Hi David/Derek/GnuCash, 1 & 3. GnuCash is not a multi user program, but more than 1 person can modify a GnuCash file, just not at the same time. Are these questions more about user access to the bookkeeping software or more about tracking the accounting changes and tracking who is making what changes and when for the purposes of noticing and correcting errors/mistakes?
2. As Derek & David/Sunfish have pointed out previously, GnuCash is open source and there may be a developer willing to make significant modifications to the program for you if you pay them. I do not know how large your firm is, what your current bookkeeping software is, how many users there are for your current bookkeeping software, how much you pay for that software annually, what modifications you would need to make GnuCash palatable to your data entry employees and so on. Your firm would have to do an analysis of those factors and others to determine what path makes the most sense. GnuCash is not a fiscally sponsored nonprofit project of the Software Freedom Conservancy (https://sfconservancy.org/), Software in the Public Interest (https://www.spi-inc.org/), the Free Software Foundation (https://www.fsf.org/working-together/fiscal-sponsorship), Open Collective (https://opencollective.com/), so donations to GnuCash (https://gnucash.org/donate.phtml) are not tax deductible for US taxpayers, but if your firm pays a developer to add features to GnuCash, then those expenses could be written off as business expenses. There are also GnuCash developer mailing lists that you could use to ask if a developer is interested in adding the features you need and how much they would charge for such work - https://wiki.gnucash.org/wiki/Mailing_Lists#Mailing_Lists_for_Development_Topics Odoo (https://www.odoo.com/) is another option for accounting firms (https://www.odoo.com/accounting-firms) interested in open source software solutions. --- Thanks, Brad - https://www.facebook.com/brad.morrison.12327/ & https://norcal.social/@BradMorrison On 2024-09-03 04:54, Derek Atkins wrote: > Hi David, > > I will attempt to answer your questions in-line below... > > On Mon, September 2, 2024 7:56 am, David Gay wrote: > >> Good afternoon, >> >> Our firm is using GnuCash as an accounting software and I want to ask some >> questions: >> 1. Can multiple users be added to using gnucash? so I, as an accountant, >> could check what type of data other people working insert into software. > > GnuCash is not a multi-user application -- only one person can be using it > at a time. Moreover, there is no centralized auditing feature, so no, > there is no way you can easily see what others are entering. > > Having said that, there /is/ the transaction log.. But it's not meant as > an auditing tool. It's not user-friendly. And it's stored locally on the > user's machine, not "shared" with the data file. > > One option is that you could open the General Journal, view all > transactions, and then sort transactions by date-entered. > >> 2. Could there be any modifications made to GnuCash initial soft version? >> For example if our firm wants to customize the software and make it more >> convenient for our specific tasks, could all this be done by modifying >> GnuCash initial code? If it can be done, could you provide such a service >> to us? I mean the coders who would do specific modifications for us for >> the >> payment. > > GnuCash is open source, so yes, you could certainly make changes to the > software. Whether you could find a developer to pay to work on it is a > different question. > >> 3. Can I add more users to the software? So multiple users could >> input transactions to it > > At this time, no, GnuCash is not multi-user nor does it allow parallel > entry. The best you could do is store the GnuCash file on a shared > storage server and then the individual users could open the file when they > need to make entries and then close it when they are done. But you will > need an out-of-band mechanism to ensure that only one person has the file > opened at a time. If multiple people have it opened, then the "second" > will overwrite the changes of the "first". > >> 4. How can I add typical journal entries to the software? So that a user >> who does not understand the double-entry system can enter the transaction >> type in the description, or somewhere else, and the journal entry is >> created automatically according to the recorded transaction type. > > GnuCash is double entry. There is no "shortcut" around that. > > The closest you have is basic entry mode -- but when entering transactions > you always have to specify the "other" account. E.g., you open your > Checking account and then need to supply the Expense (or Income) account > for any Credits (or Debits) to the account. > > Having said that, autofill can help with repetitive transactions by > repeating the 'other account' info from previous transactions based on the > description and allowing the user to only enter the amount. However, if > autofill fails, the user will need to supply the account. > >> Thanks a lot in advance for your feedback! > > Hope this helps. > >> Regards, >> David > >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. > > -derek _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
