On Thu, Jul 26, 2012 at 1:59 PM, Jukka Zitting <jukka.zitt...@gmail.com> wrote: >... > We've had a couple of other cases of also other shepherd's missing > their reviews. I've tried to cover up the best I can by reviewing and > at least classifying all reports on which no shepherd feedback is > seen, but it would be easier to do that if we had advance warning of > when a shepherd won't have time for the review. (Thanks, BTW, to > Benson for giving such a warning in July!) Alternatively we could set > a deadline for shepherd reviews to Monday or Tuesday, which would give > me a day or two to pick up where needed.
I'll point out that all of the Directors attempt to review every report sent to the Board, and note this with their "pre-approval" of that report. They may add some comments/questions, too. Sometimes Directors will run out of time and not get to some/all of the pre-approvals. The overall goal is to get a majority of the Directors (at least 5 of 9) to pre-approve the report. That dramatically speeds up the Board meeting since we do not have to stop and review the report at the meeting -- it's already been done by a majority. As a comparison point: our meeting yesterday lasted about 40 minutes, and we covered 57 reports; before I introduced the pre-approvals to our process, the Board meetings sometimes took over TWO HOURS, and we covered maybe a dozen reports. My basic point here is to not worry too much about some IPMC people not performing reviews, as long as you have ample numbers in the first place. I realize that you don't have nine dedicated Directors :-P, but hopefully in time, you'll build a good set of people interested in performing overall reviews. (and just thought: you could actually get some of those reviews from Directors who are IPMC members; they're gonna read it eventually, so why not a bit early and provide a review?) Commentary may be a bit tricky. For the Board, we place the feedback directly into the agenda (which gets stripped for the final minutes). Not sure what you'd like to do here. For the Board, the shepherds are the ones assigned to *definitely* perform a pre-read of the report, and they are also the ones to deal with any feedback within the agenda, or to carry things back to the PMC from the Board meeting. Cheers, -g --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
