A few questions

[DavidBarnes]

Title: Subject: I have a few document management questions

Subject: A few questions   I am contacting you because I have a few questions I would like to discuss with you about your firm, but I did not want to interrupt your busy schedule with a phone call. I hope you do not mind this email and the questions I have.   These five questions should be consultative and informative. Information I collect is not for business or solicitation purposes and I will not supply personal information to any firm not associated to http://docfocused.com. I simply respect your opinion and contribution to our research.   Please answer the following questions as you see fit:   Question 1.   Did you know that the average knowledge worker spends anywhere from 35% to 60% of his/her time searching for the necessary information to do their jobs?   Question 2.   Are you aware of any of the document management systems that exist in the marketplace? Which solutions come to mind?     Question 3   Did you know that document management solutions are designed to provide an almost immediate Return On Investment (ROI) for companies that:   Must manage documents through their entire lifecycle; from inception through creation, review, revision, storage, dissemination and if need be, destruction.     Continually refer to documents stored in many different filing cabinets or archive rooms. Frequently have more than 3 people involved in document writing and have difficulties with version control and document access. Need a way of sharing and organizing thoughts and tasks around documents without resorting to mass email. Have documents monitored/audited/regulated by an external organization. Generate documents that are critical to the operation of your business.       Question 4   Most firms charge between $2000 and $15,000 or $100,000 to $1,000,000 for Document Management solutions. Which price bracket would your company fall into?   $2,000-$20,000 range solutions provide.   ·         Capabilities for companies or departments with 25-2500 users. ·         Essential document check-in/check-out ability with full version control, usage tracking and document rollback capabilities for tight control of documents throughout their lifecycle. Ability to access, manage and distribute documents over the web. Multi-tiered security allowing for safe secure sharing of documents with employees and third parties over the Internet. Essential collaboration tools for sharing of thoughts and tasks around document and projects creation. A system that’s quick to deploy (usually within a day), easy to maintain and support and typically accessible through desktop browsers and remotely from PDA's and/or cell phones. Quick integration into existing IT environments. Usually comes equipped with a developer’s kit for quick customization.   $100,000-$1,000,000 range solutions provide:   Capabilities for companies or departments with 2500 + users. All features and benefits of solutions in the $2,000 - $15,000 range. Enterprise level collaborative and content management functionality designed to work closely with existing enterprise messaging, CRM and other systems. Content management functionality as part of the core offering. Typically require consultative deployment where system is mapped to a company’s specific knowledge/document infrastructure. Typically require dedicated, specialized internal staff for system maintenance.   Question 5   Our firm analyzes dozens of solutions for document management…if we could recommend a solution that can effectively achieve what you have described can we please contact you back?   You can learn more about our recommendations at http://docfocused.com.   We find solutions for almost any budget, so please do not get intimidated by these questions. If you cannot answer all of them or have more questions, please email us back. Please also supply the best phone number and time to call you back.   Sincerely,   David Barnes Sr. Sales and Marketing http://docfocused.com ‘Your Source for Document Control’   P.S. I would appreciate it if you’re not interested in learning more that you would email me back with Not Interested in the subject heading. If it is just timing and you believe you may be looking at a solution like this shortly, please let me know when I should contact you next to go over our reviews and recommendations. You will not receive an email from us again at this address unless you reply with interest or join our newsletter.