It is generally considered a best practice in LFN to record meetings where decisions are being made. Recordings of meetings are beneficial as a public record of the discussions leading to a decision (often not captured in ANY minutes) AND helpful to non-native English speakers for the ability to review. I personally have used them to revisit the lead up to a decision and understand the nuance.
Many open source communities manage their own meetings and take their own minutes. I would encourage you to take a moment and review the O-RAN TOC call <https://wiki.o-ran-sc.org/display/TOC/2019+09+25?preview=/1179656/1179948/zoom_0.mp4> - you will see a technical leadership manage their own agenda/take their own minutes/and record the meeting. Remember our mission as leadership of an open source community project is to provide an inclusive place for all contributions. We should seek to be easier to access, not more arcane and unapproachable. FWIW, Jim On Wed, Oct 9, 2019 at 2:07 PM Georg Kunz via Lists.Opnfv.Org <georg.kunz= ericsson....@lists.opnfv.org> wrote: > Hi all, > > I think we cannot simply move to IRC-only meetings without adapting our > ways-of-working in some respect. When looking at communities which use > IRC-only meetings, there is also a stronger use of complementary tools to > facilitate a reviewing process of a proposal, for example specs get > reviewed in detail on Gerrit and (optionally) brought to IRC meetings once > the majority of questions have been discussed. I find it hard to discuss > complex issues on IRC only and in an ad-hoc fashion without such a round of > asynchronous in-depth reviews (my personal opinion). > > I this context, I very much like Manuel's proposal to use such a mechanism > for reviewing (project) proposals in addition to the voice calls we have > today. > > Also, recordings are no efficient replacement for written notes. I don't > mind recording the meetings to make sure we really capture everything, but > it is not a good means of documenting results. > > Best regards > Georg > ------------------------------ > *From:* opnfv-...@lists.opnfv.org <opnfv-...@lists.opnfv.org> on behalf > of Trevor Cooper via Lists.Opnfv.Org <trevor.cooper= > intel....@lists.opnfv.org> > *Sent:* Wednesday, October 9, 2019 6:04 PM > *To:* Manuel Buil <mb...@suse.com>; opnfv-tech-discuss@lists.opnfv.org < > opnfv-tech-discuss@lists.opnfv.org>; mbei...@vmware.com < > mbei...@vmware.com> > *Cc:* opnfv-...@lists.opnfv.org <opnfv-...@lists.opnfv.org> > *Subject:* Re: [opnfv-tech-discuss] [opnfv-tsc] TSC Meeting Artifacts > > > This discussion is only about TSC meetings and all projects are free to > choose their own communication tools. > > > > I have been part of forums with IRC only meetings that were very effective > however they were more technical meetings and problem focused. I don’t > think that IRC only (no audio) works well for the type of planning, review, > strategy and other discussion topics we cover in the TSC. > > > > It seems to me that some time ago our TSC meeting notes were very > effective and efficient … this was when notes were mostly captured by IRC > with the bulk of the responsibility for this on the PM (Ray at the time) > and with the TSC members providing supplemental comments, additional notes > and corrections. Presentations and other rich media were posted on the Wiki > with the agenda for that meeting so always easy to find. Losing our PM > caused the burden for meeting notes to shift to TSC members. IMO taking > notes is within the scope of what we can reasonably expect from the PM role. > > > > Recording IMO is not effective … in my experience few if any go back to > review a recording, invariably they just ask their questions to somebody > who was at the meeting which is far more efficient from their perspective. > I also think that recording negatively impacts quality of other notes and > meeting artifacts including links, presentations etc. since its assumed > that everything is available in the recording. > > > > /Trevor > > > > > > > > > > > > > > > > *From:* opnfv-tech-discuss@lists.opnfv.org < > opnfv-tech-discuss@lists.opnfv.org> *On Behalf Of *Manuel Buil > *Sent:* Wednesday, October 9, 2019 6:00 AM > *To:* opnfv-tech-discuss@lists.opnfv.org; mbei...@vmware.com > *Cc:* opnfv-...@lists.opnfv.org > *Subject:* Re: [opnfv-tech-discuss] [opnfv-tsc] TSC Meeting Artifacts > > > > Hello, > > > > If we move to IRC-only meetings we will not able able to present slides or > share documents and talk about them, right?. Would there be a way to fill > this gap? > > > > If we post the recording, does that mean that there will not be any MoMs > anymore (in written format)? > > > > Regards, > > Manuel > ------------------------------ > > *From:* opnfv-...@lists.opnfv.org <opnfv-...@lists.opnfv.org> on behalf > of Mark Beierl via Lists.Opnfv.Org <mbeierl=vmware....@lists.opnfv.org> > *Sent:* Wednesday, October 9, 2019 2:26 PM > *To:* opnfv-tech-discuss@lists.opnfv.org < > opnfv-tech-discuss@lists.opnfv.org> > *Cc:* opnfv-...@lists.opnfv.org <opnfv-...@lists.opnfv.org> > *Subject:* Re: [opnfv-tsc] TSC Meeting Artifacts > > > > Expanding to include the broader community. > > > > We are seeking feedback on what level of information capture the TSC > should provide. This has been a discussion that has been going on for a > while now, so please give this your prompt attention. > > > > Regards, > > Mark > > > > *From: *<opnfv-...@lists.opnfv.org> on behalf of "Mark Beierl via > Lists.Opnfv.Org" <mbeierl=vmware....@lists.opnfv.org> > *Reply-To: *Mark Beierl <mbei...@vmware.com> > *Date: *Wednesday, October 2, 2019 at 10:35 > *To: *"opnfv-...@lists.opnfv.org" <opnfv-...@lists.opnfv.org> > *Cc: *"opnfv-...@lists.opnfv.org" <opnfv-...@lists.opnfv.org> > *Subject: *[opnfv-tsc] TSC Meeting Artifacts > > > > Hello, all. > > > > There has been some discussion about improving the accuracy of how we > capture discussions in the TSC meeting. Right now the only official record > is the IRC meetbot logs, which requires that there is a note taker who can > effectively transcribe all that discussions from the audio portion of the > Zoom bridge into IRC. In addition to that, any presentations must also be > posted via #link, and if they are not yet available, that information might > be lost. > > > > I think now is a time to open the discussion about how we as a community > want to share the full content of our TSC meetings. Some options are > listed below: > > > > - Record the Zoom meeting and post the recording as part of the > official record > - Remove the Zoom portion and move to a pure IRC only meeting > > > > There are advantages as disadvantages to both, so please reply with your > comments. > > > > Also, should this discussion be expanded to include the whole community to > ensure we are meeting their requests for transparency? > > > > Regards, > > *Mark Beierl* > *Telco Innovation Staff Solution Architect* > > mbei...@vmware.com <mbei...@vmware.com%0b> > > [image: VMware] <http://www.vmware.com/> > > > -=-=-=-=-=-=-=-=-=-=-=- > Links: You receive all messages sent to this group. > > View/Reply Online (#5625): > https://lists.opnfv.org/g/opnfv-tsc/message/5625 > Mute This Topic: https://lists.opnfv.org/mt/34464749/1635201 > Group Owner: opnfv-tsc+ow...@lists.opnfv.org > Unsubscribe: https://lists.opnfv.org/g/opnfv-tsc/unsub [ > jba...@linuxfoundation.org] > -=-=-=-=-=-=-=-=-=-=-=- > -- Jim Baker Linux Foundation Networking - Technical Program Manager mobile: +1 970 227 6007
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