On 2/4/2025 10:11 AM, Paul Kroitor wrote:
I regularly have to transfer large batches of transactions from one
set of existing books into another. Basically party A pays dozens of
expenses for party B, then rebills B quarterly a lump sum total.
I am temporarily ignoring your standard process to address in terms of
accounting/bookkeeping and to ask for a clarification. These are
separate entities/separate books, yes?
OK, HOW are these transactions appearing in A's books. Those are not
expenses of A (should not be expenses on A's books). A is simply lending
money to B. Later (quarterly or whatever) B is paying A back.
1) When A pays an expense for B should record as debit "owed by B" and
credit "bank account" )(or however paid) . In other words, not debiting
any expense account.
2) Quarterly A submits the receipts to B and asks for reimbursement.
3) B then enters each of these, by the receipt date, debit expense and
credit liability "owed to A". B then cuts a check to A for the total,
crediting "checking account and debiting the liability (brings that to zero.
4) A deposits that check debiting "bank account" and crediting "owed by
N" bringing that to zero.
What batch? Theses expenses get debited once on the books where they belong.
You seem to be having A enter them as expenses (and then send a batch to
B). A doing the work of entering them. But how do they get OFF A's
books? << they were not expenses of A >> EXPORT does not remove
transactions or cancel them out >>
Micheal D Novack
_______________________________________________
gnucash-user mailing list
gnucash-user@gnucash.org
To update your subscription preferences or to unsubscribe:
https://lists.gnucash.org/mailman/listinfo/gnucash-user
-----
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.
