Ester, it would make sense to me that if you selected all accounts,
that a signature which you'd created, would be available for any
account? Any idea why this isn't the case?
On Mar 31, 2009, at 4:38 PM, Esther wrote:
Hi Everett,
You asked:
> I was trying to create a signature in Mail and it seems to be a bit
> confusing using VO. If someone has mastered this I'd love the step-
> by-
> step directions so that I don't have to figure it out myself.
>
Overview:
The signatures pane has 3 columns you can tab to: the left column
lists your email accounts, the center column lists your signatures (by
name), and the right column displays the contents of each signature.
You select your email account in the first column, then you create a
signature by using the "New Signature" button, enter a signature name
(to identify it) in the Name column and then type in the signature you
want to use, corresponding to that name, in the contents (text)
column. There's a minor accessibility issue, because you're supposed
to be able to check how many signatures are assigned to a given email
account when you select that account (e.g., .Mac, AOL, gmail, etc.) in
the first column, but this number is not announced. However, you can
select the email account, and then check the entries on the "Choose
signature" pop up button or simply tab to the names column and read
the signature entries. Finally, you use the "Choose signature" pop up
button to select an automatic or manual way of adding signatures to
your messages before closing the mail preferences pane.
1. Bring up the Preferences Pane in Mail (Command-Comma)
2. Select the Signature pane in preferences. Navigate to the
Signatures button on the toolbar (Control-F5 to the toolbar, tab to
"Signatures" and press (VO-Space); or use item chooser menu (VO-I) to
select the "Signatures" button and press it)
3. Navigate (e.g. tab) to the email accounts column and interact (VO-
Shift Down Arrow). Then navigate (VO-Down Arrow) to select an email
account. If you don't first select an account, signatures will be
generated under the "All Accounts" setting, and you'll either need to
use VoiceOver Drag and Drop to move them to a specific email account
or select your email account and create them again.
4. To create a signature, use item chooser menu (VO-I) to select the
"New Signature" button and press the button (with VO-space).
5. For me, this places focus in the names column with an entry titled
"Signature #1" selected. Type a new name for the signature (e.g.
"Professional") to rename it and stop interacting (VO-Shift Up Arrow).
6. VO-Right Arrow to the contents column, interact, and type or edit
your signature. You can also paste in graphics or use special fonts,
but plain text is recommended. You may also wish to check the box for
"Always match my default message font". (Stop interacting, VO-Down
Arrow to the checkbox, and VO-Space to check the box) For this list
(where a lot of people top quote), you might want to check the "Place
signature above quoted text" check box.
7. Repeat steps 4 through 6 for each new signature you wish to
create. To delete a signature, select it in the names column and use
item chooser menu to locate the "Delete Signature" button and press it
(with VO-Space).
8. Repeat steps 3 through 6 for each email account (or use VoiceOver
Drag and Drop to select signatures in the names column of one email
account and drop them onto another email account in the accounts
column).
9. Use item chooser menu to look for "Choose signature" and VO-right
arrow to the pop up button, or simply look for the (only) pop up
button. The names of your signature(s) appear as selections on the
button, along with "None", "At Random", and "In sequential order".
Choose a specific signature to be automatically used, or one of the
other selection schemes ("At Random" or "In sequential order"). If
you want to manually select your signature from a pop up button,
choose "None".
10. Close the mail preferences pane with Command-W.
Now when you compose a new message or reply to mail your signature
will either automatically be added or else you can go to the
Signatures pop up button to select your signature. (For a a new
message tabbing will take you to the button. For replies with Command-
R you'll have to separately navigate there.)
HTH. Everett, this material is from the "Take Control of Apple Mail
in Leopard" guide. These are accessible PDF ebooks (no DRM, easily
read in Preview) you can download and buy from the Take Control web
site or from O'Reilly's book site. They typically run $10 or $15 a
volume and are very well written. When you purchase an ebook, there's
a "Check for Updates" link on the cover that directs you to the web
site, and checks whether a more recent revision is available for free
download. The description of materials shown in figures is excellent,
and the book is linked for easy navigation to sections. While I think
most list users will not want access to this level of detail, I think
that you might. You can view the description for this guide at:
http://www.takecontrolbooks.com/leopard-apple-mail
And you can download a sample section. Feel free to write to me off
list if you have questions about this. (And if you do purchase from
them, use either one of the WebKit Nightly builds or the Safari 4 Beta
to avoid the bug where you have to refresh the web page to let
VoiceOver interact at the order confirmation page).
Cheers,
Esther
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