutely would need to track all those deductions.
>
> Finally, if you are someone who wants to use GnuCash as a backup to make
> sure your employer is keeping track of your deductions, then yes, keeping
> track of those additional items would be beneficial.
>
> Alas, I could be wrong – but for most people who just want to track their
> own personal expenses or use GnuCash as a an old fashioned checkbook –
> tracking this would be extremely superfluous unless you really just want to
> make additional work for yourself.
>
> Of course, all of this is just my opinion – and P.S. – I am retired, so it
> does not even effect me anymore!  LOL!
>
> Ken
> 
> From: gnucash-user 
> on behalf of Maf. King 
> Sent: Wednesday, September 4, 2024 12:38 AM
> To: gnucash-user@gnucash.org 
> Subject: Re: [GNC] [newbie] how to treat a gift?
>
> On Tuesday, 3 September 2024 22:54:42 BST Kalpesh Patel wrote:
> > Couldn't one can elect to track paycheck by net rather than gross?
> >
>
> One could. but one probably shouldn't.
>
> Extending the thought exercise, one could elect to  just record all income
> /
> expenses to the singular top-level accounts, wih no sub-division or
> granularity.
>
> Would it be a good idea?   probably not.
> Would GC allow it?  of course.
>
> Would one be able to answer common questions later on? (eg. how much did I
> spend on widgets this year against last year?   How much tax did employer Y
> deduct from my pay so far this year?) - Not without a lot of pain!
>
> 0.02
> Maf
>
>
>
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Re: [GNC] Windows reboots, gnucash restart after auto save

[David G. Pickett via gnucash-user]

My gcm file is pretty small, how long can it take to save it?  Does it have to 
mess with the windows, tabs to save?  (I didn't know saving was in two places.  
Funny path, too!)
48976645947672304      8 -rwxrwxrwx   1 dgp      dgp          5069 Sep  4 13:55 
/mnt/c/Users/david/AppData/Roaming/GnuCash/books/ubuntu-DGPickett.gnucash..gnucash.gcm
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Re: [GNC] Windows reboots, gnucash restart after auto save

[David G. Pickett via gnucash-user]

 Now that I do not kill nightly to get quotes, I notice that scheduled trans 
generation does not occur unless you shut down periodically, as that is a 
startup task.  I am having trouble remembering to get quotes most nights, too.

"What if the file contains unsaved data?"  I was talking about auto save, so 
what happens to unsaved data with autosave?
The shutdown does a save, so there must be some point in the code where the gcm 
file is saved near the same time.  Maybe window/tab closing is mixed in there.  
Can the gcm data be made part of the main data file?  If I was working more 
than one set of books, I'd expect different tabs on each set of books.
On Tuesday, September 3, 2024 at 08:10:28 PM EDT, David Carlson 
 wrote:   

 I wasn't trying to answer your comment about code.

Since the developers have not found a way to easily solve either your problem 
or my related problem, the code must be complex.  Thus, we must satisfy 
ourselves with a work-around that meets our needs.  For me, I find a time to 
close the program after doing a file save when I know there is some display 
information that I want to save. and I need to refill my coffee cup or 
whatever.  
It didn't occur to me to try your suggestion.  Would that actually close the 
data file and re-open it?  What if the file contains unsaved data?


On Tue, Sep 3, 2024 at 10:59 AM David G. Pickett  wrote:

 My point, in a bit of reverse humor, was that it was a mistake to have 2 kinds 
of save, in several senses, and my issue is one of them.  Surely all the 
transactions and quotes take much longer to save than my tab list, so I do not 
see any up side to having two kinds of save -- just more code, less function.
On Tuesday, September 3, 2024 at 11:08:42 AM EDT, David Carlson 
 wrote:   

 I don't know about that but it takes a substantial amount of time to wait for 
GnuCash to (possibly) save the data file, save the .gcm file, shut down and 
then re-open the data file with all the register windows that were not closed 
and all the reports that were not closed, vs (possibly) save the data file, 
save the .gcm file and then refresh the program window.  In the bug report the 
point is made by a developer that the program flow is different when the data 
is not in an .xml format, but a user doesn't care about that detail. If there 
was another symbol similar to the asterisk next to the data file name that 
indicates unsaved file data to indicate unsaved .GCM details, the user would be 
aware that some display formatting details are not saved.  I think that would 
address your original concern.
On Tue, Sep 3, 2024 at 9:22 AM David G. Pickett  wrote:

 How much code is saved by having 2 different definitions of save?
On Tuesday, September 3, 2024 at 02:10:45 AM EDT, David Carlson 
 wrote:   

 AFAIK, certain dynamic configuration details such as which account register 
tabs are open, column widths in those account registers, and settings for 
reports which are left open are only updated when GnuCash is manually closed.  
I have proposed a button to manually save these details in Bug 729889.


On Mon, Sep 2, 2024 at 8:03 PM David G. Pickett via gnucash-user 
 wrote:

Windows 11 seems to reboot itself regularly for some update, when gnucash has 
been running a while, so it should be auto saved.  When I restart gnucash and 
accept that the lock file was still there, it has the tabs of a much earlier 
time.  Why does auto save not save the tabs open?
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-- 
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-- 
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Re: [GNC] Turn off automatically saving changed transaction

[David G. Pickett via gnucash-user]

I recall a similar conversation about the 'edited transaction', and suggesting 
that both the original and not confirmed transaction be in the save, but I am 
not recalling if we got any consensus.  These edited transactions are a bit in 
limbo, so I was surprised that they made it into the save.  Certainly any tabs 
with would be improved with powerful highlighting, but sometimes there is 
nobody looking to deal with even the best highlighting.  An edited transaction 
might be invalid, incomplete, so I would expect it to be discarded, much as I 
value every keystroke and click.
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Re: [GNC] Windows reboots, gnucash restart after auto save

[David Carlson]

You are mixing up several different functions in one message.  Not a good
way to get cogent comments.

As for scheduled transactions, just un-select Edit >> Scheduled
Transactions >> Since Last Run >> Run when data file opened, then run it
manually by Actions >> Scheduled Transactions >> Since Last Run... whenever
you like.



On Wed, Sep 4, 2024 at 2:55 PM David G. Pickett  wrote:

> Now that I do not kill nightly to get quotes, I notice that scheduled
> trans generation does not occur unless you shut down periodically, as that
> is a startup task.  I am having trouble remembering to get quotes most
> nights, too.
>
> "What if the file contains unsaved data?"  I was talking about auto save,
> so what happens to unsaved data with autosave?
>
> The shutdown does a save, so there must be some point in the code where
> the gcm file is saved near the same time.  Maybe window/tab closing is
> mixed in there.  Can the gcm data be made part of the main data file?  If I
> was working more than one set of books, I'd expect different tabs on each
> set of books.
>
> On Tuesday, September 3, 2024 at 08:10:28 PM EDT, David Carlson <
> david.carlson@gmail.com> wrote:
>
>
> I wasn't trying to answer your comment about code.
>
> Since the developers have not found a way to easily solve either your
> problem or my related problem, the code must be complex.  Thus, we must
> satisfy ourselves with a work-around that meets our needs.  For me, I find
> a time to close the program after doing a file save when I know there is
> some display information that I want to save. and I need to refill my
> coffee cup or whatever.
> It didn't occur to me to try your suggestion.  Would that actually close
> the data file and re-open it?  What if the file contains unsaved data?
>
>
>
> On Tue, Sep 3, 2024 at 10:59 AM David G. Pickett 
> wrote:
>
> My point, in a bit of reverse humor, was that it was a mistake to have 2
> kinds of save, in several senses, and my issue is one of them.  Surely all
> the transactions and quotes take much longer to save than my tab list, so I
> do not see any up side to having two kinds of save -- just more code, less
> function.
>
> On Tuesday, September 3, 2024 at 11:08:42 AM EDT, David Carlson <
> david.carlson@gmail.com> wrote:
>
>
> I don't know about that but it takes a substantial amount of time to wait
> for GnuCash to (possibly) save the data file, save the .gcm file, shut down
> and then re-open the data file with all the register windows that were not
> closed and all the reports that were not closed, vs (possibly) save the
> data file, save the .gcm file and then refresh the program window.  In the
> bug report the point is made by a developer that the program flow is
> different when the data is not in an .xml format, but a user doesn't care
> about that detail.
> If there was another symbol similar to the asterisk next to the data file
> name that indicates unsaved file data to indicate unsaved .GCM details, the
> user would be aware that some display formatting details are not saved.  I
> think that would address your original concern.
>
> On Tue, Sep 3, 2024 at 9:22 AM David G. Pickett  wrote:
>
> How much code is saved by having 2 different definitions of save?
>
> On Tuesday, September 3, 2024 at 02:10:45 AM EDT, David Carlson <
> david.carlson@gmail.com> wrote:
>
>
> AFAIK, certain dynamic configuration details such as which account
> register tabs are open, column widths in those account registers, and
> settings for reports which are left open are only updated when GnuCash is
> manually closed.  I have proposed a button to manually save these details
> in *Bug 729889* .
>
>
>
> On Mon, Sep 2, 2024 at 8:03 PM David G. Pickett via gnucash-user <
> gnucash-user@gnucash.org> wrote:
>
> Windows 11 seems to reboot itself regularly for some update, when gnucash
> has been running a while, so it should be auto saved.  When I restart
> gnucash and accept that the lock file was still there, it has the tabs of a
> much earlier time.  Why does auto save not save the tabs open?
>
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>
> --
> David Carlson
>
>
>
> --
> David Carlson
>
>
>
> --
> David Carlson
>


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Re: [GNC] Windows reboots, gnucash restart after auto save

[David Carlson]

If you bothered to investigate what the .gcm file does, if keeps separate
records for every different data file that the user has opened since the
beginning of time.  That is why it is called user data and there is a great
deal of discussion on the GnuCash website about why it exists and how to
back up and copy the important parts over to a new computer for your
favorite operating system when desired.

On Wed, Sep 4, 2024 at 3:47 PM David Carlson 
wrote:

> You are mixing up several different functions in one message.  Not a good
> way to get cogent comments.
>
> As for scheduled transactions, just un-select Edit >> Scheduled
> Transactions >> Since Last Run >> Run when data file opened, then run it
> manually by Actions >> Scheduled Transactions >> Since Last Run... whenever
> you like.
>
>
>
> On Wed, Sep 4, 2024 at 2:55 PM David G. Pickett  wrote:
>
>> Now that I do not kill nightly to get quotes, I notice that scheduled
>> trans generation does not occur unless you shut down periodically, as that
>> is a startup task.  I am having trouble remembering to get quotes most
>> nights, too.
>>
>> "What if the file contains unsaved data?"  I was talking about auto save,
>> so what happens to unsaved data with autosave?
>>
>> The shutdown does a save, so there must be some point in the code where
>> the gcm file is saved near the same time.  Maybe window/tab closing is
>> mixed in there.  Can the gcm data be made part of the main data file?  If I
>> was working more than one set of books, I'd expect different tabs on each
>> set of books.
>>
>> On Tuesday, September 3, 2024 at 08:10:28 PM EDT, David Carlson <
>> david.carlson@gmail.com> wrote:
>>
>>
>> I wasn't trying to answer your comment about code.
>>
>> Since the developers have not found a way to easily solve either your
>> problem or my related problem, the code must be complex.  Thus, we must
>> satisfy ourselves with a work-around that meets our needs.  For me, I find
>> a time to close the program after doing a file save when I know there is
>> some display information that I want to save. and I need to refill my
>> coffee cup or whatever.
>> It didn't occur to me to try your suggestion.  Would that actually close
>> the data file and re-open it?  What if the file contains unsaved data?
>>
>>
>>
>> On Tue, Sep 3, 2024 at 10:59 AM David G. Pickett 
>> wrote:
>>
>> My point, in a bit of reverse humor, was that it was a mistake to have 2
>> kinds of save, in several senses, and my issue is one of them.  Surely all
>> the transactions and quotes take much longer to save than my tab list, so I
>> do not see any up side to having two kinds of save -- just more code, less
>> function.
>>
>> On Tuesday, September 3, 2024 at 11:08:42 AM EDT, David Carlson <
>> david.carlson@gmail.com> wrote:
>>
>>
>> I don't know about that but it takes a substantial amount of time to wait
>> for GnuCash to (possibly) save the data file, save the .gcm file, shut down
>> and then re-open the data file with all the register windows that were not
>> closed and all the reports that were not closed, vs (possibly) save the
>> data file, save the .gcm file and then refresh the program window.  In the
>> bug report the point is made by a developer that the program flow is
>> different when the data is not in an .xml format, but a user doesn't care
>> about that detail.
>> If there was another symbol similar to the asterisk next to the data file
>> name that indicates unsaved file data to indicate unsaved .GCM details, the
>> user would be aware that some display formatting details are not saved.  I
>> think that would address your original concern.
>>
>> On Tue, Sep 3, 2024 at 9:22 AM David G. Pickett 
>> wrote:
>>
>> How much code is saved by having 2 different definitions of save?
>>
>> On Tuesday, September 3, 2024 at 02:10:45 AM EDT, David Carlson <
>> david.carlson@gmail.com> wrote:
>>
>>
>> AFAIK, certain dynamic configuration details such as which account
>> register tabs are open, column widths in those account registers, and
>> settings for reports which are left open are only updated when GnuCash is
>> manually closed.  I have proposed a button to manually save these details
>> in *Bug 729889* .
>>
>>
>>
>> On Mon, Sep 2, 2024 at 8:03 PM David G. Pickett via gnucash-user <
>> gnucash-user@gnucash.org> wrote:
>>
>> Windows 11 seems to reboot itself regularly for some update, when gnucash
>> has been running a while, so it should be auto saved.  When I restart
>> gnucash and accept that the lock file was still there, it has the tabs of a
>> much earlier time.  Why does auto save not save the tabs open?
>>
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Re: [GNC] Scheduled Transaction with Currency Conversion

[rsbrux via gnucash-user]

Thanks for your responses, David and Fred.  In fact, I used to just duplicate 
the last transaction and adjust the CHF amount using "Edit Exchange rate", as 
Fred suggests. 
This invokes the conversion rate dialog which, as  David points out, *does* 
allow me to specify the target amount and let GC figure out the appropriate 
conversion rate.
I thought that using Scheduled Transactions to prompt for the amount would 
obviate the need to edit the transaction after creating it. Since it doesn't, I 
will go back to the
 original method of dupliacting the previous transaction and editing it 
afterwards.
Thanks again for your help.


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Re: [GNC] Windows reboots, gnucash restart after auto save

[Stan Brown (using GC 4.14)]

On 2024-09-04 13:58, David Carlson wrote to David G. Pickett:
> If you bothered to investigate what the .gcm file does, if keeps separate
> records for every different data file that the user has opened since the
> beginning of time.  That is why it is called user data and there is a great
> deal of discussion on the GnuCash website about why it exists and how to
> back up and copy the important parts over to a new computer for your
> favorite operating system when desired.

Maybe I misinterpreted you, but it sounds like you're saying there's one
.gcm file and it contains records for all the data files a user has opened.

I don't know how it is in Macs or Linux, but in Windows that's not
correct. In Windows, there's a folder (directory)
%APPDATA%\gnucash\books, which contains one separate _file_ for each
data file ever opened. Purging the records for data files you no longer
use, if you wish to do so, is as simple is as simple as deleting the
.gcm file with the same name (before the . period) as the no-longer-used
data file. Moving or copying a data file to a new computer, also move or
copy the appropriate .gcm file, and when you open the data file on the
new computer all the layout will be the same as on the old computer.

Or maybe you were thinking of the reports file. That is
%APPDATA%\gnucash\saved-reports-2.8 (version numbers vary), and that
single file does contain information about all reports, similar to what
you said about a .gcm file. It's a per-user file, and as far as I know
there's no way within GC to share reports with a different user on the
same computer, and there's no way to have a given report appear only
when you're working with one or more particular books.

Stan Brown
Tehachapi, CA, USA
https://BrownMath.com
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