I was a Select for 12 years. Each Select had an assignment as a liaison to other boards, committees & commissions, but only in a passive way. We observed and answered questions if asked and if the subject was within our jurisdiction. There was a fairly bright line dividing jurisdictions.
Most appointed Ad Hoc and even Standing Committees were made up of representatives from the general public. If board, committee and/or commission members were seated, they were a minority, and often non-voting. The intent was to get broad representation and diversity from the citizens. This also assisted in hearing a variety of opinions and ideas and to reduce the potential for an “echo chamber.” As to advocacy, as Selects we saw ourselves as “conveners”- to bring information regarding decisions that needed to be made to the town for discussion and debate and provide the town with forums for this. We were setting the table, and the town would decide what to chose. The principal forum was Town Meeting. In 2002, we introduced State of the Town to expand opportunities for information sharing and discussion as boards, committees and commissions were formulating bylaws and budgets. The draft thoughts of the boards were committed to writing and compiled by the Selects into a hefty briefing document that was sent to each household in early fall. A meeting was convened 2 weeks later for citizens to come the the Donaldson Auditorium to discuss what has been drafted. Those agencies that were considering large projects, budgets or major changes to zoning…anything “big,” Were given 5 minutes to offer an executive summary. The detailed analysis had been offered in the written document. The majority of the day was devoted to citizen questions, comments and debate. Occasionally, agencies asked questions of each other. The intent and the success of these forums was to break down barriers between citizens and seated officials and to also break down stovepiping of boards. We all had an opportunity to speak and to be heard in an informal setting. The citizen feedback gave agencies information to adjust whatever was being contemplated for the warrant. At it’s inception, the SoTT was not seen as or used as a platform to promote an idea, project, budget, etc. It was intended to give citizens the floor, and it did. In fact, Lincoln won the 2003 Mass Municipal Association Award for Innovation. The consequence was that Town Meeting became much more efficient and any amendments from the floor were developed from the information gleamed at SoTT and follow-up conversations. Perhaps we would benefit from revisiting the original format of the SoTT. Respectfully, Sara Mattes ------ Sara Mattes > On Jan 4, 2024, at 5:26 PM, ٍSarah Postlethwait <sa...@bayhas.com> wrote: > > I know it’s not uncommon in Lincoln… that’s the point. > > The state law strictly prohibits it based on the screenshot I provided. That > is from the Selectman conflict of interest page on the state website. > > And I’m not talking about other board’s having representation on committees > appointed by the Select board. I’m specifically referring to a Select being > appointed to a committee that reports back to the Select board. > > Sarah > > On Thu, Jan 4, 2024 at 5:02 PM Margaret Olson <s...@margaretolson.com > <mailto:s...@margaretolson.com>> wrote: >> It's not uncommon for the charge to a committee to include in the committee >> makeup representatives from specific boards in town, including the selects. >> Committees are a significant vehicle by which cross board work is done. >> >> On Thu, Jan 4, 2024 at 4:57 PM ٍSarah Postlethwait <sa...@bayhas.com >> <mailto:sa...@bayhas.com>> wrote: >>> I’m also curious how Lincoln legally allows Select members to appoint >>> themselves to town committees on matters where the committee is advising >>> the Selects. The state is very clear that this is a conflict of interest >>> and is not permitted, yet it seems to be very common practice in Lincoln. >>> >>> <image_123650291.JPG> >>> >>> On Thu, Jan 4, 2024 at 4:40 PM Paul Shorb <paul.sh...@gmail.com >>> <mailto:paul.sh...@gmail.com>> wrote: >>>> Rob - >>>> Margaret's response hits the most important points. >>>> >>>> To the extent you also were asking where to find the "charge" to each >>>> committee / commission, I would add only the following: >>>> You can find a list of all of those groups on the Town website >>>> <https://www.lincolntown.org/112/Boards-Commissions>. >>>> I see that some of their individual webpages include links to their >>>> "charge" approved by the Select Board; I suspect this is more typical of >>>> recently-formed committees (e.g., CCBC and IDEA). >>>> In contrast, for some standing committees & commissions created longer ago >>>> (e.g., Agricultural, Cemetery, Green Energy), their webpage describes >>>> their mission or purpose but does not seem to link to the exact "charge" >>>> document, in which case you'd have to ask at Town Hall to find the latter. >>>> However, I bet that those older charge documents for standing committees >>>> typically don't address your question of how they ought to frame anything >>>> teed up by them at Town Meeting. >>>> >>>> - Paul >>>> >>>> On Thu, Jan 4, 2024 at 4:30 PM Margaret Olson <s...@margaretolson.com >>>> <mailto:s...@margaretolson.com>> wrote: >>>>> The majority of the advisory committees report into the selects, but on >>>>> occasion there have been committees that report into other elected >>>>> boards. There is always a charge. There are standing committees whose >>>>> charge is essentially to be or become experts in a certain area and >>>>> advise the selects. Roadside and Traffic is in that category, as is >>>>> Bicycle and Pedestrian Safety. Other committees are formed to address a >>>>> specific question, and their charges often have a specific list of tasks. >>>>> Once a committee with a list of tasks completes their tasks it is >>>>> disbanded. This is the charge to the Community Center Building Committee: >>>>> http://lincolntown.org/DocumentCenter/View/72446/CCBC-Charge-Final- >>>>> >>>>> As you can see in the CCBC charge, the charge includes the size and >>>>> makeup of the committee. If there are more volunteers than there are >>>>> seats then the board will use their best judgement to decide who to add >>>>> to the board. For standing committees the committee itself often makes a >>>>> recommendation to the selects when a vacancy occurs. If there is a topic >>>>> you care about a great deal with a standing committee, one way to >>>>> significantly up your chances of being selected is to attend all the >>>>> meetings and volunteer to do some of the work. That will endear you to >>>>> the existing committee members. >>>>> >>>>> Margaret >>>>> >>>>> >>>>> On Thu, Jan 4, 2024 at 3:52 PM Robert Ahlert <robahl...@gmail.com >>>>> <mailto:robahl...@gmail.com>> wrote: >>>>>> OK, I would love to know how many 'charges' have been created over the >>>>>> last 10 years and how many asked for specific recommendations (which >>>>>> lends the team assigned to passionately advocate for a specific >>>>>> position) vs how many asked the team to present back on options and >>>>>> pros/cons for those options. Or maybe there is some other category of >>>>>> charge as well? >>>>>> >>>>>> I guess I could find each one and document a summary. Which department >>>>>> maintains these, does anyone know? >>>>>> >>>>>> Is there any formality in how members for these groups are selected? Or >>>>>> is the Select person just happy if anyone volunteers? Can someone who >>>>>> requests to join a group be rejected by the Select? I know I wasn't >>>>>> allowed to join HCAWG but that was because it was already September and >>>>>> their 'charge' was to reach a recommendation which had essentially >>>>>> already been completed. >>>>>> >>>>>> Grateful for any answers to the above, I find this town government >>>>>> perplexing. >>>>>> >>>>>> Rob >>>>>> 185 Lincoln Rd, Lincoln, MA 01773 >>>>>> <https://www.google.com/maps/search/185+Lincoln+Rd,+Lincoln,+MA+01773?entry=gmail&source=g> >>>>>> >>>>>> >>>>>> >>>>>> On Thu, Jan 4, 2024 at 2:20 PM Margaret Olson <s...@margaretolson.com >>>>>> <mailto:s...@margaretolson.com>> wrote: >>>>>>> There is a formal record of the charge. I’m not sure where on the town >>>>>>> website those exist of if you would have to ask at town hall >>>>>>> >>>>>>> On Thu, Jan 4, 2024 at 1:46 PM Robert Ahlert <robahl...@gmail.com >>>>>>> <mailto:robahl...@gmail.com>> wrote: >>>>>>>> That makes sense, like any project there is a project charter and >>>>>>>> objectives. >>>>>>>> >>>>>>>> Is this a formal document that Is on the public record or informal? >>>>>>>> >>>>>>>> Rob >>>>>>>> >>>>>>>> Robert Ahlert | 781.738.1069 | robahl...@gmail.com >>>>>>>> <mailto:robahl...@gmail.com> >>>>>>>> >>>>>>>> >>>>>>>> On Thu, Jan 4, 2024 at 1:41 PM Donald seckler <seckle...@comcast.net >>>>>>>> <mailto:seckle...@comcast.net>> wrote: >>>>>>>>> The term and work of a committee are determined by the “charge” that >>>>>>>>> the Selects formulate when they solicit volunteers. When the work is >>>>>>>>> complete the committee disbands. >>>>>>>>> The charge is the blueprint and the contract regulating the process. >>>>>>>>> >>>>>>>>> Thanks. >>>>>>>>> >>>>>>>>> Don Seckler >>>>>>>>> >>>>>>>>> Sent via cell >>>>>>>>> >>>>>>>>>> On Jan 4, 2024, at 12:47 PM, Paul Shorb <paul.sh...@gmail.com >>>>>>>>>> <mailto:paul.sh...@gmail.com>> wrote: >>>>>>>>>> >>>>>>>>>> >>>>>>>>>> Rob - >>>>>>>>>> Someone else with a longer history & better memory than I probably >>>>>>>>>> could answer your interesting historical trend question better than >>>>>>>>>> I could. But for what it's worth, my impression is that it has >>>>>>>>>> depended on the topic at hand. >>>>>>>>>> >>>>>>>>>> E.g., in the last few years since I have been on the Lincoln Green >>>>>>>>>> Energy Committee, we have proposed several warrant articles for vote >>>>>>>>>> at Town Meeting and have advocated in a transparent way for a "yes" >>>>>>>>>> vote on each. (E.g., in 2021, a general resolution re climate >>>>>>>>>> policy; in 2022, a "home rule petition" to the state legislature; >>>>>>>>>> and in 2023, both adopting the newly-offered opt-in stretch energy >>>>>>>>>> code and volunteering to participate in the "ten-town pilot" >>>>>>>>>> program.) In each case we tried to address concerns raised (e.g., >>>>>>>>>> cost, practicality, impact on the grid, etc.), both before and >>>>>>>>>> during the meeting, so I think voters were able to make a >>>>>>>>>> well-informed choice to vote yes or no. >>>>>>>>>> >>>>>>>>>> On the other hand, as I recall the high-stakes vote several years >>>>>>>>>> ago on how to renovate the Lincoln Public School was teed up as >>>>>>>>>> several options that were sorted through by a structured series of >>>>>>>>>> several votes at the Town Meeting, without the School Board or the >>>>>>>>>> ad hoc school building committee advocating for any one of them. >>>>>>>>>> >>>>>>>>>> - Paul >>>>>>>>>> >>>>>>>>>> On Thu, Jan 4, 2024 at 12:06 PM Robert Ahlert <robahl...@gmail.com >>>>>>>>>> <mailto:robahl...@gmail.com>> wrote: >>>>>>>>>>> Has it always been done this way that advisory committees come up >>>>>>>>>>> with specific recommendations rather than just options with >>>>>>>>>>> corresponding pros and cons? Or does it depend on the topic at hand >>>>>>>>>>> if they are creating recommendations versus just options? >>>>>>>>>>> >>>>>>>>>>> Rob >>>>>>>>>>> >>>>>>>>>>> Robert Ahlert | 781.738.1069 | robahl...@gmail.com >>>>>>>>>>> <mailto:robahl...@gmail.com> >>>>>>>>>>> >>>>>>>>>>> >>>>>>>>>>> On Thu, Jan 4, 2024 at 10:02 AM Paul Shorb <paul.sh...@gmail.com >>>>>>>>>>> <mailto:paul.sh...@gmail.com>> wrote: >>>>>>>>>>>> Bob - >>>>>>>>>>>> I agree that any such presentation by a Town committee at Town >>>>>>>>>>>> Meeting should make a full good-faith attempt to be fair and >>>>>>>>>>>> accurate. I haven't noticed any deviations from that general rule. >>>>>>>>>>>> >>>>>>>>>>>> However, I do not agree that all such presentations should be >>>>>>>>>>>> "neutral." Rather, it is often very appropriate for a Town >>>>>>>>>>>> committee to develop and make a recommendation as to a particular >>>>>>>>>>>> course of action. A presentation at Town Meeting of such a >>>>>>>>>>>> recommendation would naturally include the reasons for the >>>>>>>>>>>> recommendation and in effect advocate for it. In the case of the >>>>>>>>>>>> recent initial presentations regarding HCA and CCBC, to me their >>>>>>>>>>>> length seemed very appropriate, in light of the complexity of the >>>>>>>>>>>> issues and how much factual grounding we in the audience deserved >>>>>>>>>>>> before we voted on them. Personally, I appreciated the great care >>>>>>>>>>>> that went into developing them, and the fact that they tried to >>>>>>>>>>>> address objections and concerns that had been raised at prior >>>>>>>>>>>> public meetings, on Lincoln Talk, and/or in the Lincoln Squirrel. >>>>>>>>>>>> >>>>>>>>>>>> I didn't see the moderator invite the committee to rebut every >>>>>>>>>>>> comment made in opposition to its recommendation. Rather, my >>>>>>>>>>>> impression is that the moderator uses good judgment as to when to >>>>>>>>>>>> invite the committee to respond, such as in response to a direct >>>>>>>>>>>> question or to provide relevant facts or clarification. >>>>>>>>>>>> >>>>>>>>>>>> As to how much total time was allocated to Town Meeting >>>>>>>>>>>> discussion, I think your beef is not with any Town committee but >>>>>>>>>>>> rather with the supermajority of attendees who eventually voted in >>>>>>>>>>>> support of calling the question. >>>>>>>>>>>> >>>>>>>>>>>> - Paul Shorb >>>>>>>>>>>> >>>>>>>>>>>> >>>>>>>>>>>> On Wed, Jan 3, 2024 at 7:18 PM Robert Domnitz >>>>>>>>>>>> <bobdom...@hotmail.com <mailto:bobdom...@hotmail.com>> wrote: >>>>>>>>>>>>> On December 8, 2023, WBUR's On Point posted a podcast of a >>>>>>>>>>>>> discussion between news analyst Jack Beatty and Meghna >>>>>>>>>>>>> Chakrabarty. The podcast is titled, "The Disappearance of >>>>>>>>>>>>> Political Persuasion." It references, in part, the ideas of >>>>>>>>>>>>> philosopher John Stuart Mill. The discussion advanced the premise >>>>>>>>>>>>> that democracy is endangered by the demise of political debate in >>>>>>>>>>>>> our country. Partisans on both sides of an issue vilify their >>>>>>>>>>>>> opposition. Listening is a lost art. Frustrated citizens get >>>>>>>>>>>>> turned off and tune out. This is a national issue of critical >>>>>>>>>>>>> importance. Is it also a local issue that we should be concerned >>>>>>>>>>>>> about here in Lincoln? Yes, it is. >>>>>>>>>>>>> >>>>>>>>>>>>> I believe we can do better. In the 25 years I've lived in >>>>>>>>>>>>> Lincoln, Town government has become more interested in leading - >>>>>>>>>>>>> or controlling - and less interested in listening. Our Town >>>>>>>>>>>>> Meeting is now largely an exercise in rubber-stamping the >>>>>>>>>>>>> recommendations of town committees. Although residents who attend >>>>>>>>>>>>> Town Meeting are, in effect, the Town's legislators, they need >>>>>>>>>>>>> objective information to make decisions. Do they get objective, >>>>>>>>>>>>> balanced information from Town committees? Increasingly, the >>>>>>>>>>>>> answer is no. >>>>>>>>>>>>> >>>>>>>>>>>>> We can appreciate the efforts of town volunteers that investigate >>>>>>>>>>>>> issues of importance to the town. However, when we receive >>>>>>>>>>>>> recommendations from town committees we should recognize that >>>>>>>>>>>>> those recommendations result from research that has been filtered >>>>>>>>>>>>> through the particular values and priorities that their members >>>>>>>>>>>>> bring to the table. By the time a committee recommends a proposal >>>>>>>>>>>>> at Town Meeting, the committee is invested in the outcome. We >>>>>>>>>>>>> rarely get a neutral summary of the pros and cons. If a committee >>>>>>>>>>>>> member dissents from the majority's recommendation, we rarely >>>>>>>>>>>>> hear about it. If we want to consider "the other side of the >>>>>>>>>>>>> story," we need to figure it out on our own. >>>>>>>>>>>>> >>>>>>>>>>>>> I hasten to add that there is one Town committee that deserves >>>>>>>>>>>>> high praise for the respect they give to residents at Town >>>>>>>>>>>>> Meeting. I am referring to the Finance Committee. Year after >>>>>>>>>>>>> year, they give a scrupulously neutral accounting of the >>>>>>>>>>>>> financial implications of particular proposals. Sometimes, when >>>>>>>>>>>>> I'm feeling lazy, I wish FinCom would just tell me which way to >>>>>>>>>>>>> vote. But they don't do that. They force us to weigh the options >>>>>>>>>>>>> and think. Contrast that approach with the advocacy position >>>>>>>>>>>>> taken by virtually every other Town committee that proposes >>>>>>>>>>>>> something at Town Meeting. If we're wondering about the possible >>>>>>>>>>>>> downside of a proposal, we have to either figure it out on our >>>>>>>>>>>>> own, read Lincolntalk (where it's hard to separate fact from >>>>>>>>>>>>> fiction or conjecture), or hope that someone at Town Meeting can >>>>>>>>>>>>> use their rigidly enforced two minutes to deliver a fact-based >>>>>>>>>>>>> explanation of why a proposal should be opposed. Although our >>>>>>>>>>>>> town committees are ideally positioned to give us a neutral >>>>>>>>>>>>> summary of the pros and cons, they rarely do that. They >>>>>>>>>>>>> consistently give us only the reasons to vote "yes." >>>>>>>>>>>>> >>>>>>>>>>>>> Procedures currently followed at Town Meeting reinforce the >>>>>>>>>>>>> imbalance between town committees and residents who want balanced >>>>>>>>>>>>> information. My sense is that this imbalance has accelerated in >>>>>>>>>>>>> the last year or two. For example, the two minute rule for >>>>>>>>>>>>> speakers seems to have sprung up spontaneously at the 2023 March >>>>>>>>>>>>> Annual Town Meeting. Town Meeting procedures that were printed in >>>>>>>>>>>>> the Warrant for the ATM during the period 2007 - 2022 contain >>>>>>>>>>>>> this flexible language for speakers from the audience: >>>>>>>>>>>>> >>>>>>>>>>>>> "...there is no hard and fast rule as to time but for speakers >>>>>>>>>>>>> from the audience floor a two to three minute period should be >>>>>>>>>>>>> sufficient." >>>>>>>>>>>>> >>>>>>>>>>>>> The 2023 ATM Warrant tightened this language: >>>>>>>>>>>>> >>>>>>>>>>>>> "Please keep your comments to no more than two minutes." The new >>>>>>>>>>>>> two minute rule has been rigidly enforced. >>>>>>>>>>>>> >>>>>>>>>>>>> In contrast, rules for the sponsors of Town Meeting articles have >>>>>>>>>>>>> been relaxed: >>>>>>>>>>>>> >>>>>>>>>>>>> The 2007 - 2022 Warrants had a "...guideline..." of "...no more >>>>>>>>>>>>> than ten minutes" for sponsors of articles. >>>>>>>>>>>>> >>>>>>>>>>>>> The 2023 Warrant had no guideline or limit for sponsors of >>>>>>>>>>>>> articles. >>>>>>>>>>>>> >>>>>>>>>>>>> Do we get an informed, democratic outcome when residents' >>>>>>>>>>>>> comments are tightly limited, while town committees are given as >>>>>>>>>>>>> much time as they need to advocate for their proposals and then >>>>>>>>>>>>> repeatedly allowed to rebut comments from the audience? >>>>>>>>>>>>> >>>>>>>>>>>>> If you arrive at Town Meeting always knowing in advance how >>>>>>>>>>>>> you'll vote, you might think that two minutes for speakers is too >>>>>>>>>>>>> generous. But John Stuart Mill would not be happy with you (see >>>>>>>>>>>>> 1st paragraph and listen to the podcast). >>>>>>>>>>>>> >>>>>>>>>>>>> Going forward, here are two things for us to work on: >>>>>>>>>>>>> >>>>>>>>>>>>> First, in its role as the Town's legislative body, Town Meeting >>>>>>>>>>>>> should take the opportunity to discuss and approve a set of rules >>>>>>>>>>>>> that promote robust, even-handed debate. And second, let's >>>>>>>>>>>>> encourage our Town committees to follow FinCom's example by >>>>>>>>>>>>> presenting a more neutral summary of their proposals. >>>>>>>>>>>>> >>>>>>>>>>>>> Bob Domnitz >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> -- >>>>>>>>>>>>> The LincolnTalk mailing list. >>>>>>>>>>>>> To post, send mail to Lincoln@lincolntalk.org >>>>>>>>>>>>> <mailto:Lincoln@lincolntalk.org>. >>>>>>>>>>>>> Browse the archives at >>>>>>>>>>>>> https://pairlist9.pair.net/mailman/private/lincoln/. >>>>>>>>>>>>> Change your subscription settings at >>>>>>>>>>>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>>> >>>>>>>>>>>> -- >>>>>>>>>>>> The LincolnTalk mailing list. >>>>>>>>>>>> To post, send mail to Lincoln@lincolntalk.org >>>>>>>>>>>> <mailto:Lincoln@lincolntalk.org>. >>>>>>>>>>>> Browse the archives at >>>>>>>>>>>> https://pairlist9.pair.net/mailman/private/lincoln/. >>>>>>>>>>>> Change your subscription settings at >>>>>>>>>>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>>>>>>>>>> >>>>>>>>>> -- >>>>>>>>>> The LincolnTalk mailing list. >>>>>>>>>> To post, send mail to Lincoln@lincolntalk.org >>>>>>>>>> <mailto:Lincoln@lincolntalk.org>. >>>>>>>>>> Browse the archives at >>>>>>>>>> https://pairlist9.pair.net/mailman/private/lincoln/. >>>>>>>>>> Change your subscription settings at >>>>>>>>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>>>>>>>> >>>>>>>> -- >>>>>>>> The LincolnTalk mailing list. >>>>>>>> To post, send mail to Lincoln@lincolntalk.org >>>>>>>> <mailto:Lincoln@lincolntalk.org>. >>>>>>>> Browse the archives at >>>>>>>> https://pairlist9.pair.net/mailman/private/lincoln/. >>>>>>>> Change your subscription settings at >>>>>>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>>>>>> >>>>>> >>>>>> >>>>>> -- >>>>>> Robert Ahlert | 781.738.1069 | robahl...@gmail.com >>>>>> <mailto:robahl...@gmail.com>-- >>>>> The LincolnTalk mailing list. >>>>> To post, send mail to Lincoln@lincolntalk.org >>>>> <mailto:Lincoln@lincolntalk.org>. >>>>> Browse the archives at >>>>> https://pairlist9.pair.net/mailman/private/lincoln/. >>>>> Change your subscription settings at >>>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>>> >>>> -- >>>> The LincolnTalk mailing list. >>>> To post, send mail to Lincoln@lincolntalk.org >>>> <mailto:Lincoln@lincolntalk.org>. >>>> Browse the archives at https://pairlist9.pair.net/mailman/private/lincoln/. >>>> Change your subscription settings at >>>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>>> >>> -- >>> The LincolnTalk mailing list. >>> To post, send mail to Lincoln@lincolntalk.org >>> <mailto:Lincoln@lincolntalk.org>. >>> Browse the archives at https://pairlist9.pair.net/mailman/private/lincoln/. >>> Change your subscription settings at >>> https://pairlist9.pair.net/mailman/listinfo/lincoln. >>> > -- > The LincolnTalk mailing list. > To post, send mail to Lincoln@lincolntalk.org. > Browse the archives at https://pairlist9.pair.net/mailman/private/lincoln/. > Change your subscription settings at > https://pairlist9.pair.net/mailman/listinfo/lincoln. >
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