Hi Hugo,
The intent is for the PMC member sending the invitation to do the check
before sending the mail and edit the mail so the candidate only sees the
appropriate option.
I'll try to make this more clear in the instructions on the page that
contains the sample email. [I originally had three different sample emails
but they were all the same except for the paragraph B.]
Thanks for the feedback.
Craig
On Dec 29, 2018, at 9:32 PM, Hugo Louro <hmclo...@gmail.com> wrote:
Hi Craig,
+1 for the overall proposal. There is only one thing that I would like
to clarify. Do you plan to have a custom email for each of the three cases
(already have an Apache id, already filed an ICLA, and have not filed an
ICLA), and research ahead of time to which case the person applies, or have
an email that covers all the cases. If the later, my suggestion is that the
email should clearly direct the recipient to choose specifically the case
that applies to her/himself. I mean, have written something along the
lines: If you already have an Apache is, follow these instructions, if
already filed an ICLA follow these other instructions, otherwise follow
this instead.
Thanks,
Hugo
On Dec 29, 2018, at 3:29 PM, Craig Russell <apache....@gmail.com>
wrote:
Hi,
In order to simplify the process of granting new committers write
access to a project's repository, I'd like to propose a change in the
invitation letter sent to candidates after the PMC has voted to accept them
as committers.
The original is at
https://community.apache.org/newcommitter.html#committer-invite-template
It does not distinguish among these three cases: already have an Apache
id, already filed an ICLA, and have not filed an ICLA. There are many cases
where unnecessary work is done because of improper guidance.
------------------------------------------------------------
To: joeblo...@foo.net
Cc: private@[PROJECT].apache.org
Subject: Invitation to become [PROJECT] committer: Joe Bloggs
Hello [invitee name],
The [Project] Project Management Committee] (PMC)
hereby offers you committer privileges to the project
[as well as membership in the PMC]. These privileges are
offered on the understanding that you'll use them
reasonably and with common sense. We like to work on trust
rather than unnecessary constraints.
Being a committer enables you to more easily make
changes without needing to go through the patch
submission process. [Being a PMC member enables you
to guide the direction of the project.]
Being a committer does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.
Of course, you can decline and instead remain as a
contributor, participating as you do now.
A. This personal invitation is a chance for you to
accept or decline in private. Either way, please
let us know in reply to the [priv...@project.apache.org]
address only.
[check http://people.apache.org/committer-index.html]
[B. If you accept, since you already have an Apache id,
the PMC will grant you write access to the repository.
]
[check http://people.apache.org/unlistedclas.html]
[B. If you accept, since you already have an iCLA on file,
the PMC will request an Apache id for you. In your response,
please choose an id that is not already in use. See
http://people.apache.org/committer-index.html
]
[B. If you accept, the next step is to register an iCLA:
1. Details of the iCLA and the forms are found
through this link: http://www.apache.org/licenses/#clas
2. Instructions for its completion and return to
the Secretary of the ASF are found at
http://www.apache.org/licenses/#submitting
Do not submit ICLAs to anyone but secretary, but
please do cc: [priv...@project.apache.org]
3. When you transmit the completed iCLA, request
to notify the Apache [Project] and choose a
unique Apache id. Look to see if your preferred
id is already taken at
http://people.apache.org/committer-index.html
This will allow the Secretary to notify the PMC
when your iCLA has been recorded.
]
When your reply to this invitation is received, you will
receive a follow-up message with the next steps for
establishing you as a committer.
Craig L Russell
Secretary, Apache Software Foundation
c...@apache.org http://db.apache.org/jdo
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