Provider Dictionary is solely in the hands of the IT Dept. Although perhaps
not error-free, our Provider Dictionary is in very good shape. IT Dept
provides timely additions/corrections to the dictionary via an email group that
end users send their requests to. We receive monthly updates from the Medical
Staff Office regarding our own providers' privileges. This takes some
coordination and time, but we have found it extremely valuable; providers who
can be chosen through POM are accessible based upon their MIS Provider
Dictionary privileges.
Entry of new providers, in particular, are considered priority and completed by
day's end, if at all possible. IT Dept does the "research", as you put it,
getting NPI #'s (previously UPIN's), state license #, etc. We have a similar
generic ordering provider also (until new provider is entered). His name is
PENDO (Pending Doctor). End-user that requested the new provider is told when
the provider is built, and that end-user is responsible for updating the
registration where PENDO was used. There is still some problem with PENDO
getting his name on reports, but it is lessened.
IT Dept also "controls" "provider number" that is required for interfaces to
some of our other vendors. We communicate this information to the super users
for those softwares.
This Provider Dictionary centralization takes IT time that is not negligible
(is that a double negative?), but has kept Provider Dictionary issues to a
minimum.
Mary Ricke, RHIT
IT Department Hays Medical Center
Hays, KS 67601 785-623-2126 [EMAIL PROTECTED] (mailto:[EMAIL PROTECTED])
__________________________________________________
>From Blitz, Elizabeth <[EMAIL PROTECTED]>
Sent Sat 5/19/2007 2:46 PM
To Julie Carlson <[EMAIL PROTECTED]>; Meditech-L (E-mail)
<meditech-l@mtusers.com>
Cc
Subject RE: [MEDITECH-L] RE: PROVIDER NOT IN MIS PROVIDER DICTIONARY
Please post answers to the L as we are experiencing this exact same issue.
Thanks!
Thanks,
Liz
__________________________________________________
From: meditech-l@mtusers.com [mailto:[EMAIL PROTECTED] On Behalf Of Julie
Carlson
Sent: Friday, May 18, 2007 4:29 PM
To: Meditech-L (E-mail)
Subject: [MEDITECH-L] RE: PROVIDER NOT IN MIS PROVIDER DICTIONARY
Hello L-list,
We frequently have patients who present to Admitting to register for outpatient
Labs or Imaging studies ordered by a physician or provider who has not yet been
entered into our MIS Provider dictionary. For the longest time we have used a
generic “OTHER” as the ordering physician (in order to get the patient
registered and taken care of quickly), with research and Provider dictionary
entries made by our Medical Staff Office after the fact, and sometimes rather
‘haphazardly’ at that. Because of the late entries, RAD reports often do not
get sent to the ordering provider (but get ‘sent’ somehow to Dr Other), and
with the new requirement for NPI numbers and claims potentially rejecting for
no NPI, among other things, we know we need to find a solution to this
situation.
Is this situation experienced by any of you? If so, how does your process work?
I’d welcome any suggestions, comments, or ideas…..by the way, we are Magic 5.5
SR3. Thanks in advance for any input,
Julie Carlson
Meditech Systems Analyst
Cascade Valley Hospital and Clinics
Arlington, WA 98223
(360)435-2133 ext 5017
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