Re: [Debconf-team] Notes from reviewing bids. (And questions for teams)
From: martin f krafft To: debconf-team@lists.debconf.org Cc:· Bcc:· Subject: Re: [Debconf-team] Notes from reviewing bids. (And questions for teams) Reply-To:· In-Reply-To: <20140219174353.ga23...@ftbfs.de> also sprach Martin Zobel-Helas [2014-02-19 18:43 +0100]: > Heidelberg's Youth Hostel doesn't say anything about wheel chair > access in the wiki, but according to the website it has 6 wheel > chair accessable sleeping rooms, it states that the restaurant > part are wheel chair accessable, no information about the > auditorium rooms. "All conference rooms are fully accessible and within short walking distance" > I personaly like the idea of Heidelberg, to have everything in one > place, though the auditorium rooms might be a bit on the small end. Yes they are on the smaller^Wcozy side, but it is our experience that an ever-increasing number of people follow talks via streams thanks to the video team, anyway. It's a consideration for events like the opening and closing ceremonies, but then again it's possible to stand at the side like in Vaumarcus. We are working on the assumption of having 320 participants. Between the biggest two auditoria, we have 370 seats, so even if *everyone* attended the main talks at any time, we probably won't fill either room to the last seat. On behalf of the entire team, -- .''`. martin f. krafft : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Notes from reviewing bids. (And questions for teams)
also sprach Martin Zobel-Helas [2014-02-19 18:43 +0100]: > Heidelberg's Youth Hostel doesn't say anything about wheel chair > access in the wiki, but according to the website it has 6 wheel > chair accessable sleeping rooms, it states that the restaurant > part are wheel chair accessable, no information about the > auditorium rooms. "All conference rooms are fully accessible and within short walking distance" > I personaly like the idea of Heidelberg, to have everything in one > place, though the auditorium rooms might be a bit on the small end. Yes they are on the smaller^Wcozy side, but it is our experience that an ever-increasing number of people follow talks via streams thanks to the video team, anyway. It's a consideration for events like the opening and closing ceremonies, but then again it's possible to stand at the side like in Vaumarcus. We are working on the assumption of having 320 participants. Between the biggest two auditoria, we have 370 seats, so even if *everyone* attended the main talks at any time, we probably won't fill either room to the last seat. On behalf of the entire team, -- .''`. martin f. krafft : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
also sprach Giacomo Catenazzi [2014-02-19 17:28 +0100]: > - Heidelberg > I'm concerned about "With exclusive access, 24/7 is no problem. > But there will be limitations during DebCamp (or if we end up with > less than 350) when we are not the only ones (noise concerns, > etc.)". We want also not to disturb the attendees that want to > sleep, so noise is such big problem on the venue? Everything will be in one building, so noise is a concern. And yes, a few rooms are close to what would be designated social space. Obviously, this would have to be catered for. However, when we visited, we did raise those concerns explicitly and we concluded that it wasn't going to be a major problem. > Additionally I find 350 people a very high number. I expect some > people sleeping outside the venue, and more people eating oustide > (like in other urban debconfs). We are going to negotiate these numbers down to 320 or even further. We have not entered any serious negotations about prices. Our goal is certainly to separate at least dinners from accomodation. The venue probably won't be able to cater to 80 people on one night and 300 on the next without prior notice and proper planning, but as a they are a business with experience, we expect them to have some flexibility. > BTW what are the prices for these people? We are expecting all hot meals to be around 7 € per person. > "Hostel can cater for 150–170 people at once". What do you mean? > Do we need two (or ev. also three rounds)? Or "relay" is still > good. Yes, we would take rounds as we did in Edinburgh. > - Munich: Could you set up a hacklab on the hostel? Could be open > 24/7? The hostel has a number of open spaces with WLAN, but we have not inquired about a hack lab yet. We added that as a to-do item. > For all bids: * Are there minimum dressing standards on venue > / accommodation? No. But the conference venue is not a pool or a beach. I don't think this has ever been a concern at DebConf and it won't be at DC15 in Germany. > * how are the venue/accommodation flexible with the number of > attendees? (is April OK? BTW June is better) Munich would be fully flexible, as we would not have exclusive use of the (600+ beds) hostel anyway. Heidelberg would be flexible above 320 people, but below it might mean that we have to accept other groups to co-inhabit the space with us. For both venues, we have specified the prospective dates: beginning of August for Munich, end of August for Heidelberg. > * Security: how do you feel leaving computer unattended? > (especially if we share venue with others) are there some > alternatives? (hacklab with strict access control, lockers, etc.) Difficult question to answer, but we'd say: - Munich venue: probably okay, and we'll have security; - Munich hostel: we would not - Heidelberg: no problems with exclusive use. If there were other parties, it would depend on them. On behalf of the entire team, -- .''`. martin f. krafft : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
On Wed, Feb 19, 2014 at 05:28:56PM +0100, Giacomo Catenazzi wrote: > Hello bidders, > > here my questions about the bids: > > > - Mechelen: There is missing information about hacklabs (in particular > to 24/7 hacklab). Do you have some options/ideas? The venue itself has many rooms, most of which we don't need for holding talks in; we plan to arrange some of them as hacklabs. We haven't asked about 24/7 access, though. The Novotel (just across the street from the venue) did inform us they have some space available as well, and I imagine we could use those. However, that could increase the price. > - Heidelberg: > I'm concerned about "With exclusive access, 24/7 is no problem. But > there will be limitations during DebCamp (or if we end up with less than > 350) when we are not the only ones (noise concerns, etc.)". We want also > not to disturb the attendees that want to sleep, so noise is such big > problem on the venue? > > Additionally I find 350 people a very high number. I expect some people > sleeping outside the venue, and more people eating oustide (like in > other urban debconfs). BTW what are the prices for these people? > > "Hostel can cater for 150–170 people at once". What do you mean? Do we > need two (or ev. also three rounds)? Or "relay" is still good. > > > - Munich: > Could you set up a hacklab on the hostel? Could be open 24/7? > > > For all bids: > > * Are there minimum dressing standards on venue / accommodation? None that I am aware of (other than "don't run around naked", but hey ;-) > * how are the venue/accommodation flexible with the number of attendees? > (is April OK? BTW June is better) Do you mean number of attendees or dates? You confuse me here ;-) The hotels have informed us that the last week of july and first week of august would fit them best (apparently that's a slow period for the hotels, so they would be happy to reduce their prices then). The venue has not informed us of any such limitation (they are aware of the hotel's preference). For number of attendees, the accomodation are a hostel and a few hotels; as long as we have approximate numbers sufficiently long in advance (a few months or so), they should be flexible enough. > * Security: how do you feel leaving computer unattended? (especially if > we share venue with others) are there some alternatives? (hacklab with > strict access control, lockers, etc.) While the venue would allow us not renting the whole building, we would recommend against that (at least for debconf proper; it might make sense not to rent the auditorium for much of debcamp). If we do have the whole building, then I don't think such security will be much of an issue. -- This end should point toward the ground if you want to go to space. If it starts pointing toward space you are having a bad problem and you will not go to space today. -- http://xkcd.com/1133/ ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
I realize that I was a bit unclear here, so let me clarify: On Thu, Feb 20, 2014 at 10:02:47AM +0100, Wouter Verhelst wrote: > On Wed, Feb 19, 2014 at 05:28:56PM +0100, Giacomo Catenazzi wrote: > The hotels have informed us that the last week of july and first week of > august would fit them best (apparently that's a slow period for the > hotels, so they would be happy to reduce their prices then). ... to the price that has now been negotiated. -- This end should point toward the ground if you want to go to space. If it starts pointing toward space you are having a bad problem and you will not go to space today. -- http://xkcd.com/1133/ ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
also sprach Wouter Verhelst [2014-02-20 10:02 +0100]: > None that I am aware of (other than "don't run around naked", but hey > ;-) Gosh, with such ridiculous standards, how should we ever attain the quality of DC5 and DC6? -- .''`. martin f. krafft : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org "i love deadlines. i like the whooshing sound they make as they fly by." -- douglas adams digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
On Thu, Feb 20, 2014 at 10:22:47AM +0100, martin f krafft wrote: > also sprach Wouter Verhelst [2014-02-20 10:02 +0100]: > > None that I am aware of (other than "don't run around naked", but hey > > ;-) > > Gosh, with such ridiculous standards, how should we ever attain the > quality of DC5 and DC6? Yes, well. There is a river, and a canal, and a new river bedding, but I imagine skinny dipping in front of the whole city population might be a bad idea ;-) -- This end should point toward the ground if you want to go to space. If it starts pointing toward space you are having a bad problem and you will not go to space today. -- http://xkcd.com/1133/ ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
On Thu, Feb 20, 2014 at 10:22 AM, martin f krafft wrote: > also sprach Wouter Verhelst [2014-02-20 10:02 +0100]: >> None that I am aware of (other than "don't run around naked", but hey >> ;-) > > Gosh, with such ridiculous standards, how should we ever attain the > quality of DC5 and DC6? Legally speaking, you can run around naked in public places in Germany as long as there's clearly no sexual intention and you are not actively trying to be disturbing. Belgium tends to be as liberal as Germany so maybe we _can_ attain that quality. Sweden is probably too cold :( RIchard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
also sprach Richard Hartmann [2014-02-20 10:37 +0100]: > Legally speaking, you can run around naked in public places in > Germany as long as there's clearly no sexual intention and you are > not actively trying to be disturbing. Belgium tends to be as > liberal as Germany so maybe we _can_ attain that quality. Sweden > is probably too cold :( Naked conference attendees are easier to force-shower, so this all goes well with my plan of instituting mandatory showers at DebConf. -- .''`. martin f. krafft : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org "every day is long. 86400 doesn't fit in a short." digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Questions to the bid teams
On Wed, Feb 19, 2014 at 5:28 PM, Giacomo Catenazzi wrote: > For all bids: > > * Are there minimum dressing standards on venue / accommodation? > public nudity is not ok. other than that there are no real standards. a shirt, some trousers/skirt/the likes and with or without shoes is fine. > * how are the venue/accommodation flexible with the number of attendees? > (is April OK? BTW June is better) > venue can not be used during semester - available from first week in june until about last week in august as rule of thumb. we propose mid august. accomodation would be in regular hotel or hostels and we should avoid the main tourist season to help them about - thus july and first week in august is offlimits. * Security: how do you feel leaving computer unattended? (especially if > we share venue with others) are there some alternatives? (hacklab with > strict access control, lockers, etc.) > Leaving a computer for a forsseable time should be ok at the main venue. The standard is to have all outer doors locked and require a key card - I would suggest that we try to have the doors open during daytime and require key cards during night time. -- brother, for Karlskrona, Sweden ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
