The usual way it works here would be, in your example, for the dean to
send the recipients a message with "Please consider the request in the
attached message", and your message would be attached. That way, it is
the dean who requests something, and the PhD would be inclined to read
it.
HTH,
Peter.
--
I use the GNU Privacy Guard (GnuPG) in combination with Enigmail.
You can send me encrypted mail if you want some privacy.
My key is available at
<http://digitalbrains.com/2012/openpgp-key-peter>
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