I like this couchdb text a lot except please actually invite the recipient instead of indicating a desire to perhaps do so at some indefinite time. E.g. > The Apache CouchDB Project Management Committee (PMC) hereby invites you to > become a committer. David Jencks
Sent from my iPhone > On Dec 30, 2018, at 11:22 AM, Joan Touzet <woh...@apache.org> wrote: > > Nice work, Daniel - that should definitely be incorporated. It's a big > improvement over a template that a human has to review before > > In addition to this, we over at CouchDB found the intro text a bit too > forceful for our tastes - too much guilt tripping and expectation > setting. It's also in our opinion premature to start talking about ICLAs > until the candidate actually accepts. > > Here's how we adapted this email to be friendlier (including links to our > project bylaws and CoC): > > ----8<----8<----8<----8<----8<----8<----8<----8<----8<----8<---- > > Dear %NAME%, > > The Apache CouchDB Project Management Committee (PMC) would like to invite > you to become a committer. Committers are given a binding vote in certain > project decisions, as well as write access to public project infrastructure. > > We value your contributions to date, and believe that you are committed to > the project. We mean this in the sense of being loyal to the project and its > interests. It is a position of trust, not an expectation of activity level. > > You can read more about the role in our bylaws: > > http://couchdb.apache.org/bylaws.html#committers > > Please also familiarise yourself with our code of conduct: > > http://couchdb.apache.org/conduct.html > > While these documents apply to all community members, by accepting this > invitation you are indicating that you have read and agree to them. > > Accepting this invitation does not obligate you to contribute. The ASF is a > volunteer organisation and it is normal for people's contribution levels to > vary. We welcome more contributions from you, but there is no expectation, > and this position of trust will not expire through inactivity. > > Of course, you can decline and continue to contribute as you do now. If you > do decline, it will be kept private, unless you say otherwise. > > Either way, please let us know in reply to the priv...@couchdb.apache.org > list only. If you accept, we will announce your new position on the > d...@couchdb.apache.org list after your account is created. > > On behalf of the CouchDB PMC, > %YOURNAME% > ----8<----8<----8<----8<----8<----8<----8<----8<----8<----8<---- > > Once this is accepted by the candidate, we then send through instructions to > sign an ICLA, which I'm now updating to use Humbedooh's lovely online > generator. > > You can see all of our PMC form letters here: > > https://github.com/apache/couchdb-admin/tree/master/email > > -Joan > > ----- Original Message ----- >> From: "Daniel Gruno" <humbed...@apache.org> >> To: d...@community.apache.org, general@incubator.apache.org >> Sent: Sunday, December 30, 2018 1:24:20 PM >> Subject: Re: Feedback requested: New committer invitation template >> >>> On 12/30/18 6:41 PM, Matt Sicker wrote: >>> I like this template suggestion. It may also be helpful to note >>> that the >>> Apache ids must be letters and numbers only as some people request >>> special >>> characters in their ids. >> >> Not to toot my own horn too much, but we also have >> https://asf.icla.online/ which simplifies the >> print-type-sign-scan-email >> routine for Apache ICLAs (and does verify that user ID is both >> available >> and matches our syntax). Could be an idea to point to that for easy >> ICLA >> work :) >> >> >>> >>> On Sun, Dec 30, 2018 at 09:24, Craig Russell <apache....@gmail.com> >>> wrote: >>> >>>> Hi Hugo, >>>> >>>> The intent is for the PMC member sending the invitation to do the >>>> check >>>> before sending the mail and edit the mail so the candidate only >>>> sees the >>>> appropriate option. >>>> >>>> I'll try to make this more clear in the instructions on the page >>>> that >>>> contains the sample email. [I originally had three different >>>> sample emails >>>> but they were all the same except for the paragraph B.] >>>> >>>> Thanks for the feedback. >>>> >>>> Craig >>>> >>>>> On Dec 29, 2018, at 9:32 PM, Hugo Louro <hmclo...@gmail.com> >>>>> wrote: >>>>> >>>>> Hi Craig, >>>>> >>>>> +1 for the overall proposal. There is only one thing that I would >>>>> like >>>> to clarify. Do you plan to have a custom email for each of the >>>> three cases >>>> (already have an Apache id, already filed an ICLA, and have not >>>> filed an >>>> ICLA), and research ahead of time to which case the person >>>> applies, or have >>>> an email that covers all the cases. If the later, my suggestion is >>>> that the >>>> email should clearly direct the recipient to choose specifically >>>> the case >>>> that applies to her/himself. I mean, have written something along >>>> the >>>> lines: If you already have an Apache is, follow these >>>> instructions, if >>>> already filed an ICLA follow these other instructions, otherwise >>>> follow >>>> this instead. >>>>> >>>>> Thanks, >>>>> Hugo >>>>> >>>>>> On Dec 29, 2018, at 3:29 PM, Craig Russell >>>>>> <apache....@gmail.com> >>>> wrote: >>>>>> >>>>>> Hi, >>>>>> >>>>>> In order to simplify the process of granting new committers >>>>>> write >>>> access to a project's repository, I'd like to propose a change in >>>> the >>>> invitation letter sent to candidates after the PMC has voted to >>>> accept them >>>> as committers. >>>>>> >>>>>> The original is at >>>> https://community.apache.org/newcommitter.html#committer-invite-template >>>>>> >>>>>> It does not distinguish among these three cases: already have an >>>>>> Apache >>>> id, already filed an ICLA, and have not filed an ICLA. There are >>>> many cases >>>> where unnecessary work is done because of improper guidance. >>>>>> >>>>>> ------------------------------------------------------------ >>>>>> To: joeblo...@foo.net >>>>>> Cc: private@[PROJECT].apache.org >>>>>> Subject: Invitation to become [PROJECT] committer: Joe Bloggs >>>>>> >>>>>> Hello [invitee name], >>>>>> >>>>>> The [Project] Project Management Committee] (PMC) >>>>>> hereby offers you committer privileges to the project >>>>>> [as well as membership in the PMC]. These privileges are >>>>>> offered on the understanding that you'll use them >>>>>> reasonably and with common sense. We like to work on trust >>>>>> rather than unnecessary constraints. >>>>>> >>>>>> Being a committer enables you to more easily make >>>>>> changes without needing to go through the patch >>>>>> submission process. [Being a PMC member enables you >>>>>> to guide the direction of the project.] >>>>>> >>>>>> Being a committer does not require you to >>>>>> participate any more than you already do. It does >>>>>> tend to make one even more committed. You will >>>>>> probably find that you spend more time here. >>>>>> >>>>>> Of course, you can decline and instead remain as a >>>>>> contributor, participating as you do now. >>>>>> >>>>>> A. This personal invitation is a chance for you to >>>>>> accept or decline in private. Either way, please >>>>>> let us know in reply to the [priv...@project.apache.org] >>>>>> address only. >>>>>> >>>>>> [check http://people.apache.org/committer-index.html] >>>>>> [B. If you accept, since you already have an Apache id, >>>>>> the PMC will grant you write access to the repository. >>>>>> ] >>>>>> >>>>>> [check http://people.apache.org/unlistedclas.html] >>>>>> [B. If you accept, since you already have an iCLA on file, >>>>>> the PMC will request an Apache id for you. In your response, >>>>>> please choose an id that is not already in use. See >>>>>> http://people.apache.org/committer-index.html >>>>>> ] >>>>>> >>>>>> [B. If you accept, the next step is to register an iCLA: >>>>>> 1. Details of the iCLA and the forms are found >>>>>> through this link: http://www.apache.org/licenses/#clas >>>>>> >>>>>> 2. Instructions for its completion and return to >>>>>> the Secretary of the ASF are found at >>>>>> http://www.apache.org/licenses/#submitting >>>>>> Do not submit ICLAs to anyone but secretary, but >>>>>> please do cc: [priv...@project.apache.org] >>>>>> >>>>>> 3. When you transmit the completed iCLA, request >>>>>> to notify the Apache [Project] and choose a >>>>>> unique Apache id. Look to see if your preferred >>>>>> id is already taken at >>>>>> http://people.apache.org/committer-index.html >>>>>> This will allow the Secretary to notify the PMC >>>>>> when your iCLA has been recorded. >>>>>> ] >>>>>> >>>>>> When your reply to this invitation is received, you will >>>>>> receive a follow-up message with the next steps for >>>>>> establishing you as a committer. >>>>>> >>>>>> Craig L Russell >>>>>> Secretary, Apache Software Foundation >>>>>> c...@apache.org http://db.apache.org/jdo >>>>>> >>>>>> >>>>>> --------------------------------------------------------------------- >>>>>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org >>>>>> For additional commands, e-mail: >>>>>> general-h...@incubator.apache.org >>>>>> >>>>> >>>>> --------------------------------------------------------------------- >>>>> To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org >>>>> For additional commands, e-mail: >>>>> general-h...@incubator.apache.org >>>>> >>>> >>>> Craig L Russell >>>> Secretary, Apache Software Foundation >>>> c...@apache.org <mailto:c...@apache.org> http://db.apache.org/jdo < >>>> http://db.apache.org/jdo> >>>> >> >> >> --------------------------------------------------------------------- >> To unsubscribe, e-mail: dev-unsubscr...@community.apache.org >> For additional commands, e-mail: dev-h...@community.apache.org >> >> > > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org >
