Hi Andy:
Having just been asked to do the same sort of thing, perhaps my experience may 
help.  My location was a room about 10 metres by 25 metres, with windows along 
both sides and a high vaulted ceiling, so bounce flash was out of the question. 
 One difference was that the audience was seated facing the speakers, and I 
could move down only one side of the room, and across the back about two-thirds 
of the way down.
I used the MZ-5 and MZ-S in tandem, with a 35-135 and 18-35 and AF330FTZ flash 
for the most part.  For shots of the speaker alone, the zoom at the long end 
was normally adequate, but for a few close-ups I switched to a 200mm prime. 
 For the group shots, taken from right at the front and about 1 metre from the 
first row of chairs, I used the wide-angle zoom, and got everybody in frame 
(just!).
Film was Kodak PJ400, which was fast enough to give me reasonable hand-holding 
ability, coupled with the flash.  I did not attempt to use available light, as 
I thought it too directional and, inside in the late afternoon, even Australian 
light is inadequate.
For your candid shots, I would tend to use the 19-35 zoom - you can fill the 
frame with quite large groups from close-up, or pick out smaller parts from the 
same distance.  If you are nervous about being 'in-their-faces', maybe the 
28-70 will give you a little more working space.
I set the lens to aperture priority, and didn't worry about the ambient light - 
it was taken care of by both cameras automatically, and I feel sure yours will 
do the same.  Exposures were in all cases spot-on, and everyone who's seen the 
shots thinks I should now be the group's official photographer!

HTH

John Coyle
Brisbane, Australia


On Wednesday, March 20, 2002 9:47 AM, Andy Phillips 
[SMTP:[EMAIL PROTECTED]] wrote:
> Hi,
>
> My workplace (a plant science research centre) is organizing a scientific
> meeting in April. The Institute is being shut down in a year's time and our
> pro photographer has already left. As a keen amateur (ie. I spend far too
> much money on it) I've been asked if I will act as official photographer at
> the poster session. This is an informal gathering where some of the
> delegates present their work on posters while the others cluster round to
> discuss the work. My task is to wander round the delegates taking
> semi-candid shots of the delegates in animated discussion. The room in which
> the poster session will be held has a high ceiling and lots of windows, and
> is fairly cramped. The posters tend to be printed on large white sheets of
> paper pinned to display boards. I also have to take a group photo of the
> organizers and speakers. The photos will be put on display at the meeting,
> and will subsequently be used in internal reports.
>
> I have Pentax pZ1-p and MZ-5n bodies, 50mm/f1.7 F, 28-70/f4 AL, 40mm
> pancake, Cosina 19-35/f3.5, Tamron 100mm/f2.8 macro (MF), Sigma 24mm/f2.8
> (MF), plus AF500FTZ flash. I also have a Nikon Coolpix 950 and an SB28
> flash, should I want to use digital.
>
> Most of my photography is landscapes and macro shots of flowers and I have
> little experience of photographing people, other than holiday snaps of the
> family. I considered using a fast film and using available light, but I
> can't rely on the light (England in April!). I'm wary of red-eye from the
> flashgun, and the high ceiling means that bounce flash may not be possible.
> The white posters may also reflect badly and screw up the shots. I'd like
> the photos to be semi-candid, but I think there may be little room for
> manoever and I may have to use wide-angle rather than short telephoto.
>
> Any advice would be welcome - for instance, which lens would be best? How
> best to set up the flash to balance ambient and flash lighting?
>
> Thanks,
>
> Andy
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