Re: [Debconf-team] questions for hotel people
Hi, On Freitag, 15. Juni 2012, Leandro Gómez wrote: > > - When do we need to know the number of rooms we are using? > I would say as soon as possible. http://munin.debconf.org/debconf.org/skinner.debconf.org- penta_accomodation.html gives a good estimate already, and the deadline ends on Wednesday. > > I know that you still don't know which hotels we are using, and if the > > gov is paying. > This is something that's creating a lot of problems for us. Anyways, the > deadline we gave govt is today, so Monday morning we'll know for sure which > hotels we are using (and hopefully have them booked by then). did you hear back from the govt yet? cheers, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Estimated numbers for t-shirts
On Sonntag, 17. Juni 2012, Moray Allan wrote: > If the shirts are 5 USD each, then I expect some international > staff/volunteers would be happy to pay for an extra couple of shirts to > wear while working. I assume the same will be true for normal shirts as well. > Any ideas on what would be a good number of staff > shirts to order? no :) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
Hi, On Donnerstag, 14. Juni 2012, Philip Hands wrote: > I just bought 4 TP-Link TL-WR1043ND routers (on recommendation from > Holger) for instance, that I'll be bringing that should probably be > listed somewhere so that people can assume they'll be turning up. Yay. So we will have 6 of those for general network (plus 2 extra for video network...) plus the buffalos. > Then there's are the perennial ones like the (heavy) badge punch that > Holger has, which he gets told is not needed and then turns out to be > needed (or vice versa) Hehe. Also this year I was told it's not needed as the govt will provide badges. Is this still the plan? ;) btw, what's the status about a printer? (for frontdesk also..) On Freitag, 15. Juni 2012, Felix Delattre wrote: > I think wiki page should be fine, at least to coordinate: > http://wiki.debconf.org/wiki/DebConf12/NeededItems > Let's make some noise, once it is a more complete list and hope that it > won't be ignored :) yup! [bring power strips, usbsticks, "old" harddrives, etc] > Yes, we definetively should write some days before DebConf to the people > a mail with some important information including a note about this. yes! > Don't panic! sii! :-) cheers, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] questions for hotel people
On Mon, Jun 18, 2012 at 6:09 AM, Holger Levsen wrote: > Hi, > > On Freitag, 15. Juni 2012, Leandro Gómez wrote: > > > - When do we need to know the number of rooms we are using? > > I would say as soon as possible. > > http://munin.debconf.org/debconf.org/skinner.debconf.org- > penta_accomodation.html gives a good estimate already, and the deadline > ends > on Wednesday. > > > > I know that you still don't know which hotels we are using, and if the > > > gov is paying. > > This is something that's creating a lot of problems for us. Anyways, the > > deadline we gave govt is today, so Monday morning we'll know for sure > which > > hotels we are using (and hopefully have them booked by then). > > did you hear back from the govt yet? > > Nope. I wrote an e-mail last night telling them our deadline for booking hotels is Tuesday at noon. So let's see what happens. > > cheers, >Holger > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Mon, Jun 18, 2012 at 7:12 AM, Holger Levsen wrote: > Hi, > > On Donnerstag, 14. Juni 2012, Philip Hands wrote: > > I just bought 4 TP-Link TL-WR1043ND routers (on recommendation from > > Holger) for instance, that I'll be bringing that should probably be > > listed somewhere so that people can assume they'll be turning up. > > Yay. So we will have 6 of those for general network (plus 2 extra for video > network...) plus the buffalos. > > > Then there's are the perennial ones like the (heavy) badge punch that > > Holger has, which he gets told is not needed and then turns out to be > > needed (or vice versa) > > Hehe. Also this year I was told it's not needed as the govt will provide > badges. Is this still the plan? ;) > > Yes, it is. But I think it's plan B or C now. ;) > btw, what's the status about a printer? (for frontdesk also..) > > We have no printer atm.. > On Freitag, 15. Juni 2012, Felix Delattre wrote: > > I think wiki page should be fine, at least to coordinate: > > http://wiki.debconf.org/wiki/DebConf12/NeededItems > > Let's make some noise, once it is a more complete list and hope that it > > won't be ignored :) > > yup! > > [bring power strips, usbsticks, "old" harddrives, etc] > > Yes, we definetively should write some days before DebConf to the people > > a mail with some important information including a note about this. > > yes! > > > Don't panic! > > sii! :-) > > > cheers, >Holger > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Montag, 18. Juni 2012, Leandro Gómez wrote: > Yes, it is. But I think it's plan B or C now. ;) whats plan A then? > > btw, what's the status about a printer? (for frontdesk also..) > We have no printer atm.. uhm?! Some plan, idea? we definitly will need one. spanish center? ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Mon, Jun 18, 2012 at 8:07 AM, Holger Levsen wrote: > On Montag, 18. Juni 2012, Leandro Gómez wrote: > > Yes, it is. But I think it's plan B or C now. ;) > > whats plan A then? > If we get the badges from the govt, great! If not, we already have a quote for badges or we make our own badges with our magical printer. :) > > > > btw, what's the status about a printer? (for frontdesk also..) > > We have no printer atm.. > > uhm?! Some plan, idea? we definitly will need one. spanish center? > It's been difficult to borrow equipment from the ccen, but we can always try. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
Hi, On Montag, 18. Juni 2012, Leandro Gómez wrote: > If we get the badges from the govt, great! If not, we already have a quote > for badges or we make our own badges with our magical printer. :) whats the quote? +how do you plan to make badges? it needs more than just a printer... cheers, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Mon, Jun 18, 2012 at 8:53 AM, Holger Levsen wrote: > Hi, > > On Montag, 18. Juni 2012, Leandro Gómez wrote: > > If we get the badges from the govt, great! If not, we already have a > quote > > for badges or we make our own badges with our magical printer. :) > > whats the quote? > > The badges costs ~$0.41 each. > +how do you plan to make badges? it needs more than just a printer... > > The idea we had was to print the photo+name on an adhesive paper and put it on the (pre-printed) badge, but I don't know... maybe there's a better way? > > cheers, >Holger > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
Leandro Gómez dijo [Mon, Jun 18, 2012 at 09:01:31AM -0600]: > > On Montag, 18. Juni 2012, Leandro Gómez wrote: > > > If we get the badges from the govt, great! If not, we already have a > > quote > > > for badges or we make our own badges with our magical printer. :) > > > > whats the quote? > > > > > The badges costs ~$0.41 each. > > > > +how do you plan to make badges? it needs more than just a printer... > > > > > The idea we had was to print the photo+name on an adhesive paper and put it > on the (pre-printed) badge, but I don't know... maybe there's a better way? *If* we have the photos uploaded soon enough, it can be *much* cheaper to print it in Mexico and get it with me to Nicaragua. It costs me around US$0.70 to print a A3 (double letter) sheet, full color, with adhesive. But we have not asked people to upload suitable photos as their Penta picture (and I fear many won't). It takes around two days to do it, so we have time. We could put ~20 nametags per sheet. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Montag, 18. Juni 2012, Leandro Gómez wrote: > > whats the quote? > The badges costs ~$0.41 each. thats for them doing everything? > > +how do you plan to make badges? it needs more than just a printer... > The idea we had was to print the photo+name on an adhesive paper and put it > on the (pre-printed) badge, but I don't know... maybe there's a better way? there is, but it's more expensive. using transparent plastic pouches... cheers, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
Gunnar Wolf dijo [Mon, Jun 18, 2012 at 10:28:41AM -0500]: > *If* we have the photos uploaded soon enough, it can be *much* cheaper > to print it in Mexico and get it with me to Nicaragua. It costs me > around US$0.70 to print a A3 (double letter) sheet, full color, with > adhesive. But we have not asked people to upload suitable photos as > their Penta picture (and I fear many won't). > > It takes around two days to do it, so we have time. We could put ~20 > nametags per sheet. Oh, of coure - It's not that I want to save tons by saving cents... but we will be going to this printer for other DebConf foo :) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Thu, Jun 14, 2012 at 12:22:42PM +0100, Philip Hands wrote: > >I'll almost certainly bring my paper cutter (as it doesn't take much >space). I've got a trimmer if needed too, just ask. >If I can find my label printer I'll bring that -- I note that Aldi have >Brother P-Touch printers on offer at ~20 EUR in the near future, so if >people were planning on getting a printer anyway then they might want to >grab one of those, but then it's worth checking it it's possible to get >the tapes at reasonable prices in .ni, and otherwise buy some before we >travel. I've also got one of these if it'll help, arriving on the 4th. Looking at discussion on IRC, I'm also planning to bring a mirror along. I can manage a full mirror on a USB disk if that will help - can we plug into an existing server to share it that way? -- Steve McIntyre, Cambridge, UK.st...@einval.com "It's actually quite entertaining to watch ag129 prop his foot up on the desk so he can get a better aim." [ seen in ucam.chat ] ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Montag, 18. Juni 2012, Gunnar Wolf wrote: > *If* we have the photos uploaded soon enough, it can be *much* cheaper > to print it in Mexico and get it with me to Nicaragua. we *will* need to be able to make new ones during camp+conf..! ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Mon, Jun 18, 2012 at 9:28 AM, Holger Levsen wrote: > On Montag, 18. Juni 2012, Leandro Gómez wrote: > > > whats the quote? > > The badges costs ~$0.41 each. > > thats for them doing everything? > > That's just for printing and cutting the badges. The template/sample is in svn. > > > +how do you plan to make badges? it needs more than just a printer... > > The idea we had was to print the photo+name on an adhesive paper and put > it > > on the (pre-printed) badge, but I don't know... maybe there's a better > way? > > there is, but it's more expensive. using transparent plastic pouches... > > > cheers, >Holger > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
On Mon, Jun 18, 2012 at 9:28 AM, Gunnar Wolf wrote: > Leandro Gómez dijo [Mon, Jun 18, 2012 at 09:01:31AM -0600]: > > > On Montag, 18. Juni 2012, Leandro Gómez wrote: > > > > If we get the badges from the govt, great! If not, we already have a > > > quote > > > > for badges or we make our own badges with our magical printer. :) > > > > > > whats the quote? > > > > > > > > The badges costs ~$0.41 each. > > > > > > > +how do you plan to make badges? it needs more than just a printer... > > > > > > > > The idea we had was to print the photo+name on an adhesive paper and put > it > > on the (pre-printed) badge, but I don't know... maybe there's a better > way? > > *If* we have the photos uploaded soon enough, it can be *much* cheaper > to print it in Mexico and get it with me to Nicaragua. It costs me > around US$0.70 to print a A3 (double letter) sheet, full color, with > adhesive. But we have not asked people to upload suitable photos as > their Penta picture (and I fear many won't). > > I was going to send a mail to the list about this last night, but didn't have time to do so. If someone else wants to do it, I'll be a happy man. ;) Also, it may be worth mentioning that it's going to be a *lot* easier to gain access to UCA at night if your badge have a photo on it. Otherwise, the security folks at the gate may ask you for an id. > It takes around two days to do it, so we have time. We could put ~20 > nametags per sheet. > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Needed/bringing equipment list on the wiki?
Hi Steve, On Montag, 18. Juni 2012, Steve McIntyre wrote: > I've got a trimmer if needed too, just ask. > I've also got one of these (label printers] if it'll help, arriving on the > 4th. Yes, I think those would be useful. > Looking at discussion on IRC, I'm also planning to bring a mirror > along. I can manage a full mirror on a USB disk if that will help - > can we plug into an existing server to share it that way? yes, we can! :-) cheers & thanks, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] questions for hotel people
On 06/18/2012 06:09 AM, Holger Levsen wrote: > Hi, > > On Freitag, 15. Juni 2012, Leandro Gómez wrote: >>> - When do we need to know the number of rooms we are using? >> I would say as soon as possible. > http://munin.debconf.org/debconf.org/skinner.debconf.org- > penta_accomodation.html gives a good estimate already, and the deadline ends > on Wednesday. > >>> I know that you still don't know which hotels we are using, and if the >>> gov is paying. >> This is something that's creating a lot of problems for us. Anyways, the >> deadline we gave govt is today, so Monday morning we'll know for sure which >> hotels we are using (and hopefully have them booked by then). > did you hear back from the govt yet? Government told us today that they have approved to sponsor for everyone accommodation during DebCamp in their Hotels of choice (Seminole and Holiday Inn), which are nice hotels, but not the cheapest ones. We have to pay accommodation during DebConf, but we are free to move the people to other (cheaper) hotels. We have to get real prices from the hotels now to decide the most convenient option for us (and our budget). This is a sponsorship of around 10K to 13K... so let's be happy :) And means that the other things (transportation, welcome room in the airport, palace of culture for conference dinner, etc...) seems to happen somehow. We will start tomorrow to reserve the hotels by these numbers: http://debconf-data.alioth.debian.org/stats/only-attend/rooms-by-date-2.txt With this we will have a little buffer. Then we give the papers over to the gov and they pay for it. Cheers, Felix > > > cheers, > Holger > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] questions for hotel people (+and note about travel money)
On Mon, Jun 18, 2012 at 04:49:52PM -0600, Felix Delattre wrote: > Government told us today that they have approved to sponsor for everyone > accommodation during DebCamp in their Hotels of choice (Seminole and > Holiday Inn), which are nice hotels, but not the cheapest ones. > > We have to pay accommodation during DebConf, but we are free to move the > people to other (cheaper) hotels. We have to get real prices from the > hotels now to decide the most convenient option for us (and our budget). > > This is a sponsorship of around 10K to 13K... so let's be happy :) And > means that the other things (transportation, welcome room in the > airport, palace of culture for conference dinner, etc...) seems to > happen somehow. >From IRC, my calculations were: Savings of about 10 k$ for DebCamp costs. If we used the gov hotels for debconf itself, and they costed more than 42 $/person/night (our current hotels are ~28 $/person/night), then this deal would end up costing us more than it saved. Since those hotels are probably more expensive than that, we will probably end up having to move people between camp and conf, to save us 10 k$, which is significant. Other budget notes from this: This just about makes up all the missing budget amount. Once we remove excess "please select one" and "basic" people from the budget, that saves us about 4 k$, which gives us nice pocket change for misc costs. So what this means is that basically, all our travel sponsorship is coming straight from the surplus. Spending 18 k$ of the 25 k$ surplus for travel sponsorship seems reasonable and fiscally responsible. Given other cost reductions, we could still expect a surplus for dc13 of 10-30 k$ once it as all done. So at this point I'm not recommending any more budget for travel sponsorship, unless you'd like to decrease our surplus more. I will write a full analysis tomorrow. Reg team should have updates on attendees by then, and local team will have updates on hotels, so it'll probably be the best budget estimate yet. Also, I really don't want to be awake right now. - Richard -- | Richard Darst - rkd@ - boltzmann: up 1064 days, 2:02 |http://rkd.zgib.net - pgp 0xBD356740 | "Ye shall know the truth and -- the truth shall make you free" ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
