Hi, On Tue, October 25, 2022 4:08 pm, arthur brogard wrote: > Thanks for that. > I am after finding proper business practice. So I guess I should not be > invoicing for the total amount I see as outstanding? > I should invoice for each week and when there is an outstanding unpaid > amount I could note that on the invoice perhaps? > Or perhaps send a 'statement of account' ?
Correct. If you buy a sofa for $300, but only pay off $250, and then buy another sofa the next week for $300 -- the invoice for the 2nd sofa should be $300 -- because that is how much the 2nd sofa costs. But then the statement of account (GnuCash calls it a "Customer Report") will say that you were invoiced $300 for sofa-1, paid $250, invoiced $300 for sofa-2, and owe $350. > What would you do on rent day if an amount was owing? See above. > And from the tone of your answer I guess it's not considered imperative > that invoices be numbered sequentially but it's probably preferable. > I have been dating them rather than numbering them. Giving each one a > number that is the date and adding a '1' to it for the first one for that > date. Correct. Local laws may put a requirement on invoice identifiers, but GnuCash certainly doesn't care, and AFAIK (IANAA), in the US there is no specific requirement. > Wanting to check things one day I realised it would be easier for me if > they were all numbered sequentially for then I could be sure I'd taken > them all into account when looking back. > And that's when I realised that looking back and adding them up isn't > going to do much when I invoice the way I do. So I came asking. > So number them and make them for the week's rent only. > If there's a water or repair bill it goes in sequence. > then I can total them all at any time and compare with receipts and see > where we are at. If there are other charges on top of the rent, I think it is safe to either include it on the invoice where it is applied, or to create another invoice for the additional charges. > It's notifying him, reminding him, of the outstanding that's the problem. > Just note it on the invoice I guess. Yes, you could put it in the Invoice Notes. Where it says "Thank you for your patronage" you could change it to read "Reminder: You still have an outstanding balance of...." Or send a Customer Report along with the invoice. Or maybe even instead of the invoice. > :) -derek > > On Tuesday, 25 October 2022 at 09:46:00 pm ACDT, Derek Atkins > <de...@ihtfp.com> wrote: > > IF you were to use GnuCash's invoicing system, then each (weekly) invoice > needs to be $300, because that's the additional amount he owes each > invoice period. To show to TOTAL owed you would need to supply a Customer > Report, which takes invoices and payments into account. > > In your case you probably do not need GnuCash to produce the invoices for > you. But you COULD use them to account for it all. > > And yes, I would recommend you number them sequentially. > > -derek > > On Tue, October 25, 2022 5:06 am, arthur brogard via gnucash-user wrote: >> I only have to invoice one tenant is all so it's no big deal. But I >> would >> like to know what I'm doing. >> Currently gnucash is not doing it for me though I keep an account for >> him >> on it. >> >> I know it is a bit unreal and unusual but I invoice him every week - >> we've >> found that's the only way to remind him to pay. >> >> I'm in doubt about two things: >> 1. Should my invoices be serially numbered and each one accounted for >> or >> is that totally unimportant? >> >> 2. I am in the habit of invoicing for the outstanding amount each >> week. Is that okay? I begin to think it is wrong if accounts >> are kept of invoices. Because if his rent were say $300 and he was >> behind at the beginning by $50 we could get a series over weeks like >> this: >> Behind: $50. Invoice: $350 Pays: $330 >> Invoice $320 Pays: $300 Invoice >> $320 >> Pays: $300 Invoice $320 Pays: $320. >> Now he's square. But I've invoiced $1310 and he's paid $1230. Not >> at >> all the same. >> Doesn't matter? That's just the way to do it? >> >> _______________________________________________ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > > > -- > Derek Atkins 617-623-3745 > de...@ihtfp.com www.ihtfp.com > Computer and Internet Security Consultant > > -- Derek Atkins 617-623-3745 de...@ihtfp.com www.ihtfp.com Computer and Internet Security Consultant _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
